Travel & Administrative Analyst

at  Bizagi

Bizagi is growing fast as part of the rapidly expanding cloud automation market. Right now, we’re looking for the best individuals across regions with a talent for innovation. We are extremely passionate about our global team, our diversity, our culture and our customers.
Bizagi is a global software company born in LATAM with a strong presence in EMEA and growing fast in NAM. Bizagi stands for Business Agility with a clear vision: to be the best process automation company enabling large organizations to change faster.
Because traditional software development and legacy systems can be slow, Bizagi developed an easy-to-use cloud platform for low-code process automation. It helps organizations across industries to launch modern apps that digitize and automate the way the business works. Customers include adidas, DHL and Old Mutual.
What is it like to work at Bizagi?
We are an ambitious and innovative team, so the path ahead will give you new opportunities to grow professionally. You’ll have the chance to work with talented people across the globe – including our world-class leaders. Every Bizagi employee has the chance to make a tangible impact on the company’s success and we believe in having fun along the way. We don’t take ourselves too seriously and we celebrate new ways of thinking. Once you join you will see also that Bizagi embraces diversity, equality, inclusion, and mutual respect.
Importantly, we believe that people do their best work when they have a healthy work-life balance, so we live and breathe flexibility every day. Our values are to be innovative, collaborative, and responsive. We believe in being accountable for responsibilities and working towards outcomes, not hours in the office or ‘online’.
Come join us and find out what the best work of your career could look like here at Bizagi!
What We Are Seeking
We are looking for the best talent in the industry to support Bizagi’s rapid growth across Latam. The objective of this role is to execute the administrative processes of the area, applying the rules and procedures defined, preparing necessary documentation, in order to comply with each of these processes, achieve timely results and ensure the operation of the financial operation.

Key Tasks & Accountabilities

• Assist all the tasks in the Travel & Expenses area.
• Willingness to learn travel topics.
• Review, analyze and account the Expense Report cases in Workday
• Review, update and follow-up on airlines loyalty programs, hotel agreements and unused air tickets.
• Support or back-up for the FinOps Department (Support Procurement team’s projects, assist treasury, invoicing, insurance and RFP tasks if required).
• Assist the administrative and maintenance operations or tasks required.
• Help in the negotiation process with suppliers for Bizagi offices maintenance services.
• Supervise Bizagi offices maintenance and repair tasks.
• Coordinate the correspondence and company assets sending and receiving and help in other types of errands that should be required.

Skills

• Teamwork
• Analytical skills
• Detail oriented.
• Proactivity
• Creative
• Work under pressure
• Excel – advanced level
• Excellent customer service
• High level drafting and Office skills
• High integrity
• Management, planning and organization skills.

• Problem resolution oriented.

  Academic and professional qualifications
  Bachelor’s degree in business management, Finance, or Industrial Engineering, or related
  Experience
  1+ years of experience working in administrative positions or areas preferably that have been related to Travel reservations.

Languages

• English advanced level

• Assist all the tasks in the Travel & Expenses area.
• Willingness to learn travel topics.
• Review, analyze and account the Expense Report cases in Workday
• Review, update and follow-up on airlines loyalty programs, hotel agreements and unused air tickets.
• Support or back-up for the FinOps Department (Support Procurement team’s projects, assist treasury, invoicing, insurance and RFP tasks if required).
• Assist the administrative and maintenance operations or tasks required.
• Help in the negotiation process with suppliers for Bizagi offices maintenance services.
• Supervise Bizagi offices maintenance and repair tasks.
• Coordinate the correspondence and company assets sending and receiving and help in other types of errands that should be required