Team Secretary

at  Northumbria Healthcare NHCT Northumbria Healthcare NHS Foundation Trust

Applications are invited from suitably qualified and experienced candidates to join our secretarial/administrative team in the busy Department of Acute Medicine at the Northumbria Specialist Emergency Care Hospital.
This is a busy Department that requires an adaptable, flexible, enthusiastic, hardworking team member who has excellent organisational skills and can use their own initiative. The successful candidate will provide high quality secretarial support to a team of consultants. Effective communication and interpersonal skills together with the ability to work under pressure are required. Provide comprehensive secretarial service to consultant(s) and their team and maintain day to day running of junior doctor rota, including planning new rotations, allocating annual / study leave,
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.
The successful candidate would be required to provide comprehensive secretarial service to consultant(s) and their team as well as the following:
Responsible to Lead Secretary
Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence
Provide comprehensive secretarial service to consultant(s) and their team
Manage diaries, arrange/minute meetings, communication with GPs & patients
Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)
Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues
Resource management – ordering of supplies & equipment
Responsible for day to day running of junior doctor Rota, including planning new rotations, allocating annual / study leave, managing admin aspect of sickness episodes and sourcing locum cover when required
Allocates work to Band 2 staf

Please refer the Job description for details