The Organizational Setting
In response to the increasing technical requirements for in-person, virtual and hybrid meetings scheduled involving preparation and operations outside working hours, including nights, weekends and holidays, ADB/LPC/ICS/COS is reinforcing its team to serve ongoing ICAO meetings, including meetings of the Council and Air Navigation Commission (ANC).
These positions are for ongoing functions, to be filled for an initial period of 12 months with a possibility of 12-month extension without break-in-service. The incumbents will be expected be fully autonomous for the operations in the audiovisual cabins for the Conference Rooms, Council and ANC Chambers and to work onsite, on a flexible schedule, depending on conference operation requirements, including evenings and weekends.
The Bureau of Administration and Services (ADB) plays a lead role in the effective and efficient administrative management of the Organization by ensuring the provision of high-quality physical and human resources, by applying the highest standards of work ethics and conduct, and by using results-based management skills and tools to support the Organization in implementing its Strategic Objectives, in order to serve all stakeholders of the world aviation community.
Languages, Publications and Conference Management (LPC) provides conference services and interpretation, translation, and editorial services in the six ICAO working languages (Arabic, Chinese, English, French, Russian and Spanish). Based on the principle of simultaneous distribution of meeting documentation to governing bodies, it ensures the issuance of papers, the provision of interpretation and conference services to Council, its subsidiary bodies, the Air Navigation Commission and other ICAO meetings held within and away from Headquarters. The Interpretation and Conference Services (ICS) of ADB is responsible for interpretation and conference services.
The Conference Services (COS) Unit of ICAO is committed to client satisfaction, fulfillment of compliance obligations, protection of the environment and provision of safe and healthy working conditions, while providing sustainable venue and event management services. We are committed to fulfill legal and standardization requirements to protect the environment, eliminate occupational health and safety hazards and risks for the prevention of work-related injury and ill health. By consulting with and encouraging the participation of our staff, the continuous improvement of the Quality, Environment, Occupational Health and Safety (QEHS) Management System is ensured. VEM conforms to the requirements of International Standards ISO 9001:2015 , ISO 14001:2015 , ISO 45001:2018 , ISO 20109:2016 and ISO 2609:2016 .
Major Duties and Responsibilities
Function 1

Professional experience and knowledge

• At least 5 year-experience in operating audio-visual systems for conventions, conferences and events.
• Extensive experience with audio and video technology and operations, IT systems on Video Data projector, equipment installation, operation, repair, and maintenance, including Bosch Dicentis systems.
• Extensive experience with remote platforms (Zoom Rooms and Team Rooms Pro)
• Work experience with A/V equipment, computers and specialized software (microphone management; video editing; sound editing); video technology (standards, format, region codes, etc.).
• Ability to work with media and recording patch panels and high voltage electrical equipment.
• Collaboration and teamwork skills.
• Effective communication and presentation skills, including proven track record of technical writing.
• Knowledge of ISO standards would be an asset.
• Work experience with ICAO Conference Technical Services, and its infrastructure, systems and equipment

Qualifications and Experience
Educational background
Completion of technical school diploma. including courses on audio and video technology and operations, IT systems on Video Data projector, equipment installation, operation, repair, and maintenance. Certificates in audio and video (including DANTE level 2 minimum) and other formal IT/AV training.

Professional experience and knowledge

• At least 5 year-experience in operating audio-visual systems for conventions, conferences and events.
• Extensive experience with audio and video technology and operations, IT systems on Video Data projector, equipment installation, operation, repair, and maintenance, including Bosch Dicentis systems.
• Extensive experience with remote platforms (Zoom Rooms and Team Rooms Pro)
• Work experience with A/V equipment, computers and specialized software (microphone management; video editing; sound editing); video technology (standards, format, region codes, etc.).
• Ability to work with media and recording patch panels and high voltage electrical equipment.
• Collaboration and teamwork skills.
• Effective communication and presentation skills, including proven track record of technical writing.
• Knowledge of ISO standards would be an asset.
• Work experience with ICAO Conference Technical Services, and its infrastructure, systems and equipment.

Language skills