Talent Acquisition Coordinator

at  Colonial Williamsburg Foundation

WHO WE ARE

Founded in 1926, the Colonial Williamsburg Foundation is a private, not-for-profit educational, historic, and cultural institution that owns and operates one of the largest and best-known museum complexes in the world. Our mission is “that the future may learn from the past” through preserving and restoring 18th-century Williamsburg, Virginia’s colonial capital. We engage, inform, and inspire people to learn about this historic capital, the events that occurred here, and the diverse peoples who helped shape a new nation. Today, Colonial Williamsburg is the largest living history museum in the U.S. The Historic Area is the 301-acre restored colonial capital with 88 original buildings and 525 buildings reconstructed to how they appeared in the 18th century through extensive archaeological, architectural, and documentary research. The Historic Area is staffed by highly trained, historically dressed interpreters and expert tradespeople who bring the 18th century to life. The Foundation also owns and operates two world-class museums, the DeWitt Wallace Decorative Arts Museum, and the Abby Aldrich Rockefeller Folk Art Museum, and a renowned research library, the John D Rockefeller Jr Library. Additionally, Colonial Williamsburg is home to five world class accommodations at the Williamsburg Inn, Williamsburg Lodge Autograph Collection, the Griffin Hotel, the Williamsburg Woodlands Hotels and Suites and the unique Colonial Houses in the Historical Area. Visitors may also indulge in food and drink at our many on site restaurants and taverns that blend a historically inspired dining experience with today’s evolved tastes. Each year over 5 million people visit Williamsburg and another 20 million engage with us digitally.

REQUIRED AND PREFERRED EDUCATION AND EXPERIENCE:

Required: High school diploma or GED.
Preferred: Competencies usually acquired through completion of an associate or bachelor’s degree in business administration, human resources, or closely related field or equivalent experience. 2-3 years’ experience in talent acquisition, recruitment, HR or similar role to include proficiency in applicant tracking and HRIS systems. Proficiency with mainstream social media platforms (Instagram, Facebook, Twitter)

Qualifications:

• Work experience as a Talent Acquisition Coordinator, Human Resources Assistant, or similar role.
• Familiarity with Applicant Tracking Systems and HRIS onboarding platforms.
• Experience using professional social networks (LinkedIn, in particular).
• Excellent prioritization and organizational skills.
• Proficiency with Microsoft Office tools, particularly with Excel.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Proactively manage our online presence across various recruiting platforms such as Indeed and Glassdoor to ensure currency, brand standards and timely responsiveness to reviews.
• Provide a high level of customer service to internal and external customers and be the first POC for requests, questions, and inquiries. Own all responses to the TA email inbox.
• Coordinate hiring events and provide on-site support to include scheduling, set up/break down, registering candidates, refreshments, and giveaways.
• Proactively manage the TA intranet and SharePoint pages to provide relevant and updated information to internal stakeholders. Also, maintain currency of Talent Acquisition Coordinator handbook.
• Manage registration and coordination of campus recruitment events with Recruiters to ensure event logistics and all related items are organized and ready to go.
• Provide internal marketing with upcoming events for advertisements and highlighting new jobs.
• Provide Recruiter support posting jobs to internal and external or third-party career sites, scheduling interviews, contacting applicants and sourcing for positions as needed. Manage applicant flow reports as necessary to ensure recruiting metrics are being met (Time to fill, time to start, etc.)
• Track and report bonus programs (employee referrals, sign-on bonus, etc.).
• Assist with new hire preboarding and onboarding with exceptional attention to detail (background checks, tax forms, acknowledgements, and I-9 form) and provide assistance to the facilitation of Welcome Day to new hire classes.
• Track and process department expenses including review of invoices and submit purchase card expenses.