Wealth Management Client Onboarding Analyst

at  Rothschild Co

About Us
Rothschild & Co is a leading global financial services group with seven generations of family control and a history of over 200 years at the centre of the world’s financial markets.
Our expertise, intellectual capital and global network enable us to provide a distinct perspective that makes a meaningful difference to our clients, communities and planet.
We have 4,200 talented specialists on the ground in over 40 countries around the world, enabling us to deliver a unique global perspective across four market-leading business divisions – Global Advisory, Wealth Management, Asset Management and Five Arrows.
As a family-controlled business built on relationships, we place a huge emphasis on our people and finding the right colleagues to take our business forward.
Rothschild & Co is committed to an inclusive and supportive environment where diversity and different perspectives are valued. We are focused on the attraction and recruitment, development and retention and progression of high calibre talent to ensure we and our clients benefit from the value of difference.
Rothschild & Co Wealth Management
Within Private Wealth Management we offer an objective long-term perspective on investing, structuring and safeguarding assets, to preserve and grow our clients’ wealth.
We provide a comprehensive range of private wealth services to some of the world’s wealthiest and most successful families, entrepreneurs, foundations, and charities. In an environment where short-term thinking often dominates, our long-term perspective sets us apart. We believe preservation-first is the right approach to managing wealth.
The Onboarding Team
The Onboarding Team is part of the Client Account Management Team ultimately reporting into the COO.
The Onboarding Team is responsible for the timely and compliant take-on of all new clients. These include accounts for individuals, companies, trusts, pensions, charities, and insurance wrappers. The team review and approve all client due diligence, including Source of Wealth / Source of Funds narratives and corroboration, identification documents and company and trust legal documentation. They are also responsible for reviewing investment suitability, FATCA, CRS, QI withholding tax and MiFID II transaction reporting for all new clients.
In addition to the above, the team are responsible for the review and approval of all static data changes for existing clients, ensuring that the Front Office have followed regulatory requirements and internal procedures, to protect our clients against fraud.
Overview of Role
We are looking to hire an Onboarding Executive who will report into the Onboarding Team Leader. The role involves daily direct contact with the Front Office teams and the senior management team, in order to facilitate account openings and static data amendments.
The candidate is expected to demonstrate good communication skills as they will be occasionally dealing with clients, as well as internal contacts. They should also show an ability to be creative when presented with a problem or error; the candidate should be able to generate ideas to improve current procedures and controls, in order to prevent future errors and to make processes more efficient.
The candidate should be able to demonstrate a strong understanding of the regulatory framework relevant to the role, whilst grasping the importance of a smooth and efficient service for the Front Office teams and end clients.

Key responsibilities

• Review and approval of clients’ documentation, source of wealth narratives and corroboration
• Responsible for managing the onboarding workflow for all accounts where they are the lead reviewer
• Responsible for the coordination and approval of systems set up

Elements of the onboarding process

• Initial risk assessment of new clients to identify any potential high-risk factors
• Review of all client documentation including legal documentation, upward ownership structures, source of wealth evidence and client due diligence
• Review PEP/sanction checks and media searches to identify potential high-risk factors
• Analysis of suitability assessment completed by the Front Office team and ensuring we have documented the process accurately
• Reviewing the FATCA and CRS documentation provided by the client
• Ensuring we have all necessary data related to the client, including national identifiers and Legal Entity Identifiers for MiFID II

Day-to-day support and query resolution

• Providing guidance to Front Office teams, with regard to the required documentation for new clients
• Helping to ensure that the Front Office teams are adhering to internal policies
• Providing an example to the client service executives, by showing strict controls and consistency with our policies, in order to prevent regulatory breaches and internal errors

Project work and static data amendments

• Coordination and execution of project work, such as regulatory remedial exercises, process improvements, new systems
• Review of static data amendments to ensure compliance with regulatory obligations and internal policy. This could include a complete change of trustees, change of directors, or change in upward ownership etc.

Teamwork

• Assisting the Client Account Management Team with central tasks, such as regulatory projects
• Management and prioritisation of own workload
• Assisting other team members with work volumes where needed

Key Competencies

• Experience of client onboarding in the financial services industry essential. Wealth Management experience is preferred
• Deep level of understanding of KYC requirements, including Source of Wealth / Source of Funds
• Experience of data management and system-based workflows
• Aptitude for problem solving and an ability to identify efficiency gains
• Diligent and high level of attention to detail even when working under pressure
• Excellent oral and written communication skills
• Strong organisational and time management skills

Our goal is to have a balanced, inclusive, and flexible environment which enables all colleagues to achieve their personal and professional aspirations, and to ensure that Rothschild & Co provides longer term opportunities for talent.

• Review and approval of clients’ documentation, source of wealth narratives and corroboration
• Responsible for managing the onboarding workflow for all accounts where they are the lead reviewer
• Responsible for the coordination and approval of systems set u