Team Assistant

at  Allens

Team Assistant, Marketing and Client Services
Your role
At Allens, our business teams are also specialists in their field, using their unique knowledge and expertise to solve critical client and business challenges.
You’ll be a part of our Marketing and Client Services team based in Sydney, Melbourne or Brisbane. The team is well regarded across the firm, and typically involved in strategy development and execution.

As a Team Assistant in our Marketing and Client Services team you will:

• Organise travel and manage day to day administrative tasks for the team.
• Prepare presentations and reports.
• Take meeting notes and action items.
• Assist with coordinating projects.
• Code expenses and invoice management.
• Possess a keen attention to detail, ensuring accuracy in all aspects of work.
• Have strong communication and organisation skills and the ability to thrive in a fast-paced environment.
• Have proficiency in Microsoft Office software, particularly in PowerPoint.
• Have a high degree of initiative, proactivity and problem solving skills, with a willingness to take ownership for the completion of tasks and deliver innovative solutions.
• Be a team player and be willing to jump in and help others when needed.

This is a permanent, full-time opportunity. There can be scope to make the role your own according to your strengths and expertise and to contribute significantly to our team’s success. Hybrid working (60% in the office) is how we work however flexibility matters at Allens, so if you are seeking hybrid working or are looking for flexibility in your work, we would be happy to discuss what arrangements would work best for you.
About you

You will have:

• Well-developed organisation skills, ability to manage multiple priorities, good attention to detail and strong written and verbal communication skills.
• An ability to identify opportunities for improvement.
• A commitment to delivering exceptional customer service.
• An ability to maintain the highest level of confidentiality at all times.
• An interest in marketing.
• A desire to learn, grow, network, mentor others.

Your development
In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.
Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.
Our perks

Our benefits include:

• Financial: market competitive fixed remuneration; salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
• Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
• Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
• Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
• Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.
How to apply?
We’d love to hear from you so please click “apply now”!
At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people’s differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at
careers@allens.com.au
. We encourage applicants from all backgrounds, so if you’re excited about this role but your past experience doesn’t align, please express your interest by emailing us at
careers@allens.com.au
. The right role for you might be just around the corner!
At Allens, we’ve been building legal careers for 200 years; longer than any other firm in Australia. The impact of our people extends to almost every sphere of business, government, the judiciary and the wider legal profession. We continue to provide opportunities for people from diverse backgrounds to build outstanding careers and shape the world around them.
Through our alliance with Linklaters, we work in a global network of 41 offices in 26 countries. Our size and global reach provide exceptional opportunities for career development, including both on-the-job learning and formal training and development opportunities.
Our commitment to high performance is balanced with a focus on wellbeing, with a culture that’s inclusive, supportive and collaborative. We prioritise connection and value the unique contribution of everyone at the firm.
We’re proud to hold some of the world’s longest ongoing client relationships, some of which stretch back almost 170 years, and our client base includes 55 of the world’s top 100 companies and more than 75 of Australia’s top 100 companies

Please refer the Job description for details