TFNEDC Executive Assistant

at  Tlaoquiaht First Nations

TFNEDC Executive Assistant
Position Details: Salary information: $26-$29 per hour
Department: TFNEDC Office Status: Fulltime, Permanent
Location: Tofino, BC Probation Period: 3 months
Reports to: Economic Development Officer Job Classification: To be determined

POSITION SUMMARY:

Tla-o-qui-aht First Nation Economic Development Corporation is seeking an individual to
provide a broad range of executive administrative services required to support the
TFNEDC Economic Development Officer and other senior management.

QUALIFICATIONS:

Education, and Experience
Administrative assistant certificate or equivalent
2-year experience in an administration or office environment
Data entry experience is an asset
Knowledge, skills, abilities, and attributes
MS Office (including Word, Excel, PowerPoint, Outlook), Internet web browsers,
Adobe Acrobat
Attention to detail, forward thinking
Solid verbal and written communication skills, good typing skills
Interpersonal skills
Strong organizational skills, time management, establish priorities
Complete understanding of confidentiality and non-disclosure
Professional conduct, sound judgement, tactful and respectful, diplomacy
Socially sensitive and be a team player
Additional assets
Preference for a qualified Aboriginal candidate
Post-secondary studies in business or administration disciplines

Provide superior administrative support for the TFNEDC Economic Development
Officer, including managing schedules/calendars, making travel arrangements,
and addressing administrative problems and inquiries as appropriate
Manage scheduling for company executive(s)
Draft, review and send communications on behalf of company executive(s)
Organize and prepare for meetings, including gathering documents and
attending to logistics of meetings
Answer and respond to phone calls, communicate messages and information to
the executive
Prioritize emails and respond when necessary
Coordinate travel arrangements
Maintain various records and documents for company executive(s)
Coordinate, organize, and arrange for meetings and other special events, as well
as their corresponding documentation, for the TFNEDC Economic Development
Officer
Arrange and coordinate TFNEDC Board meetings, including the preparation of the
agenda, minutes, and corresponding documentation;
Manage communications including screening and prioritizing phone calls,
reviewing and prioritizing phone messages, email communications, and sorting
and prioritizing mail;
Create, compose, and edit technical and/or administrative correspondence and
documentation;
Prepare periodic and special reports, manuals, and correspondence;
Organize documentation through photocopying and filing, including motions and
the work of TFNEDC Economic Development Officer and TFNEDC Board;
Makes purchases as required and approved with corresponding invoices for
TFNEDC Economic Development Officer file;

Represent the TFNEDC at community functions as required;
Maintain the Board Orientation Manual;
Assist the HR Manager in organizing and maintain records activities
Other duties as assigned.
The above statements are intended to describe the general nature and level of work being
performed by the incumbent of this job. They are not intended to be an exhaustive list of all
responsibilities and activities required of the position.