Stores Officer

at  Gates Corporation

Stores Officer
Are you inspired by challenging the status quo? Do you thrive in collaborative environments that drive results? And contribute to improve the warehouse process, If so, Gates could be for you.
Gates is a leading manufacturer of application-specific fluid power and power transmission solutions. We push the boundaries of material science to engineer solutions that continually exceed customer expectations.
Let’s simplify it… think belts and hoses. Found in motorcycles, conveyor belts, cars, tractors, blenders, vacuum cleaners, bicycles, & 3D printers just to name a few. Because why not do it all?

POSITION SUMMARY:

As a Stores Officer is under the direction, performs a variety of shipping, receiving, stocking activities. Stores and distributes supplies and equipment. Maintains inventory and stock records and perform related work.

ESSENTIAL DUTIES AND RESPONSIBILITIES: List the essential functions that are core to this position and represent at least 5% of the incumbent’s time. Other duties may be assigned beyond the core functions listed below.

• Responsible for the receipt, inspection, handling, stocking, identification and issue of materials.
• Maintenance of all documents and records of all dealings pertaining to internal purchase, transportation, storage and issues.
• Maintenance of effective communication with management, suppliers and other related agencies.
• Quarantining of defective/short materials away from the stock.
• Manage stocking levels to ensure that client orders are fulfilled in a timely manner and at the same time ensuring that all stock levels are not allowed to grow out of proportion with the business.
• Stock taking / registering of inventory at appropriate intervals.
• Perform weekly cycle counting of inventory
• Establishment of min max levels for materials based on consumption and other factors.
• Ensure that proper identification and traceability methods / means for the inventory are established.
• Report and document the activities carried out in line with the documentation requirements of the company.
• Follow necessary safety regulations, applicable work instructions, operating procedures, method statements, etc.
• Report all incidents, accidents, near-misses, unsafe conditions and acts to the Supervisors/Safety Officer.
• Comply with all occupational health, safety and environmental procedures of both the company and of client while working.
• Provide on-the-job training to new & existing department staff members.
• Update the system for the movement of stocks without delay
• Being custodian of the inventories of the company and make sure effective and efficient inventory control system in place
• Notifying the Purchase department of any discrepancy of the items received immediately
• Co-operate with auditors and other staff members for stock take and verification.
• In addition, shall also support the activities of the other units whenever requested.
• Ensure materials are arranged for workshop orders.
• Ensure material test certificates and relevant quality documents received with the materials are updated in the system.
• Working closely with Quality Department regarding on the quality of the items received.
• Other duties associated with successful development of the unit.

REQUIRED SKILLS:

• Knowledge on modern inventory management, warehouse procedures & documentation in an engineering set up.
• Familiar with methods of proper and orderly receipts, handling, storage and issuance and dispatch of materials.
• Knowledge of established material handling procedures.
• Conversant with basic inventory control procedures and requisitions, purchase orders, invoices, packing slips, bills of lading, freight tags, and the use and meaning of each.
• Exposed to computerized warehouse record keeping systems, good knowledge of codification of engineering parts, equipment’s as per standard coding practices.
• Excellent organizational, planning skills with an attention to details.
• Ability to shelve, store and distribute materials and communicate effectively with others.
• Ability to understand the business and knowledge of local laws on goods transportation.
• Awareness of ISO 9001, 14001, 45001 & API Q1, 7K & 16C standards are required.
• Knowledge in Jebel Ali Freezone customs documentation requirements.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Minimum High School Graduate
• Fork Truck License (preferred but not essential)
• 2 - 5 years, Engineering Stores
• Ability to work well in a team environment.
• Commitment to continuous improvement in Quality, Health, Safety and the Environment (QHSE)

SUPERVISORY RESPONSIBILITIES:

• Functions as an individual contributor with no supervisory responsibilities

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Minimum High School Graduate
• Fork Truck License (preferred but not essential)
• 2 - 5 years, Engineering Stores
• Ability to work well in a team environment.
• Commitment to continuous improvement in Quality, Health, Safety and the Environment (QHSE).

ESSENTIAL DUTIES AND RESPONSIBILITIES: List the essential functions that are core to this position and represent at least 5% of the incumbent’s time. Other duties may be assigned beyond the core functions listed below.

• Responsible for the receipt, inspection, handling, stocking, identification and issue of materials.
• Maintenance of all documents and records of all dealings pertaining to internal purchase, transportation, storage and issues.
• Maintenance of effective communication with management, suppliers and other related agencies.
• Quarantining of defective/short materials away from the stock.
• Manage stocking levels to ensure that client orders are fulfilled in a timely manner and at the same time ensuring that all stock levels are not allowed to grow out of proportion with the business.
• Stock taking / registering of inventory at appropriate intervals.
• Perform weekly cycle counting of inventory
• Establishment of min max levels for materials based on consumption and other factors.
• Ensure that proper identification and traceability methods / means for the inventory are established.
• Report and document the activities carried out in line with the documentation requirements of the company.
• Follow necessary safety regulations, applicable work instructions, operating procedures, method statements, etc.
• Report all incidents, accidents, near-misses, unsafe conditions and acts to the Supervisors/Safety Officer.
• Comply with all occupational health, safety and environmental procedures of both the company and of client while working.
• Provide on-the-job training to new & existing department staff members.
• Update the system for the movement of stocks without delay
• Being custodian of the inventories of the company and make sure effective and efficient inventory control system in place
• Notifying the Purchase department of any discrepancy of the items received immediately
• Co-operate with auditors and other staff members for stock take and verification.
• In addition, shall also support the activities of the other units whenever requested.
• Ensure materials are arranged for workshop orders.
• Ensure material test certificates and relevant quality documents received with the materials are updated in the system.
• Working closely with Quality Department regarding on the quality of the items received.
• Other duties associated with successful development of the unit