Workforce Information Assistant

at  Bedfordshire Hospitals NHS Foundation Trust

REGISTRATION AUTHORITY 1) As RA Agent, administer the RA system, grant and issue new smartcards. 2) To troubleshoot smartcard access problems unlocking and re-issuing smartcards when necessary. 3) To maintain the RA database and ensure smartcards for leavers are cancelled in a timely manner. 4) To provide administrative support to the Workforce Information / RA Manager and contribute to RA audits.
INFORMATION AND REPORTING 1) Collate, manipulate and generate accurate workforce data and regular workforce information reports as required for Line Managers, Directorates, HR Business Partners, Finance Directorate and Senior Management. 2) Take full ownership of the quality of all reports provided, develop improvements and escalate any issues to the Workforce Information / RA Manager. 3) Maintain and update Workforce Information databases and spreadsheets as required. 4) Collate, manipulate and generate accurate workforce data and regular workforce information reports as required for Line Managers, Directorates, HR Business Partners, Finance Directorate and Senior Management.
5) Take full ownership of the quality of all reports provided, develop improvements and escalate any issues to the Workforce Information / RA Manager. 6) Maintain and update Workforce Information databases and spreadsheets as required. 7) Ensure workforce data capture and reporting mechanisms are effective, making recommendations to the Workforce Information / RA Manager and implementing changes as appropriate. 8) Reconcile complex data paying particular attention to detail and potential errors over prolonged period.
ELECTRONIC STAFF RECORD (ESR) 1) Develop and maintain a good understanding of the ESR functionality to produce requisite reports as and when necessary. 2) Provide accurate input of confidential information relating to staff and positions onto the ESR payroll system. 3) To act as a point of contact for payroll and pension enquiries related to the ESR system, liaise with the Payroll Provider to resolve any issues. 4) To run regular reports from ESR to support Directorates and Departments as required.
5) To run regular reports from ESR to support the work permit checks. 6) To help the Workforce Information Manager and Head of Workforce Planning and Projects to provide training on aspects of ESR to the Trust and the wider HR team e.g. Employee Self Service. ADMINISTRATION 1) Provide general administrative support to the Workforce Information / RA Manager, including project management support, minutes, action logs and diary management.
2) Carry out administration tasks for the Workforce Information Team as appropriate, this includes, P45 administration, photocopying, filing, collating information & workforce reports. 3) Ensure proper filing of sensitive workforce information, both paper and electronic, in established filing systems, following agreed internal processes. Ensure that these systems are continually maintained allowing timely access to all workforce information. 4) Provide administrative support for workforce related interfaces with ESR, e.g.
Care Identity Services (CIS) and the Deanery Interfaces. 5) Provide administration of Certificates of Sponsorship (Tier 2) within the Trust and ensure timely renewals. 6) To approve TRAC requests and update positions in ESR in absence of Workforce Information / RA Manager

Please refer the Job description for details