Training Administrator Apprentice

at  Marlborough Highways

Marlborough Highways are seeking an enthusiastic and passionate individual to join their growing Learning and Development team as a Training Administrator Apprentice.
Reporting to the Training Co-Ordinator, you will support, review and update training plans and requirements for each department in the organisation.
You will assist in all day-to-day activities in supporting the wider team to deliver our training goals including monitoring completed training, supporting with audits, and liaising with internal and external stakeholders to ensure the smooth running of training to our employees.
This is a fantastic opportunity for someone passionate about training and looking to start or expand their career within this sector. This position will include 6 hours a week release for study as part of a Level 3 Business Administration apprenticeship on completion of the probationary period.

Key Responsibilities

• Creating, storing, and managing Training Agreements, including emailing supervisors and keeping a log of them once they have been signed
• Creating internal joining instructions and sending to supervisors
• Supporting with the communication to external training providers and arranging joining instructions
• Organising employees certificate folders and archiving any leavers folders
• Organising hard copy certificates for storage
• Posting leavers certificates to their home, liaising with HR for personal details
• Organising certificates on QUEST (in-house system) , including removing any duplicates, renaming, and storing certificates
• Scanning and storing all certificates and cards received via email and post into employee folders, updating QUEST and Excel training matrix
• Assist with maintaining training records on Excel training matrix
• Maintaining a log of all cards/certificates received and who they have been given to
• Assisting in applying for CITB grants
• Assisting in the compliance to ensure that all staff have the correct training and qualifications for their job role.

Skills, Knowledge and Expertise

• Computer literate with a good working knowledge of Microsoft packages – in particular Excel, Outlook, and Word, along with Adobe PDF Reader. The successful candidate will be trained in how to use other IT platforms used within Marlborough
• Good communication skills and the ability to engage with a variety of stakeholders, colleagues, clients, and individuals
• Ability to prioritise workload, work accurately with good attention to detail
• Responsive and hardworking
• A team player, who is also able to work independently as required

Our Benefits and Values

• Employer Pension Scheme
• Healthshield medical cover including 24 hr GP services
• Employee Wellbeing Service
• Death in Service Cover
• Employee Recognition Programme
• Ongoing training and development
• Free parking
• Onsite chef with free lunch
• Onsite gym with free membership

Marlborough is committed to being an Equal Opportunities Employer and encourages diversity.
We are proud to have a zero-employment barrier policy and welcome job applications from the disabled, the long-term unemployed and priority groups.
Should you require any reasonable adjustments during the application or interview process please contact our recruitment team who will be happy to support in any way they can.
We know people matter | We respect, care, and invest in our people, the communities in which we work and our common future. We are open, honest and above all fair.
We have spirit | We promote a positive atmosphere and energy, through inclusivity, brilliant team working and friendships. Driving success so we all win.
We are bold | We speak positively, deliver quality, act safely. Always.
We take pride in everything we do | We are confident, optimistic and trust in our ability. We look forward and are excited about our progressive future.
About Marlborough Highways
Marlborough is a dynamic, independent civil engineering company with 30 years’ experience in every aspect of traditional and contemporary civil engineering work.
We have a pool of over 480 multi-skilled, longstanding staff, and our own dedicated in-house Project Managers. Members of our leadership team get involved from day one and are always on-hand to provide exceptional customer care.
We are a multi-discipline contractor, specialising in full-service highway and public space maintenance, improvement and construction; delivering services to London Boroughs, Local Authorities and the supply chain.

• Creating, storing, and managing Training Agreements, including emailing supervisors and keeping a log of them once they have been signed
• Creating internal joining instructions and sending to supervisors
• Supporting with the communication to external training providers and arranging joining instructions
• Organising employees certificate folders and archiving any leavers folders
• Organising hard copy certificates for storage
• Posting leavers certificates to their home, liaising with HR for personal details
• Organising certificates on QUEST (in-house system) , including removing any duplicates, renaming, and storing certificates
• Scanning and storing all certificates and cards received via email and post into employee folders, updating QUEST and Excel training matrix
• Assist with maintaining training records on Excel training matrix
• Maintaining a log of all cards/certificates received and who they have been given to
• Assisting in applying for CITB grants
• Assisting in the compliance to ensure that all staff have the correct training and qualifications for their job role