Teams Assistant

at  Global Switch

ABOUT YOU:

You are a detail-oriented professional with exceptional organisational skills and a keen eye for efficiency. Your excellent communication abilities make you a key asset in supporting the operations and delivery functions and fostering a positive working environment. You have a passion for aiding team success and thrive in collaborative settings.

KEY REQUIREMENTS:

• Proven experience in an administrative or team support role.
• Exceptional organisational skills with the ability to manage multiple tasks and deadlines effectively.
• Strong communication and interpersonal skills, able to interact professionally with all levels of the organisation.
• Proficiency in Microsoft Office Suite, with an ability to quickly learn new software and systems.
• A proactive approach to problem-solving and the ability to work independently with minimal supervision.Attention to detail and a high level of accuracy in all work tasks.

ABOUT THE ROLE:

This position demands agility, adeptness at navigating tight deadlines and conflicting priorities, along with the capacity to process information swiftly and accurately, enabling rapid and decisive decision-making. The perfect candidate embodies proactivity, maintaining composure amidst pressure, adept at reassessing priorities, taking initiative, and staying ahead of the curve, all while exhibiting a can-do attitude and thriving with minimal oversight. Attentiveness to detail, diplomatic finesse, and a profound grasp of the business landscape are essential for success in this role.
This role is a five month fixed term contract.

KEY RESPONSIBILITIES:

• Provide comprehensive administrative support, including minute-taking for PSG (Europe and Asia Pacific) and Group Project/Operations meetings, tracking action points, and ensuring team and broader business compliance.
• Prepare and format various documents such as templates, presentations, letters, and emails, including RFAs and VRFs, with a focus on diplomatic and consistent prioritisation.
• Coordinate the creation and distribution of Reports, including ExCo and PSG (Europe and Asia Pacific), ensuring adherence to timelines and corporate standards through tasks like editing, printing, collating, binding, and circulation.
• Act as an ‘Authorised Travel Administrator’, overseeing and aiding in the processing of TAFs, with additional support from Corporate Traveller when necessary.
• Manage IT support systems, including DocuSign uploads and workflow, Gateway, and CAG tracking schedules.
• Maintain and organise Group Project online folders, ensuring a current and functional filing system, with responsibilities including version control, document filing, updates, and archiving as needed.
• Participate in coordinating internal and external functions like workshops and meetings, liaising with relevant departments to uphold company processes and standards.Establish and uphold high work standards, responding promptly to tasks and ensuring consistent, organised execution.