Storekeeper - Band 3 Ophthalmology Theatres

at  Gloucestershire Hospitals NHS Foundation Trust

Eyford Day Surgery Unit (Ophthalmology) have a vacancy post for Full- time (37.5 hours/week) storekeeper. We are looking for an enthusiastic Storekeeper/theatre receptionist, who is ready to broaden their skills in this speciality. We care for patients undergoing elective surgery and also ophthalmology emergencies requiring surgical intervention. We are a specialized area and we work with an excellent team of surgeons and anesthetists providing the best care for all of our service users. If you are motivated and enthusiastic, this could be a fantastic opportunity for you to be part of an outstanding team.
The purpose of this role is to provide store-keeping, clerical and administration for the ward/theatre. Successful candidate is also expected to provide clerical and administration support to the Ward Sister/Charge Nurse and to enter and maintain ward/theatre clinical data for a range of defined clinical systems.

YOU ARE EXPECTED TO:

• Organise the stocks on the shelves.
• Check and maintain stock levels at all times where possible.
• Communicate and raise issues with the multi-disciplinary team.
• Follow-up and chase orders
• Organise repair of equipment
• Receive and receipt items accurately
  The successful post holder will make a valuable contribution to our commitment in delivering a high standard of patient care to everyone.
  Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.
  We are a small but specialized area consisting of two Theatres and three admitting Bays in the Day Unit.
  It is an extremely busy unit and requires energetic but exceptionally organized person. This is a varied role and we are looking for a multi-tasker with an excellent communication skills and customer service skills, together with the ability to liaise effectively with all disciples of hospital staff. It is essential to have experience in ordering and receipting of goods, vast IT skills, including Microsoft Office, filing, and telephone call management. It also essential to have the ability to remain calm and focused whilst working in a fast-paced and clinically sensitive environment.

KNOWLEDGE SKILLS AND EXPERIENCE REQUIRED

Qualifications and Experience
Should possess a formal qualification in Purchasing and Supply or demonstrate practical experience of working within a stores environment. This should be backed up with a degree of theoretical knowledge. The post holder should also have good keyboard skills and confidence in the use of computer based purchasing systems. A&C skills should be at a standard that the post holder is capable of dealing with the set up and maintenance of filing systems, minute taking and production and other basic A&C functions. ECDL or equivalent experience is the recognised standard.

Skills

• Have the ability to work in a methodical, ordered way to ensure that work is completed in an orderly manner.
• Should have good problem solving skills and the ability to pre-empt issues.
• Ordered and efficient, they should maintain records that are accurate and easily auditable.
• Must be able to remain flexible and adapt to changing priorities.
• Ideally, will have previous experience of working within a NHS stores or A&C environment and be conversant with the appropriate systems.
• Have an appreciation of the various specialities within the theatre department and how their role interfaces with them.
• Proficient in the use of MS Word, Outlook and Excel to facilitate good communications and production of workable data.
• Work closely with the lead clinicians and advise them on stock holding levels to be achieved.
• Provide comprehensive administrative support to the theatre suite.

Knowledge

• An in depth understanding of procedures and practices to facilitate control over the ordering and contractual protocols.
• The ability to work in an autonomous way with minimal managerial input.
• Excellent investigative ability to resolve queries and errors including escalating issues where necessary.
• Able to monitor, review and set purchasing patterns to identify savings and cost reduction measures.
• Entering data into and interrogating the hospital Trakcare system.

Attributes

• Must have a professional and helpful attitude at all times and a highly developed telephone manner; this is imperative when working in a highly pressured environment.
• Confident and calm communicator who can explain procedural constraints to service users and advise on alternative courses of action.
• Methodical and systematic approach to work with excellent clerical abilities.

• To work mainly within the theatre area and to be responsible for the daily control of goods and services ordered.
• Where necessary, query any discrepancies and resolve logistical issues to prevent delay or cancellation to elective procedures.
• To monitor contractual arrangements and recommend cost saving initiatives where possible.
• To plan, set, monitor and maintain stock levels in accordance with projected usage.
• To ensure that necessary everyday items are in stock and readily available.
• Undertake the ordering, receiving and distribution of surgical equipment and disposable items for the various specialities within the theater’s environment.
• As a major job responsibility, to act as the primary point of contact within the theatre’s department in relation to the ordering and receipting of fast moving consumable good.
• Provide cover to the other theatre areas as required.
• To complete all necessary documentation relevant to the post and to track and process all patient notes as appropriate.
• To process calls and inquiries from members of the public, relatives and other members of the Trust staff and to act appropriately these requests.