Surgery Scheduler, Pediatric

at  UPMC

SURGERY SCHEDULER, PEDIATRIC

Job ID: 6048817291
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Facility: University of Pittsburgh Physicians
Department: 65651 POP16 ENT Pediatrics
Location: 4401 Penn Avenue, Pittsburgh, PA
Union Position: No
Salary Range: $ 17.88-28.17 USD

QUALIFICATIONS:

• High school diploma or equivalent required.
• Completion of a medical assisting program or 2-4 years experience in a medical field.
• Proficiency in medical terminology preferred.
• General knowledge of computer software and practice management databases is essential.
• Knowledge of the Epic practice management programs preferred.
• Strong organization, time management and interpersonal skills.
• Tact and diplomacy are necessary in dealing with physicians, patients and their families and other employees.
• Ability to deal compassionately and professionally with patients is essential.
• Work independently and possess sound decision-making skills.
• Knowledge of insurance regulations, specifically Medicare, BC/BS, managed care plans and workers compensation carriers regarding scheduling and approval of surgical procedures.
• Ability to prioritize work demands.
• Ability to consistently maintain confidentiality with regards to all job assignments and related information.
• Access to medications is limited to the distribution of the medication to the nurse.LICENSURE, CERTIFICATIONS, AND CLEARANCES:
• Act 33 with renewal
• Act 34 with renewal
• Act 73 FBI Clearance with renewal

PURPOSE:

Coordinate and schedule patients for in-patient and outpatient surgical procedures. Assist the surgeon and the administrator in promoting, developing and monitoring all aspects of operations.

RESPONSIBILITIES:

• Responsible for coordinating and scheduling patients for all in-patient and outpatient surgical procedures for the Ear, Nose and Throat Department for both Children’s Hospital in Lawrenceville and Children’s North Surgery Center in Wexford.
• Answer and respond to all incoming telephone inquiries and/or CHP Cerner messages regarding surgery.
• Obtain pre-certification and/or referral prior to the date of the procedure.
• Work directly with department to troubleshoot procedural and operations issues.
• Coordinate and monitor patient follow-up through the Refract Tracker and EPIC.
• Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals or surgery center.
• Coordinate cases and communicates with hospital personnel to obtain approval for hospital admissions.
• Discuss and coordinate financial arrangements prior to surgery including the collection of pre-payments.
• Ensure that informed consents are signed.
• Provide patients with pre and postoperative instruction according to service specific guidelines.
• Coordinate patient education seminars and schedules physicians accordingly.
• Collect data for research study.
• Schedule pre-screening exams, diagnostic testing, post-operative appointments and surgical cases for all patients.
• Ensure all billing and insurance information is current and accurate.
• Complete special projects as assigned.
• Act as liaison between patient and referring physicians.
• Coordinate and track internal and external marketing efforts.
• Attend and schedule department meetings.