Team Assistant Regional Support

at  Vattenfall

Company Description
Vattenfall is a leading European energy company driving the transition to a sustainable energy system. We have been electrifying industries, powering homes and transforming life through innovation for more than 100 years and now have a mission of working for fossil freedom. We employ around 21 000 people mostly in our core markets in Sweden, Germany, the Netherlands, Denmark, and the UK.
Job Description

LOOKING FOR A CAREER WITH GROWTH?

Looking for a role where your superpowers can be leveraged to the maximum and with limitless opportunities for growth?
The scale and ambition of our wind, battery and solar business means you can really find your element with us. We’ll also provide you with all the learning and development you need to expand your horizons.
We strive to be the best place to work in the industry with highly competitive pay and conditions and an open, supportive culture. A commitment to a healthy work-life balance aims to ensure everyone plays to their strengths, whatever their background and experiences.
You will be part of a growing team of 1,700+ colleagues from 50+ nationalities where our positive approach to diversity is reflected in the fact that more than a quarter of staff are women.

MAIN RESPONSIBILITIES AND TASKS

• Supporting purchasing and ordering processes of all indirect procurement such as stationery, resources, and consumables.
• Creating and processing purchase requests and invoices, executing and following up on these in cooperation with procurement and controlling.
• Coordination and booking of training and courses for site, region, and central support functions.
• Providing local administration support, including assisting site visitors, travel booking, ordering IT equipment, workwear, and site-specific PPE.
• Providing administrative support to the Head of Regional Support and Head of Site.
• Supporting relevant site needs such as induction, customs, travel reimbursement, and organization of internal and external meetings.
• Assisting the O&M Team with shift and training plans, SAP entry tasks, and more.
• Maintaining contact with government institutions and the local community (site-specific).
• Gathering and registering time for external and internal personnel according to contracts and guidelines.
• Acting as a superuser in IT systems and software at the site.
• Managing daily documents in SharePoint or other document control tools.
• Creating training matrices and educating office staff.
• Preparing and supporting new employees with onboarding.
• Budgeting for administration and following up on the site budget.
• Organizing social and community events.
• Participating in the reporting of budgets for the region and sites.
• Providing local SAP support for time registration, absence, and more.
• Acting as PA for the Head of Region.
• Managing the regional SharePoint structure and internal online communication.
• Applying lessons learned to other windfarms and new projects.
• Supporting the Data Driven concept with internal stakeholders.
• Managing data in the area of responsibility for Asset Operational Readiness.
• Providing local support to facility management if applicable.
  Qualifications