Transactions Specialist - Maritimes - Temp - (REMOTE)

at  EXP canada

We are one of the first all-remote companies with 2,000+ team members utilizing our virtual office called eXp World. This role is work-from-anywhere in the Maritimes.

This position coordinates the flow of documentation from the agent to the office, to the solicitors and other real estate companies involved in the contract. It requires maximum attention to detail and high organizational skills. This person must give high attention to the details of the contract and the flow of information. eXp Realty is an extremely fast paced environment and candidates must be extremely organized and able to manage their time efficiently.

The Transactions, Analyst is a self-starter, is extremely thorough, has a need to complete tasks, is able to connect with all personalities, has an accommodating, supportive attitude, finds amicable solutions, doesn’t take risks, follows procedures and policies, and is non-confrontational. The Transactions, Analyst must have strong attention to detail, and enjoy working with facts, figures and systems, has the ability to work in front of a computer screen for extended periods of time and prefers a team setting. The Transactions, Analyst has strong verbal skills, listens well and gets through the company paperwork accurately, quickly and is very organized. This person is calm under pressure.

• Solely responsible for the accuracy of processing the deal files from the time the deal is entered to closing. Additionally processing listing contracts when necessary.
• Review Contracts and accompanying docs in Skyslope, perform data entry into BackOffice, calculate commissions accurately, verify MLS data.
• Process all types of transactions, including but not limited to: Residential, Commercial, Leases, Service/Fee Agreements, Referrals, Cancellations.
• Request further documentation from agents when necessary by marking the item as Required in Skyslope.
• Confirm that all required documentation is in Skyslope before closing.
• Follow-up with agents when paperwork is missing. Escalate to a managing broker when necessary.
• Generate Trade Records and provide a copy to the agent.
• Ensures Deposit info entered in BackOffice is accurate and that the clients funds have been deposited into the trust account on time.
• Convey accurate instructions/invoices and accompanying paperwork to solicitors and outside brokerages in a timely manner.
• Report outstanding issues to the Provincial Transaction Team Lead.
• Follow all procedures as outlined by the Team Lead.
• Maintaining personal and central conveyance emails, responding to agents, staff and external inquiries in a timely and professional manner.
• Ensures files have final sign off by Provincial Administrator Broker, if applicable.
• Communicate with the payouts department to facilitate funds being sent to lawyers and commissions being releasable to agents and outside brokerages.
• Attends: Orientation/Training, FINTRAC training, Team Meetings, Provincial and National Meetings, and Monthly Training Sessions with the Transaction Team.
• Perform designated job tasks efficiently and within the provided time frame.
• Maintain regular communication with team members and supervisors through email, instant messaging, video conferences, or other designated communication channels.
• Attend virtual meetings, provide updates on progress, and actively participate in discussions.
• Adhere to company policies and guidelines, including data security and confidentiality.
• Complete assigned projects, assignments, or tasks with attention to detail and quality.
• Manage and prioritize workload effectively to meet deadlines and deliver results.
• Continuously update job knowledge by participating in training opportunities or self-directed learning.
• Collaborate with colleagues on shared documents or projects using remote collaboration tools.
• Take ownership of assigned work and demonstrate initiative in identifying and addressing challenges.
• Ensure availability and responsiveness during agreed-upon working hours.