Union Benefits Analyst

at  ABM Industries

The Union Benefits Associate will be responsible for multi-state union processes and reporting of fringe benefits based on Collective Bargaining Agreements (CBA) and maintaining the rules in the Entitlement Management System (EMS). The union segment requires a different approach when processing union payments based on the numerous union contracts that ABM is involved with on a yearly basis. A successful candidate will have strong organizational skills, research and analytical skills and the ability to build and maintain relationships with Accounting, FP&A, Human Resources, Legal, Labor Managers at ABM along with Union Contacts is crucial.

EDUCATION AND COMPETENCIES

• Associates or bachelor’s degree preferred
• Accounting/Finance background a plus
• Strong MS Excel skills required (VLOOKUPS and PIVOTS)
• Union benefit experience preferred
• Understanding of payroll processing requirements is a plus
• Commitment to teamwork through relationship-building, reliability, and collaboration
• Good communication skills and able to work with different management levels
• Must be detail oriented and have strong analysis and communications skills
• Possess a positive attitude with a strong desire to learn
• Ability to work within deadlines in a fast-paced environment (OT may be required)

• Maintain and update the union benefit rules in the Entitlement Management System (EMS)
• Create and setup new union codes as new Collective Bargaining Agreements (CBA) are obtained
• Obtain renewed Collective Bargaining Agreements (CBA) from Operations or Legal Team to update expired rules in all systems and companies
• Maintains knowledge and understanding of union collective bargaining agreements
• Review and compare monthly invoices from the union to ABM’s calculated invoices
• Process union payments per Collective Bargaining Agreement (CBA) entitlements
• Reconcile monthly accruals versus payments and research any discrepancies
• Perform routine review and analysis of employer and employee cost sharing of union benefits
• Assist in annual Year-End Multi-Employer reporting to our SEC team
• Communicate with Accounting, local HR, Payroll, and Operations to resolve issues with the processing of union payments.
• Perform routine review and analysis of the Union rosters compared to ABM’s employee union roster and update as needed either with ABM’s system or the union’s portal
• Conduct and analyze audits with detailed review of audit periods for each employee
• Draft and present report findings and analysis for each audit period(s)
• Gather and review records by employees and/or union
• Coordinate with various departments to resolve discrepancies
• Ensure all union audits are tracked and accruals recorded timely and accurately
• Comply with HIPAA Rules and Regulations
• Special projects and other duties as assigned
  *Job duties or responsibilities may be modified as needed to reflect changing priorities and/or work conditions with ABM.