Ward Clerk Manager - Band 4

at  Gloucestershire Hospitals NHS Foundation Trust

To utilise procurement systems for the division, ensuring prompt ordering, delivery, invoicing and checking all paperwork before payment and keeping accurate records. Monitor equipment used within the department to ensure the office is run smoothly and ensure that equipment is repaired and serviced as necessary. Also ensure the department is a clean and orderly environment in which to work. To co-ordinate and apportion workload of secretarial staff within the Division when required, deciding on office practices through discussion with other office members to ensure efficiency and a high standard is maintained.
Co-ordinate the collation of information into spreadsheets which requires comprehension of the information collected and putting them into a format so that the required analysis can take place for decisions to be made. Responsible for the management of own time with the minimum of supervision, using initiative. Also provide ad hoc training in IT skills for staff within the department. To participate in interviewing for administrative posts within the Division when requested.
Assist with the recruitment and selection of Ward Clerks in the Divisional area, including preparation of adverts, job descriptions and person specifications. Monitor performance, sickness absence and escalate appropriate action when necessary. Conduct annual appraisals/performance reviews, collating information relevant to Trust standards and identify training requirements. Assist with the planning and implementation of mandatory training and induction programmes for staff on appointment to department.
Support the attendance of admin staff at statutory and mandatory training sessions. Be proactive in own Personal Development to ensure ability to support own staff

Please refer the Job description for details