Surgical Rota Co-ordinator

at  Mersey and West Lancashire Teaching Hospitals NHS Trust

The post holder will have overall operational responsibility for ensuring that the Surgical Care Group has sufficient medical cover to meet service demands.
The post holder will work closely with the Surgical Care Group Management and Clinical Teams to ensure that all medical rotas within the Care Group are EWTD and New Deal compliant and produced in a timely and efficient manner utilising both existing and temporary staff in the most appropriate and cost effective manner.
Please note, this vacancy may close early if a sufficient number of applications have been received.
Prepare and publish the medical staffing on call rotas, inclusive of consultant rotas, within the Surgical Care Group within agreed timescales.
To support the maintenance of all medical staffing on call rotas, inclusive of consultant rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
Co-ordinate the provision of medical staffing cover to provide short, medium and long-term solutions including medical cover out of hours and vacancies across the Surgical Care Group.
Monitor and record TRAC forms for medical staffing vacancies. Liaising with Clinical Director and Directorate Manager for actioning.
Work closely with Staffing Solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted.
Adhere to all trust and nationally agreed rules / terms and conditionsl nationally agreed rules around the use of bank and agency staff. quired once all internal options have b around the use of bank and agency staff. Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examinations and junior doctor rotation
The Secretary of State has approved the partnership between St Helens & Knowsley Teaching Hospitals and Southport & Ormskirk Hospitals.
From 1 st July we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.
The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.
The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.

Prepare and publish the medical staffing on call rotas, inclusive of consultant rotas, within the Surgical Care Group within agreed timescales.
To support the maintenance of all medical staffing on call rotas, inclusive of consultant rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
Co-ordinate the provision of medical staffing cover to provide short, medium and long-term solutions including medical cover out of hours and vacancies across the Surgical Care Group.
Monitor and record TRAC forms for medical staffing vacancies. Liaising with Clinical Director and Directorate Manager for actioning.
Work closely with Staffing Solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted.
Adhere to all trust and nationally agreed rules / terms and conditionsl nationally agreed rules around the use of bank and agency staff. quired once all internal options have b around the use of bank and agency staff. Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examinations and junior doctor rotation
Monitor and record any sickness absence in line with the Attendance Management Policy for all doctors, ensuring all episodes are recorded on ESR. Escalate triggers appropriately for action
Be the liaison person for all junior doctor rotating to Trust including the co-ordination of the bleeps and to attend Grand Round and other relevant induction sessions.
Liaise with Staffing Solutions, HR to arrange payment for any additional sessions undertaken inclusive of all medical grades.
Responsible for highlighting to Clinical Directors / Consultants in relation to non-compliance of doctors Mandatory Training and Appraisals. Ensuring they are recorded on ESR when they have taken place.
Escalate complex queries to Associate Director Manager/ Directorate Manager
Be able to work as part of a team, promote effective flows in the department to cover leave to ensure office runs smoothly.
General office duties including dealing with incoming and outgoing mail, e-mail, fax, photocopying. Participate in housekeeping of the office environment.
To work in a flexible manner in accordance with the Trust Policy.
Any other duties required by Line Manage