Tendering Executive - Frankfurt, Germany

at  HMV Engineering

H&MV Engineering is a leading global Provider of Specialist Design, Engineering and Construction Services across a variety of key sectors including Data Centres, Renewables and Transmission and Distribution Utilities.
Our ingenuity is developed and strengthened by 3 decades of experience delivering EPC projects across the world. We have active sites and offices across the EMEA region, where our local expert staff provide engineering solutions to our clients.
H&MV Engineering is growing fast so this position presents a great opportunity for the right candidate, as we are looking for someone who will embrace the opportunity, and progress with the business as it grows. So, if you feel you are the right fit for H&MV, and the above Culture and Values resonate with you, then we would be delighted to hear from you.

Responsibilities:

• Coordinate the different elements of the tender document by communicating with various contacts across the business to gather draft information for review.
• Producing a first draft of the tender response, including editing and drafting responses to specific tender submission requirements.
• Preparing content for pre-qualification questionnaires, tender responses and presentations including company and division-related content.
• Post-submission, review and learn from the submission process to continuously improve processes and submissions.
• Ensuring proposal documents follow company branding guidelines, standard formatting, and quality standards.
• Maintaining/creating all master document sets relevant for tendering team and multiple sectors, including professional profiles.
• Meeting all RFT/RFP deadlines.
• Stay up-to-date with proposal management tools and technologies to optimise efficiency and enhance the quality of proposals.
• Review, critique and challenge existing written material, edit and make improvements with a focus on continual improvement.
• Provide day-to-day support to the Estimating team and ensure Tender Management procedures are adhered to.
• Other ad hoc duties which may be assigned by your manager.
• Assisting in meeting key tender milestones and ensuring accurate completion within deadlines.
• Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Manage Tendering mailbox to ensure all actions are complete.
• Submit timely reports and prepare presentations/proposals as assigned.
• Assist colleagues whenever necessary.
• Liaises with internal and external units to carryout job tasks.
• Organize and schedule meetings and events.

REQUIREMENTS:

• Excellent communication and interpersonal skills
• Team player
• Flexibility, adaptability
• Computer literacy, IT literacy
• Good Problem solving skills.
• Good communication skills

• Coordinate the different elements of the tender document by communicating with various contacts across the business to gather draft information for review.
• Producing a first draft of the tender response, including editing and drafting responses to specific tender submission requirements.
• Preparing content for pre-qualification questionnaires, tender responses and presentations including company and division-related content.
• Post-submission, review and learn from the submission process to continuously improve processes and submissions.
• Ensuring proposal documents follow company branding guidelines, standard formatting, and quality standards.
• Maintaining/creating all master document sets relevant for tendering team and multiple sectors, including professional profiles.
• Meeting all RFT/RFP deadlines.
• Stay up-to-date with proposal management tools and technologies to optimise efficiency and enhance the quality of proposals.
• Review, critique and challenge existing written material, edit and make improvements with a focus on continual improvement.
• Provide day-to-day support to the Estimating team and ensure Tender Management procedures are adhered to.
• Other ad hoc duties which may be assigned by your manager.
• Assisting in meeting key tender milestones and ensuring accurate completion within deadlines.
• Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Manage Tendering mailbox to ensure all actions are complete.
• Submit timely reports and prepare presentations/proposals as assigned.
• Assist colleagues whenever necessary.
• Liaises with internal and external units to carryout job tasks.
• Organize and schedule meetings and events