(Temporary) Assistant Event Coordinator

at  University of North Carolina System

Be the person behind the scenes of weddings, facility rentals and special events like Winter Lights and ArborEvenings! As the (Temporary) Assistant Events Coordinator, you will immerse yourself in the magic of creating unforgettable experiences amidst lush greenery and seasonal blooms. The Coordinator, will play a vital role in orchestrating a variety of events and offers a unique opportunity to contribute your creativity and organizational skills to bring our garden events to life.
If you thrive in a dynamic environment and have a keen eye for detail, we invite you to apply and be part of a team dedicated to crafting enchanting moments in one of the most picturesque settings at The North Carolina Arboretum.

MINIMUM EDUCATION, EXPERIENCE, AND SKILLS

• A high school diploma or equivalent. - At least one year experience in event or wedding operations. - A valid drivers license is necessary to potentially operate state-owned vehicles. - Candidates must be able to push, pull, carry and lift up to 50 lbs. to assist event setup as needed.

PREFERRED EDUCATION, EXPERIENCE, AND SKILLS

• Strong candidates will have had exposure to or experience in events. - Experience performing basic accounting functions is ideal - Familiarity with any or all of the following is a plus: Docusign, All Seated, Homebase and/or Wordpress.
  Classification: (Temporary) Assistant Event Coordinato
  Position Number: UNCSO-ATNCA03
  Employment Type: Hourly
  Appointment Type: Temporary
  Full-Time/Part-Time: Part-Time
  Recruitment Salary Range: $16
  Location: 100 Fredrick Law Olmsted Way, Asheville, NC 28806 USA
  Posting Open Date: 5/10/2024
  Posting Close Date: 5/20/2024
  Posting Number: req441

RESPONSIBILITIES:

Responding to inquiries with accurate and complete information in accordance with Arboretum policies and departmental standards will be a primary responsibility of this role. The Coordinator will create booking agreements for facility rentals, weddings and plant society events, using Docusign, ensure that proper holds are placed when bookings are finalized, and record accurate event information, payments and records. This position will also be responsible for updating and maintaining the wedding availability calendar on the Arboretum website as well as manage an organization-wide internal calendar which requires diligent communication and cross-departmental collaboration.
The Coordinator will help support the team by assisting with general clerical duties such as answering incoming calls, photocopying, faxing, mailing, filing and data entry. This support will include reviewing and responding to general information requests relating to Events and Guest Services.

PRIMARY PURPOSE OF THE ORGANIZATIONAL UNIT

The North Carolina Arboretum is a 434 acre public garden affiliated with the University of North Carolina featuring indoor and outdoor exhibits, educational activities and plant-centered research and economic development programs. The North Carolina Arboretum Society is a 501 (c)(3) nonprofit corporation that supports the Arboretum’s mission of cultivating connections between people and plants through the membership program individual and corporate giving programs retail operations sponsored research activities and fee-based educational program and exhibits and green events.