We are Allwyn UK, part of the Allwyn Entertainment Group – a multi-national lottery operator with a market-leading presence in Austria, the Czech Republic, Greece, Cyprus and Italy. We have been officially awarded the Fourth Licence (10-year licence) to operate the National Lottery starting February 2024.
‍We’ve developed ground-breaking technologies, built player protection frameworks, and have a proven track record of making lotteries better. Our aim is to create one of the UK’s most inclusive organisations – where people can bring the best of themselves, to do their best work, every day, for the benefit of good causes.
Allwyn is an Equal Opportunity Employer which prides itself in being diverse and inclusive. We do not tolerate discrimination, harassment, or victimisation in the workplace. All employment decisions at Allwyn are based on the business needs, the job requirements, and the individual qualifications. Allwyn encourages applications from individuals regardless of age, disability (visible or hidden), sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
While the main contribution of the National Lottery to society is through the funds to good causes, at Allwyn we put our purpose and values at the heart of everything we do. Join us as we embark on a once-in-a-lifetime, largescale transformation journey to build a bigger, better, and safer National Lottery that delivers more money to good causes.

DEPARTMENT DESCRIPTION:

The Finance Operations team is made of the credit and collections team, Purchase to Pay team and the data and insight team.

• Retailer cash collections of c £40m per week
• The accurate and timely distribution of c 25k invoices per week
• Managing and monitoring credit exposure to minimise bad debt risk
• Ensure business adherence to the credit policy
• Ensuring all suppliers are paid accurately and in a timely fashion
• Ensure business adherence to the P2P policy
• Ensure all business expenses are paid to employees in a timely fashion and in line with policy
• Ensure retailer master data in up to date
• Ensure SAP entries are audited and validated

REQUIREMENTS

• Experience in purchase to pay operations.
• End to end knowledge of the P2P process and AP best practices.
• Full appreciation of the purchase order system and how it underpins control.
• Able to naturally lead the improvement of processes and controls.
• Able to forge strong relationships across the business.
• Excellent communication skills and confidence to provide constructive challenges where necessary
• Experience and knowledge of SAP.
• Ability to analyse and interpret data effectively.
• Advanced excel skills.
• Must be self-motivated and self-starting with ability to multi-task and effectively manage own workload.
• Strives for excellence and continuous improvement with high attention to detail.

ROLE PURPOSE:

• The Purchase to Pay Function is immensely important as it controls a significant amount of the company’s outbound payments.
• Reporting to the purchase to pay manager, responsible for supporting an efficient and controlled purchase to pay process.
• Responsible for the accounts payable operations of Allwyn entertainment Limited (AEL)
• Overseeing the safeguarding of the company’s cash
• Ensuring a robust control environment exists and driving continuous process improvements & efficiencies.

ROLE RESPONSIBILITIES:

• Assisting the Purchases to Pay team and their Day-to-day operations / projects
• Manage the end-to-end accounts payable process
• First point of contact for escalations internal and external and query resolution.
• Resolve price difference / receipting queries with buyers/procurement as necessary.
• Supervise the AP Shared Mailbox to ensure all emails are responded to appropriately.
• Workflow improvement and implementing changes to enhance AP efficiency and accuracy.
• Streamline processes to ensure successful 1st time match rates.
• Invoice processing -3-way matching. (as required).
• Managing all vendor related payments.
• Review and approve the weekly payment run.
• Responsible for the processing and clear down of DD/SO transactions.
• Observation of internal controls to ensure compliance.
• Supporting the company’s Travel and Expense Policy and Expense system (CONCUR) - Including reporting and Audit requirements.
• Production of the Accounts Payable teams KPI’s for AP Manager review.
• Ensuring the AP SLAs and targets are met.
• Supporting the AP month end close process and reporting requirements.
• Completion of AP Balance Sheet Reconciliations for Manager review and sign off.
• Review current procedures and recommend process improvements.
• Vendor account reconciliations.
• Supporting cost management and reporting.
• Key internal and external stakeholder relationships.