Training Office Administrator | PKF Cape Town | Bellville
at PKF Cape Town Bellville and Stellenbosch
Cape Town, Western Cape, South Africa -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 29 Jul, 2024 | Not Specified | 01 May, 2024 | 2 year(s) or above | Interpersonal Skills,Regulations | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
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Contract to Hire – Corp 2 Corp |
Description:
PKF Cape Town is currently looking for a Training Office Administrator to join their team!
Duties and responsibilities include, but will not be limited to:
Administration of SAICA Training Office Program
- Provide assistance with the scheduling of inhouse training and technical sessions.
- Prepare and maintain attendance registers/records for all inhouse training and technical sessions for annual reporting (IRBA, FASSET, EE) etc.
- Assistance with the record keeping of verbal and written warnings associated with late or no attendance of compulsory training sessions, or non-compliance with the assessment timelines.
- Prepare weekly summary report of approved training hours per trainee for time sheet approval purposes.
- Provide assistance with the monitoring of the CPD reflective plans of all CA’s.
- Facilitate the two-monthly discussions between audit managers and trainees and action key aspects resulting from these discussions.
- Register new trainees on TCMS and SAICA Electronic Assessment Tool.
- Follow up on invoicing and payments for SAICA and IRBA (new contracts and annual levies)
- Manage TCMS dashboard, liaising with Trainees if they need to manage their dashboards.
- Inform Training and Development partner of any RPL or cancellation requests.
- Prepare and communicate the SAICA EAT compliance report on a weekly / daily basis to all trainees and reviewers.
- Assist Training and Development Partner with any information pertaining to the SAICA reaccreditation process.
- Tracking and reporting core hours of Trainees.
- Taking minutes of all SAICA Related meetings.
HR
- Prepare (and maintain) a summary for all trainee and manager performance appraisals.
- Facilitate the performance appraisal discussions between audit managers and trainees and action key aspects resulting from these appraisals.
- HR leave administration.
- Take responsibility for updating planner timeously with the leave requests on Greatsoft (applied and approved).
- Provide assistance with monitoring the trainee outstanding work list.
- Assist HR Manager with ad hoc administration duties.
Quality management
- Provide assistance with monitoring the completion of the annual IRBA fee declarations.
- Provide assistance with the merging, signing and formatting of the annual financial statements in Adobe Reader
REQUIREMENTS:
- Diploma or certificate in Human Resources, Business Administration, or a related field.
- 2-3 years’ experience in similar role
- Proven experience as an HR Administrator or similar role, with proficiency in using HR management systems.
- Solid understanding of HR practices, policies, and regulations.
- Strong attention to detail and accuracy in managing data and records.
- Excellent communication and interpersonal skills for interacting with employees, managers, and external partners.
- Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.
Responsibilities:
Please refer the Job description for details
REQUIREMENT SUMMARY
Min:2.0Max:3.0 year(s)
Human Resources/HR
HR / Administration / IR
HR
Diploma
Diploma or certificate in human resources business administration or a related field.
Proficient
1
Cape Town, Western Cape, South Africa