Location: College Station, Texas (with travel as needed)
Type: Full-Time
Travel Requirement: Occasional travel expected (domestic)

POSITION OVERVIEW

We are seeking a dynamic, highly organized Executive Assistant to provide dedicated support to a Founder/Executive who oversees multiple ventures in the engineering, construction, technology, and government sectors. This is a unique opportunity to contribute meaningfully across several early-stage startups and established companies, ensuring seamless operations and assisting with both professional and occasional personal tasks.

Key Responsibilities

• Executive Support:
• Manage and maintain complex calendar appointments, meeting coordination, and travel arrangements.
• Serve as a primary point of contact for internal and external communications on behalf of the Founder.
• Draft and prepare reports, memos, presentations, and correspondence.
• Attend key meetings, document minutes and action items, and ensure timely follow-ups.

• Conduct research and prepare executive-level briefs on industry trends, competitors, and operational strategies.Support contract and document management in coordination with vendors, clients, and legal advisors.

• • Operational & Administrative Duties:
• Manage office and business logistics across multiple entities.
• Monitor and maintain digital tools including email systems, websites, etc.
• Ensure compliance with company and industry policies and standards.Interface with cross-functional teams and vendors, including legal, HR, and technology service providers.
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• Relationship & Stakeholder Management

• Act as a key liaison between the Founder and internal staff, investors, clients, vendors, and partners across all businesses.
• Serve as a gatekeeper—strategically prioritize access to the Founder while preserving goodwill and professionalism.
• Build and maintain strong, positive relationships with executives, including navigating high-pressure personalities with diplomacy and discretion.
• Support relationship development and follow-up communications with business and community leaders.
• Represent the Founder in meetings when needed and ensure appropriate documentation of action items.
• Collaborate with other administrative and operational staff to ensure seamless support across entities.
• Personal/Lifestyle Support (up to 10%):
• Assist with personal errands, scheduling, and travel for the Founder.
• Support personal or event logistics as needed.

QUALIFICATIONS

• Minimum of 3 years of experience as an Executive or Administrative Assistant, ideally supporting C-level leadership.
• Proven ability to multitask, prioritize, and handle confidential information with discretion.
• Exceptional communication and interpersonal skills.
• Proficiency with Microsoft Office Suite and familiarity with QuickBooks or other bookkeeping tools.
• Experience working in dynamic, high-growth, or startup environments is a plus.
• Must be based in or willing to relocate to College Station, Texas.
• Comfortable with occasional travel and working flexible hours to accommodate executive schedules.

• Executive Support:
• Manage and maintain complex calendar appointments, meeting coordination, and travel arrangements.
• Serve as a primary point of contact for internal and external communications on behalf of the Founder.
• Draft and prepare reports, memos, presentations, and correspondence.
• Attend key meetings, document minutes and action items, and ensure timely follow-ups.
• Conduct research and prepare executive-level briefs on industry trends, competitors, and operational strategies.Support contract and document management in coordination with vendors, clients, and legal advisors