Traffic/Logistics Contract Administrator

at  Gerald Group

POSITION SUMMARY:

Gerald Group, a leading private global metals trading company is seeking a Traffic/Logistics Contract Administrator to facilitate the physical movement, custody, and contractual obligations concerning the metal traded across the business. The Traffic/Logistics Contract Administrator will work externally across several layers of the commodity supply chain to execute tasks with customers, logistics companies, and warehousers to ensure the timely and cost-efficient execution of physical metals trades, as well as liaise internally across departments as needed to adhere to reporting structures in place.

REQUIREMENTS:

• 3 years traffic/logistics experience, preferably in metals / commodities.
• Degree educated.
• Proficiency in Microsoft Office Suite software applications, with advanced Excel and Word capabilities.
• Knowledge of INCOterms.
• Internal banking operations such as documentary collection, letter of credit, etc.
• Experience/knowledge of commodities exchange such as LME/ICE/CME would be an added advantage.
• Customer service and accounting skills needed.
• Excellent organization and communication skills required.
• Experience with contract management software a plus - preferred knowledge of the Trinity suite.
• Ability to work in a team, sharing work duties, files, and working cooperatively with others.
• Demonstrated proficiency with details, numbers and tracking.
• Good organizational and planning skills and the ability to work as a team to meet strict deadlines in a high paced environment.
• Willing to work in a fast paced time sensitive environment.
• Must be flexible to work additional hours as required.

• Review physical Commodities Contracts across different Commodities.
• Prepare revisions and briefs that will summarize financial information and contractual regulations.
• Fulfill the Contracts Management Process in accordance with internal processes, policies and guidelines within appropriate timelines.
• Provide summaries and details about contracts, while ensuring that the execution meets the policies the company.
• Facilitate logistical aspects of commodity contract administration and execution by coordination with respective trading desks, producers/manufacturers and 3rd party providers.
• Management of Contracts templates to ensure clauses are up to date and upload into systems.
• Work closely with Traders, Logistics Operators, Legal, Credit, Finance and other relevant departments.
• Track deadlines and payments.
• Maintain files for every contract, including payment schedules, correspondence, clarifications, deviations/changes, and amendments.
• Analize any potential risks that come with changes to the contract.
• Maintain communication with members of the management team for all contract status changes.
• Act as a liaison between external and internal parties during the processes of developing and negotiating contracts.
• Performing any necessary closing activities.
• Arrange and track daily truck, rail, and ocean shipments between producers, storage facilities.
• Plan and execute logistics solutions which meet the highest level of efficiency, cost effectiveness and optimal customer service including storage and freight rate negotiations.
• Maintain daily/weekly/monthly inventory of existing ocean/rail/truck shipments and openly communicate to the desk and customers regularly via email and phone.
• Approve costs and invoices associated with the execution of contracts; calculate expense accruals and physical execution of metal movements as they relate to Company’s businesses and update these in the system.
• Develop and maintain relationships with service suppliers, producers and customers in a manner which creates operational synergies across the supply chain. Ensure logistics capacity availability is sufficient to meet contractual obligations regardless of seasonal factors.
• Maintain internal records including inventory and in transit reporting along with title transfer documents. Periodic reconciliation of inventory records for reporting to traders, credit and treasury as well as various external interested parties.
• Manage accounts receivable and accounts payable in a timely manner.
• Maintain and distribute storage and freight cost database to facilitate timely and accurate trading decisions.
• Responsible for timely releases, invoicing and other document execution to counterparties as well as subsequent coordination of payments with the treasury department.
• Liaise with other departments including trading, treasury, risk, credit, accounting and IT.
• Special projects and additional responsibilities/administrative functions as assigned.