Supply Consultant

at  University of Alberta

Department FPP - SMS - Procurement & Contract Management
Salary range $51821.52 - $70382.74
Hours per week 35
Grade 8
Posted date November 30, 2023
Closing date Will remain open until filled.
Position Type Full Time - Operating Funded

DESCRIPTION

This position is a part of the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

POSITION SUMMARY

Supply Consultants manage the procurement process for goods and services for the entire institution (central unit within the Finance portfolio). This includes administering and managing requisitions, vendor setups, contracts, dispatching and maintenance of purchase orders, competitive bids (RFP process) and preferred supplier agreements. Supply Consultants respond to client and supplier inquiries and manage client and supplier relationships.
As an entry level purchasing position; the role provides support to Senior Supply Consultants and to Procurement Contracting Specialists. They must understand purchasing policies and procedures in addition to competitive bid processes and contract law. Supply Consultants require an understanding of the applicable trade agreements and legislation that the University of Alberta abide by.
They review purchasing requisitions and transactions; consolidate requirements into appropriate purchasing methods (e.g. either the Corporate Purchasing Card or SupplyNet (the University of Alberta e-procurement purchasing platform).

QUALIFICATIONS

• Certificate or degree in supply chain management or related business program
• Minimum of two years’ experience in a supply management and purchasing environment
• Participation or completion of a Supply Management Designation (i.e. SCMA – Supply Chain Management Association or NIGP – National Institute of Government Purchasing) would be an asset
• Equivalent combination of education and experience will be considered
• Excellent communication (verbal and written) and interpersonal skills
• Knowledge of purchasing policies, procedures, tendering law and trade agreements
• Proficiency with MS Office application (MS Word and MS Excel) and Google suite
  At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
  We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
  The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply

• Review requisitions prior to dispatching Purchase Orders
• Checks to confirm that purchase orders are issued in currency that matches the vendor set up
• Reviews documentation for accuracy, validate supplier information
• Development of contracts and agreements for purchases of product, equipment and services in accordance with the delegated signing authority
• Assist departments with the use of SupplyNet; provide direction and guidance related to the platform
• Interact with the client base to obtain additional information about their purchase
• Sources products on behalf of the client and/or facilities a competitive bid process when required, ensures all terms and conditions are considered prior to approving a transaction
• Provides clarification and assistance with competitive bids, purchase orders and invoicing
• Reviews Preferred Supplier Agreement transactions, statistics and invoicing to ensure contract terms are being met and in accordance with procedures
• Provides assistance and support to Senior Supply Consultants and Procurement Specialists with day to day activities, Preferred Supplier Agreements and other related activities
• Reviews invoices for accuracy and compliance; works with the vendors and clients to implement corrective action
• Manages supplier and departmental relationships and responds to their inquiries
• Provides information to clients and suppliers regarding purchasing methods, supply process, policies and procedures.