DR. BRONNER’S COMPANY CULTURE

Cool, kind, and capable employees are core to Dr. Bronner’s company culture! Our people are our greatest strength—strong and healthy relationships drive our success. Our workforce is impassioned, collaborative, engaged, and shares a commitment to diversity, inclusivity, and equity. Respect for differences in perspective and experience enriches our community with a sense of belonging. We seek to model a better, more just and caring world in how we show up for work, and how we show up for each other!
The Accounts Payable Specialist is responsible for timely and accurate entry of accounts payable transactions and setup and maintenance of vendor accounts in the Enterprise Resource Planning (ERP) system. Accounts payable transactions include the processing of vendor invoices, expense reports and similar expenses as authorized and approved. If that sounds like you, read on!

QUALIFICATIONS:

• Associate’s degree in Business or related field.
• At least 3 years’ experience in accounting related duties such as performing cash management, invoicing, billing, collections, inventory, or price change data entry.
• Intermediate knowledge of Microsoft Office Programs (Word, PowerPoint, Excel, Teams, and Outlook.)
• Experience inputting data into a business ERP system.
  Any combination of educational and work experience that would be equivalent to the stated minimum requirements would qualify for consideration of this position.
  Dr. Bronner’s is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, marital status, sex (including pregnancy, childbirth, reproductive health decisions, breastfeeding, or related conditions), veteran status, or other basis protected by law

The Accounts Payable Specialist is responsible for timely and accurate entry of accounts payable transactions and setup and maintenance of vendor accounts in the Enterprise Resource Planning (ERP) system. Accounts payable transactions include the processing of vendor invoices, expense reports and similar expenses as authorized and approved.

• Ensure invoice approvals are submitted by Authorized Purchasers of the company.
• Review vendor invoices for purchase order implications and update purchase orders when prepayments are processed, ensuring proper commenting on invoice entry.
• Distribute vendor invoices to appropriate departments and project managers for coding and payment approval.
• Review vendor profiles and invoices for tax implications, including sales and use tax, CA non-resident withholding and 1099 status.
• Support 1099 reporting to ensure the accuracy of 1099 reporting, including but not limited to reviewing a vendor’s tax status, tax related activity and reported totals
• Review vendor invoices for Expenditure Request Form (ERF) implications to ensure adherence to the company Purchasing Policy.
• Enter approved and coded vendor invoices to allow for prompt payment and purchase discounts to be taken and expenses to be recorded in the correct period.
• Accurately complete credit applications to secure credit terms from new vendors.
• Set up new vendors in the ERP system with proper review and documentation.
• Reconcile vendor accounts and communicate with vendor accounts receivable departments as needed.
• Maintain paperless invoice filing system, including supporting documentation.
• Maintain accurate and updated vendor documentation; perform confirmations for secure changes as needed.
• Support sensitive administrative functions such as mail runs and mail distribution.
• Complete expense report reviews ensuring proper documentation has been submitted and proper approval for said spending has been received.
• Reconciling expense statements to credit card platforms by cardholder, assessing the need for use or other tax accruals.
• Processing in ERP, AP automation tool(s), Expense report tool(s), and modifying process to ensure compliance with any system changes that occur.
• Actively identify and participate in process improvement initiatives to improve quality of data, minimize unnecessary expense, decrease risk, and improve internal controls.
• Adhere to all department and company policies, procedures, and internal controls.
• Communicate with the Director of Financial Operations regarding unusual vendor activity, inquiries on vendor invoices and/or vendor account status.
• Participate in special projects as assigned.
• Perform other related duties as assigned within the job scope.