POSITION OVERVIEW

Reporting directly to the Dean of the Buller School of Business (BSB), the Academic Administrative Assistant (A-AA) is supportive in various administrative and academic roles including assisting the Dean and Faculty in daily office administration, and acts as the first point of contact for, the Faculty Dean’s Office, to ensure professional and exceptional delivery of academic programs, including support for academic unit responsibilities and student concerns. The A-AA will be creative with attention to detail and enjoy working in an academic environment that serves students.

EDUCATION AND QUALIFICATIONS

• Two-year College or Technical school certificate in Business Administration preferred;
• Administrative skills demonstrating high-level of expertise in all areas of modern office practice and procedure
• Minimum 3-5 years office related experience or equivalent
• Proficient in MS Office 365 (intermediate to expert level) or current operating system
• Intermediate to expert level proficiency with database applications
• Willingness to take added training as required by the institution

BSB RECEPTION DUTIES

• Maintain a personal presence in the BSB office; includes answering inquiries in person and on the phone
• Filing purchase requisitions
• Maintain BSB information; course catalogues, lists, locations, and time of class meetings.
• Maintain all syllabi in electronic and hard copy form from previous 5 years
• Relay phone and email messages to appropriate faculty members
• Anticipate problems and discuss them with the BSB Dean or other appropriate personnel

DUTIES PERTAINING TO BSB STUDENTS

• Assist in invigilation during exam period
• Serve on the graduation committee both University College and Seminary graduation ceremonies and banquets
• Organize and assist with planning of all special events of the BSB.
• As appropriate, assist students with academic issues or provide referral options to students
• Oversee and coordinate the Marking/Grading stipends and part-time/casual student/employee recommendation and hiring processes
• Provides support and oversight to work performed by student workers and Field Ed volunteers, as required.

OTHER EVENTS AND DUTIES

• Participate in the ongoing life of the BSB including chapels, meals, and other community building activities
• Provide backup for the other Academic Assistants, as required
• Assist with occasional institutional duties as they arise
• Participate in institutional committees as applicable to the position
• Interface with Providence food services, student housing, and other departments as appropriate
• Coordinate with outside businesses and vendors to serve faculty and students as appropriate