Travel Assistance Consultant

at  Vector Synergy

SKILLS, KNOWLEDGE, EXPERIENCE REQUIRED:

• At least 4 years’ experience of administrative or organisational and programme management work;
• A good general education at least to higher secondary level;
• Experience in organising events, conferences or programme administration;
• Ability to communicate clearly and logically;
• Knowledge of, and experience in financial administration;
• Flexibility and strong drive for teamwork and diversity;
• Minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; III (“Intermediate”) in the other;
• High level of organisational, coordination and communication skills;
• Strong computer skills or knowledge of standard information technology systems and software (spread sheets, databases), including the use of MS Office;
• Willingness to work outside of normal working hours, when requested.

• Communicating with the SMEs and Partner participants (or the event POCs) to collect the necessary information (i.e. passport copies, flight preferences etc.) for making the reservations;
• Coordinating flight and hotel reservations with NATO Travel Agency in accordance with the NATO Financial Regulations;
• Sharing the final itineraries with the travellers, event POCs, relevant institutions, respective programme/country officer and the assistant;
• Coordinating the local ground transportation requirements with the host nation/institution;
• Liaising directly with the military institutions and relevant country/programme officers to determine the requirements for the upcoming events;
• Calculating the perdiem and other travel expense reimbursements for SMEs and the Partner participants.
  VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575
  Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań – Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS,
  kapitał zakładowy wynosi: 73 500,00 złotych wpłacony w całości, TEL +48 616684500, FAX +48 616684501, www.vectorsynergy.com, info@vectorsynergy.co