Unscheduled Care On Call Rota Coordinator, Band 4

at  Gloucestershire Hospitals NHS Foundation Trust

To support the Unscheduled Care Team to deliver the service by ensuring the smooth co-ordination of the medical on call rotas for the Junior Doctors and Acute Medicine Consultants for Gloucester Royal and Cheltenham General Hospitals.
The post holder is responsible for the provision of effective rota management by forward planning and by ensuring all in and out of hours rotas are covered by the most appropriate and cost-effective solution.
They will be responsible for finding internal cover for vacancies and other absences and proactively managing vacancies in conjunction with medical staffing.

The post holder will construct, publish and distribute named rotas in line with rota patterns set out by Medical Staffing.

• Ensure efficient and effective rota cover across both sites (Gloucestershire Royal Hospital & Cheltenham General Hospital).
• Support the other rota co-ordinators with the process for Consultants & Junior Doctors Annual / Study Leave, adhering to the Trust’s and our local leave policy.
• Identify and implement opportunities for service improvement.
• Covering and backfilling rota gaps at times requesting Doctors to cross site cover in order to ensure accurate staffing levels.
• Cover commitments and take on additional responsibilities when other rota co-ordinators are on leave/sick.
• Submit any additional locum shifts on Locum’s nest.
• Carry out any other duties that reasonably fall within the general nature and level of responsibility of the post, and as determined by the General Manager.

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

• The post holder must support the Unscheduled Care Team to deliver the service by ensuring the smooth co-ordination of the medical on call rotas for the Junior Doctors and Acute Medicine Consultants for Gloucester Royal and Cheltenham General Hospitals.
• To liaise with the Medical Workforce team to ensure that all NHS locums have the appropriate pre-employment checks in place.
• To ensure that a proactive role is taken in the organisation in sourcing locum cover and ensuring that service managers, clinical leads and directors, other service users are kept up to date of gaps. If cover cannot be found then the site’s escalation process should be followed through to the USC Managers.
• Flexibility to cover other rota coordinators work within the department during times of annual leave or sickness.
• To ensure that locally agreed locum rates are maintained.
• To ensure the prompt and accurate processing of payments to locums and internal members of staff when extra shifts are worked.
• To work in an organised and methodical way, ensuring weekly rotas are built at least 8 weeks in advance.
• Any other rota administrative duties as directed by departmental manager.
• This job profile is not a definitive or exhaustive list of responsibilities but identifies the key responsibilities and tasks of the postholder. The specific objectives of the postholder will be subject to review as part of the Appraisal and Development Plan process.

Please refer the Job description for details