Part-Time Administrative Assistant
Location: Qualicum Beach
Schedule: Part-time, including weekends (flexible hours)
About Us
We are a client-focused clinic specializing in shockwave therapy. Our team is dedicated to delivering a
welcoming, professional experience that supports each client’s comfort and care. Just as importantly,
we care deeply for our team. It is our priority to ensure that every team member enjoys coming to work
each day, feels heard, and has their needs supported.
Role Overview
We are seeking a friendly, organized, and reliable Administrative Assistant to support front-desk
operations and day-to-day administrative tasks. Training is provided; prior shockwave experience is not
required.

Key Responsibilities

• Greet and check in clients with a warm, professional manner
• Manage phone, email, and appointment scheduling
• Process client intake forms and maintain accurate records
• Handle payments and issue receipts
• Keep the reception area tidy and presentable
• Provide general administrative support as needed
• Prepare treatment rooms for therapists
• Assist with room turnover between clients
• Manage clinic laundry (sheets and hand towels)
• Clean equipment daily

Qualifications

• Strong communication and organizational skills
• Comfortable using computers and scheduling systems (training provided)
• Positive, professional, and dependable work style
• Self-motivated and proactive
• Enjoys being part of a team
• Previous administrative or customer service experience is an asset
• Experience using AI is an asset
• Availability to work weekends

Why Join Us

• Supportive, welcoming team environment
• On-the-job training and development
• Opportunity to contribute to a growing clinic that improves clients’ quality of life

How to Apply
Please email your résumé and a brief introduction to shockwavespecialists@gmail.com. We
appreciate all applications; only those selected for an interview will be contacted.
Job Type: Part-time
Pay: $25.00-$30.00 per hour
Expected hours: 10 – 15 per week
Work Location: In perso

• Greet and check in clients with a warm, professional manner
• Manage phone, email, and appointment scheduling
• Process client intake forms and maintain accurate records
• Handle payments and issue receipts
• Keep the reception area tidy and presentable
• Provide general administrative support as needed
• Prepare treatment rooms for therapists
• Assist with room turnover between clients
• Manage clinic laundry (sheets and hand towels)
• Clean equipment dail