Team Secretary

at  Sussex Partnership NHS FoundationTrust

Would you like to make a difference and use your administration and secretarial skills to support the provision of mental health services in the community?
We are looking for 2 friendly, enthusiastic and self-motivated individuals to join our busy Assessment & Treatment Service, based at Chapel Street Clinic, Chichester. As well as Chichester, our services cover care in the community for Bognor, Midhurst and the surrounding areas.
You will work as part of a multidisciplinary team, ensuring an efficient and confidential service. The roles provide plenty of variety in a fast-paced environment, where your prioritising skills will be highly valued.
Evidence of a good general education is required, together with excellent organisational and IT skills. Flexibility, the ability to work on your own initiative and effective communication skills are all essential for these rewarding roles.
The roles support Consultant Psychiatrists and clinical staff with administrative and secretarial duties, including:
Typing and sending clinic letters
Booking appointments and diary management
Telephone calls to and from service users, carers, staff
Minuting meetings on an ad hoc basis (training will be provided)
Providing reception and switchboard cover

YOU WILL REQUIRE:

GCSE standard or equivalent in Maths and English
RSA III/OCR equivalent
Fast and accurate typing skills
An eye for detail
Previous secretarial/administration experience
Knowledge of software programmes/IT systems, ideally Microsoft Office including Word and Outlook
The ability to remain calm under pressure
Please refer to the job description and person specification for full details.
We are a busy, friendly and caring administration team, based at Chapel Street Clinic in the heart of Chichester’s city centre. We provide secretarial and administrative support to a variety of clinical staff across the patch. The administration team consists of telephonists, receptionists, secretaries and senior administrative staff.
As part of our commitment to quality and professionalism, the Trust ensures that all new staff undertake a thorough induction programme. Additional training will be provided at local level and full support is always available as part of ongoing growth and development.
As a mental health trust, we place a large focus on the wellbeing of our staff and ensure our reward packages reflect the important work you do.
As well as knowing you are making a valuable contribution in supporting the care of service users in the community, you can expect to receive:
Generous holiday entitlement, starting at 27 days + bank holidays per annum.
Car parking reimbursement.
NHS pension.
Access to a host of discount schemes (e.g. gyms, shopping, restaurants and cars).
Access to numerous wellbeing and support programmes.
Excellent supervision programmes, with ongoing opportunities for training and development.
The opportunity to grow professionally in the Trust.
To protect the health and safety of our staff/workers, patients, and those attending our sites, we encourage our workforce to get fully vaccinated against COVID.
You will require excellent interpersonal skills for effective communication with service users and the multi-disciplinary team, which consists of Consultant Psychiatrists, nurses, psychologists, managers, mental health practitioners and support workers.
These are full time roles, 37.5 hours per week, Monday to Friday, 9am to 5pm.
Please read Job Description and Person Specification attached for more details.
For any questions, please contact Nina McLagan, Admin Team Lead (see contact details below)

Please refer the Job description for details