Team Administrator

at  Savills Middle East

SKILLS, KNOWLEDGE AND EXPERIENCE

• Educated to Bachelor’s degree level
• Excellent communication and customer service skills
• Highly computer literate – proficiency in Outlook, Microsoft Excel, and PowerPoint is required.
• Knowledge of business processing tools – such as MS Access is key and a plus.
• Strong command of the English language (written / verbal)
• Minimum 2-3 years’ experience in the UAE highly preferred
• Have sound business knowledge, especially within this market sector.
• Prior experience in an office support role is required.
• Attention to detail and accuracy in all work tasks.
• Excellent reporting and organizational skills
• Ability to work independently with minimal supervision, as well as collaboratively in a team environment.
• Proactive, confident, and an excellent team player
• Able to work to tight deadlines and manage multiple tasks simultaneously.
• Not afraid to modify existing systems/structures to maximize efficiencies and keep costs to a minimum.

THE ROLE

We are seeking a detail-oriented and highly organized Team Administrator to join our Strategic Consultancy team. The
selected candidate will have a critical role in providing excellent support to the team by managing administrative tasks,
scheduling meetings, and ensuring the department’s efficient functioning.

KEY RESPONSIBILITIES

• Managing/Screening and routing incoming calls and general phone calls appropriately
• Raise invoices and issue them to the client on project milestones based on directions from the client management

team.

• Coordinate and manage calendars, including scheduling meetings, appointments & booking meeting rooms.
• Maintain a tracker of all invoices, payments received and payments due to ensure smooth cash flow.
• Updating the total billable jobs for the team, monitoring the payment received / receivables, and flagging the team

head about invoices that are pending for more than 60 days immediately.

• Prepare invoice receipts for cheque payments as required.
• Prepare Terms of Engagement and send it to clients as and when required.
• Arrange any team business travel bookings such as flight & hotel bookings.
• Support large and ongoing bids regularly, by assisting the bids team internally and externally – by providing scoperelated

content, team information, project credentials, etc.

• Update Project details on Dynamics 365 with support from the Line Manager ensuring accuracy and completeness of

the information.

• Assist head of departments with filing and uploading business-related expenses on the system
• Assist with collating information/documents, formatting documents, etc.
• Support the team by gaining a complete understanding of the know-how of all work undertaken, by ensuring a client

contact is made, and clients are provided all documents from Savills end – such as proposals, invoices, receipts, etc.

• To undertake department file organization as required in keeping with a reduced hard copy filing system.
• Provide regular reception / front-of-house cover over lunch or during a leave of absence.
• Other PA / general team administrative duties as requested by the Head of Professional Services on a time-to-time basis,

which shall include calendar organization, preparation of business update documents, general market research papers,

providing updates on business performance, etc.

• Ad-hoc tasks on regular intervals requested by the Head of Strategic Consultancy