T&O Rota Coordinator & Trauma Triage Supervisor, Band 4

at  Gloucestershire Hospitals NHS Foundation Trust

The Rota Co-ordinator will: - Ensure efficient and effective rota cover for all T&O Theatre Lists and Fracture clinics across both sites (Gloucestershire Royal Hospital & Cheltenham General Hospital). - Source additional capacity for New Fracture clinics, finding additional post-up follow up slots when needed. - Determine which patients could be moved to accommodate more urgent patients (this requires knowledge of the treatment pathway so patient outcomes are not adversely affected). - Manage Fracture clinic capacity across both sites; including setting up new clinics.

• Support the Lead Co-ordinator with the process for Consultants & Junior Doctors Annual / Study Leave, adhering to the Trusts and our local leave policy. Take responsibility for this when the Lead Co-ordinator is on leave. - Support the Lead Co-ordinator with the sickness / absence reporting process for Consultants and Junior Doctors and take responsibility for this when the Lead Co-ordinator is on leave. - Identify and implement opportunities for service improvement.
• Covering and backfilling Theatre sessions/Fracture clinics. - Ensure all commitments for Theatre and clinics are covered during absence. - Cover on call commitments and take on additional responsibilities when the Lead Co-coordinator is on leave. - Submit and authorise Additional Paid sessions (APS) for additional cover within the T&O department.
• Submit any additional locum shifts on Locums nest. - Assist Divisional Management with the monitoring and updating of data quality reports as relevant to the area. - Carry out any other duties that reasonably fall within the general nature and level of responsibility of the post, and as determined by the Lead Co-ordinator. - Sourcing appointment capacity for the Central Booking Office and other members of staff within the T&O Speciality.
• Support and line manage the Trauma Triage Team. - Populate yearly on call and leave spreadsheets. - Responsible for the line management and day to day management of the Trauma Triage Team, including (but not limited to) annual leave and sickness absence. - Lead on the organization of recruitment and selection of staff, including preparation of job descriptions, person specifications and interviews.
• Maintain the personal files of staff in the span of control. - Monitor performance and sickness absence and take appropriate action when necessary. - Complete F200s and permission procedures for authorization. - Conduct regular 1:1s with staff and annual appraisals / performance reviews, incorporating KSF and identify training requirements.
• Manage concerns and complaints relating to admin staff in order to improve patient experience. - Lead on action plans for staff surveys. - Validate patient pathways and appointment outcomes. Contact Details Megan Edwards (Lead Coordinator T&O) megan.edwards8@nhs.net 0300 422 6580/ 07815 997044

Please refer the Job description for details