Team Secretary

at  Nottinghamshire Healthcare NHS Foundation Trust

You must demonstrate and have knowledge of a full range of secretarial procedures acquired through relevant NVQ Level 3 or proven practical experience. You should have a good level of education (2 GCSE’s (9-4) or A-C and word processing/typing RSA III or equivalent. You will be responsible for a wide variety of administration duties, including digital typing of case notes/reports/correspondence, minuting and the production of minutes whilst maintaining strict confidentiality. You will also be responsible for diary management, processing of post, answering telephone queries and management of files.
You will be required to assist with the organisation and preparation of training events and the collation and management of research data. You will be expected to be flexible in providing a comprehensive administration and secretarial support across the whole service, under the direction of the PA/Admin Lead. Those candidates who do not meet all the essential criteria will not be considered. Provide a high secretarial service to the Clinical and Forensic Psychology Service and to individual teams Liaise with staff at all levels internal and external to the Hospital Use Trust systems for ordering, logging of information and data Be responsible for all aspects associated with required meetings Be flexible in approach to cover across the Service when required Maintain strict confidentiality at all times Maintain electronic diaries as required GCSE 9-4, A-C or equivalent including English Language RSA Typing/Word Processing Stage III or equivalent in administration Good Numeracy and Literacy Skills Previous experience of working in and as part of a team in a busy office environment Excellent administrative/organisation skills Excellent IT knowledge and skills, with comprehensive knowledge of Microsoft Office software to produce graphics, tables and presentation / publishing packages Audio typing skills, including excellent attention to detail Ability to prioritise and re-prioritise workload on a frequent basis in order to meet deadlines.
Able to work with minimal supervisio

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