Working Student in Vendor and Contract Management

at  Vattenfall

ÜBER DIE STELLE

Are you a self-starter who thrives in a small team with lots of autonomy? Are you eager to further optimize processes around sourcing and invoicing, based on your own administration experiences? In that case this job could be the right one for you.
For our office in Hamburg we are looking for the right person to fill the position of Working Student for Business Area Markets!
You will be joining the small Vendor & Contract Management team (VCM) with very dedicated, cooperative, and enthusiastic colleagues. The team is located on different sites but you will find a well-balanced setup between close cooperation and clear responsibility for specific tasks. The purpose of the department is to secure BA Market’s software- and market data license usage & costs and safeguard the compliance with contractual obligations. VCM strives to create full cost transparency and cost controlling for our external IT & Market Data contracts.
Main Tasks and Responsibilities:
You will be responsible for the administration of licenses & usage within the different business units, as well as the related contracts & costs in our license management system (INFOmatch). You monitor demand requests, support purchase requests and invoice handling. The range of your activities is broad and goes from administrative data entry to data or usage analysis tasks. Apart from this all, we will start an implementation phase to the successor of our license management system. The position requires great flexibility, creativity, pro-activeness and a very service oriented mindset. Your direct colleagues will act as sparring partners in any challenges you might face and will closely guide you in the first months on the job.

Administration, License Management & Compliancy related:

• Responsible for license administration and related hard/softcopy files. Keeps the license management system up-to-date, including monitoring and processing organizational changes and uploading applications and data permissions with external parties
• Checks and assists in the fulfilment of service requests
• Addresses effectively any mismatch between contracted and used amount of licenses under existing agreements
• Supports the different local Finance and Controlling departments with regards to invoice reconciliation and approval
• Drive further optimization of our order and invoice handling processes
• Play an important role in the roll-out and implementation of our new software package.

At BA Markets you are working in a very flexible but also demanding environment under constant change. This might also reflect in the scope- and focus changes of your function while we still expect your full dedication to your tasks and count on your eagerness to develop new skills when necessary.
We are aiming for a longer term relationship of at least six months, better even longer.
Location Hamburg

ÜBER DAS UNTERNEHMEN

Vattenfall is a European energy company with approximately 20 000 employees. For more than 100years we have electrified industries, supplied energy to people’s homes and modernized our way of living through innovation and cooperation. We now want to make fossil-free living possible within one generation. To be able to reach this ambitious goal we are looking for talented individuals who, in addition to their passion for their own role, also have strong team spirit and want to contribute to supporting a meaningful corporate mission.
Within Vattenfall, Business Area Markets optimizes assets and effectively sources and trade commodities, thus ensuring best value for both Vattenfall and our customers. BA Markets is active across Europe with around 450 professionals working from Sweden, Germany, the Netherlands, and the UK.
In BA Markets the mission of the Unit OU Operations is to drive the digital transformation. OU Operations consists of diverse and highly skilled employees from more than 20 countries. We work internationally from our locations in Stockholm, Hamburg and Amsterdam

Please refer the Job description for details