DESCRIPTION

Berkeley Oxford & Chiltern is a proud member of the Berkeley Group, passionate about making a difference and delivering sustainable developments, continuously adapting to improve each development for the communities they serve.
We are committed to working in partnership and collaboration to continue to build fantastic homes in amazing places. No two Berkeley developments are the same and our bespoke approach sets us apart from our competitors. We are constantly evolving and refining as a company to develop some of the most complex sites into successful mixed-use developments. We have the skills and know-how to take on a wide range of developments from difficult refurbishments, high rise apartments, large detached properties and even thatched roofs.
At the heart of everything we do Is a strong team of people committed to achieving exceptional levels of customer service, delivering high quality homes where vibrant and sustainable communities have been created. Our people and the incredible projects that we deliver are amongst the best reasons that we come to work every day. We work hard and what we do is challenging, but it is hugely meaningful and we have fun together. It is clear that we enjoy what we do, the difference we make to society and we are very proud of the people that make up Berkeley. We have a culture that is rooted in attention to detail, strong communication, and a huge feeling of ownership and pride.
We are looking for two Accounts Assistants to join our Oxford & Chiltern division.

EXPERIENCE REQUIRED

• Experience working with complex ledgers essential.
• Inquisitive by nature and a team player.
• Construction industry experience desirable but not essential.
• Flexible approach, agile to business demand.
• Credible, and comfortable in dealing with a wide variety of stakeholders.
• Empathic and strong communicator via telephone and email.
• Keen to deliver exceptional customer service, within the business and externally.
• Assured and demonstrating a keen attention to detail.
• Organisational skills and ability to prioritise.
• Desired but not essential: VAT knowledge, experience in construction industry.

• Producing purchase ledger and subcontractor payment runs weekly.
• Preparing purchase ledger invoices for BACS payment runs.
• Sorting of incoming invoices through the email system.
• Matching delivery notes, hire sheets and credit notes to invoices.
• Chasing for proof of deliveries from suppliers and checking authorisation levels.
• Distributing and tracking the process of invoices on the accounts system (IFS).
• Scanning documents onto the shared database including input and retrieval of information.
• Dealing with suppliers reminder letters and telephone queries daily.
• Dealing with queries for procurement invoices and liaising with suppliers and the buying department to resolve issues.
• Ensuring all queries are logged and updated regularly onto the system.
• Producing a monthly spreadsheet of outstanding invoices to the buying department.
• Preparing the subcontractor system for a weekly payment run.
• Entering subcontractor white cards and payment reports onto the system.
• Ensuring the correct rate of VAT has been calculated and chase for VAT & TAX invoices.
• Entering contra charges onto the system, issuing contra letters to the Subcontractor and resolving any contra charge disputes.
• Generating a payment proposal incorporating VAT and CIS deductions.
• Processing/querying expense claims.
• Supplier statement reconciliations on Excel.
• Processing utility accounts.
• Archiving & ad hoc duties.