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Administrative Assistant (Temporary) at FirstService Residential
Doral, FL 33178, USA - Full Time
Skills Needed
Computer Literacy
Specialization
Keeps track of insurance certificate requests.
Qualification
Trade Certificate
Administrative Assistant Apprentice at PETA
Portsmouth PO6, England, United Kingdom - Full Time
Skills Needed
Office Equipment, Crm Software, Office Administration, Confidentiality, Sensitive Information, It, Communication Skills, Excel, Management Skills, English, Powerpoint
Qualification
Graduate
Bookkeeper/Administrative Assistant at Design Smart Security Solutions
Saskatoon, SK S7P 0A4, Canada - Full Time
Skills Needed
Life Insurance, Disability Insurance, Flexible Schedule, Dental Care, English, Communication Skills, Journal Entries, Quickbooks
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Apprentice Administrative Assistant at Arnold Clark
Glasgow, Scotland, United Kingdom - Full Time
Skills Needed
English
Qualification
Graduate
Assistant Secretary/Administrative Assistant at York and Scarborough Teaching Hospitals NHS Foundation Trust
York YO31 8HE, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant (Faculty Assistant) at Western University
London, ON, Canada - Full Time
Skills Needed
Microsoft Office, Teamwork, Communication Skills, Computer Skills, Canvas, Lms, Professional Manner, Owl, Accountability, Service Orientation, Excel, Learning Management Systems, Outlook, Sensitivity, Materials, Powerpoint
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Senior Administrative Assistant / Administrative Assistant, Singapore (2-Ye at CapitaLand
East Singapore, , Singapore - Full Time
Skills Needed
Office Application, English, Interpersonal Skills
Specialization
Business
Qualification
Diploma
ADMINISTRATIVE ASSISTANT (III) (Education Program Administrative Assistant) at McMaster University
Hamilton, ON L8S 4S4, Canada - Full Time
Skills Needed
Office Administration
Specialization
Administration, Office Administration
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Senior Administrative Assistant (Administrative Support Assistant III) - Ca at Capital One
McLean, Virginia, USA - Full Time
Skills Needed
Ged, Google Suite, Excel, Powerpoint, Outlook
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Hr Administrative at Synergie Italia Spa
31100 Treviso, , Italy - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant/Receptionist at WebsterRogers LLP
Charleston, SC 29403, USA - Full Time
Skills Needed
Health Insurance, Flexible Schedule, Vision Insurance, Dental Insurance, Responsiveness, Life Insurance, Communication Skills, Microsoft Office
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Design Studio Administrative Assistant at Toll Brothers
Houston, TX 77064, USA - Full Time
Skills Needed
Excel, Microsoft Word, Addition
Qualification
Graduate
Administrative Assistant - Engineering at Marriott International Inc
Panamá, Provincia de Panamá, Panama - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant/Receptionist at Environmental 360 Solutions
Port Colborne, ON, Canada - Full Time
Skills Needed
Customer Service Skills, Customer Service, Time Management, Legislation
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Assistant/Receptionist at Engtec Consulting Inc
London, ON N5V 3P6, Canada - Full Time
Skills Needed
Life Insurance, Civil Engineering, Availability, Dental Care, Outlook, Communication Skills, Disability Insurance
Qualification
Graduate
Administrative Assistant (Part-Time ) at EquiSoft
Bogotá, Cundinamarca, Colombia - Full Time
Skills Needed
Customer Service, Color, Soft Skills, Diplomacy, Background Checks, Consideration, Team Spirit
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Receptionist/Administrative Assistant at Central Island Distributors
Nanaimo, BC V9X 1T5, Canada - Full Time
Skills Needed
Phones, Communication Skills, Management Skills, Filing, French, Microsoft Word, Excel, Outlook, Transportation, Customer Service Skills
Qualification
Diploma
Experience Required
Minimum 1 year(s)
ADMINISTRATIVE AND MARKETING ASSISTANT at Hyatt Regency Birmingham
Birmingham, England, United Kingdom - Full Time
Skills Needed
Databases, Filing, Addition, Collateral, Brochures, Groups, Dos
Qualification
Graduate
Teaching Lab Administrative Assistant at University of Bristol
Bristol BS8 1QU, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant/Receptionist at Fernandez Law office
Saint John, NB, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Diploma
Administrative Assistant (Temporary) at FirstService Residential
Doral, FL 33178, USA -
Full Time


Start Date

Immediate

Expiry Date

22 Jul, 25

Salary

21.0

Posted On

23 Apr, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Computer Literacy

Industry

Hospital/Health Care

Description

DESCRIPTION

Job Overview:
As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

Your Responsibilities:

  • Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires.
  • Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
  • Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
  • Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk.
  • Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
  • Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
  • Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
  • Sets up meetings for Board Approval process.
  • Keeps packages updated with new memos and policies as required.
  • Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
  • Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
  • Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
  • Follows safety procedures and maintains a safe work environment.
  • Other duties as required.

Skills & Qualifications:

  • Associates degree with concentration in business preferred, or equivalent combination of education and experience.
  • Three (3) to Five (5) plus years of related work experience.
  • Computer literacy: Intermediate proficiency in Microsoft Windows software.
  • Must possess strong administrative background.
  • Strong working knowledge of customer service principles and practices.
  • Excellent interpersonal, office management and communications skills.
  • Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Physical Requirements:

  • Physical demands include ability to lift up to 50 lbs.
  • Standing, sitting, walking and occasional climbing.
  • Required to work at a personal computer for extended periods of time.
  • Talking on the phone for extended periods of time.
  • Ability to detect auditory and/or visual emergency alarms.
  • Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
  • Driving when necessary.

Supervisory Responsibilities

  • No supervisory responsibilities

Additional Information

  • Schedule: Monday-Friday 8:30am – 5:00pm

What We Offer:
As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.
Compensation: $21.00 per hour
Disclaimer Statement
This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Responsibilities

Your Responsibilities:

  • Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires.
  • Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
  • Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
  • Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk.
  • Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
  • Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
  • Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
  • Sets up meetings for Board Approval process.
  • Keeps packages updated with new memos and policies as required.
  • Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
  • Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
  • Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
  • Follows safety procedures and maintains a safe work environment.
  • Other duties as required
Administrative Assistant (Temporary) at FirstService Residential
Doral, FL 33178, USA - Full Time
Skills Needed
Computer Literacy
Specialization
Keeps track of insurance certificate requests.
Qualification
Trade Certificate
Administrative Assistant Apprentice at PETA
Portsmouth PO6, England, United Kingdom - Full Time
Skills Needed
Office Equipment, Crm Software, Office Administration, Confidentiality, Sensitive Information, It, Communication Skills, Excel, Management Skills, English, Powerpoint
Qualification
Graduate
Bookkeeper/Administrative Assistant at Design Smart Security Solutions
Saskatoon, SK S7P 0A4, Canada - Full Time
Skills Needed
Life Insurance, Disability Insurance, Flexible Schedule, Dental Care, English, Communication Skills, Journal Entries, Quickbooks
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Apprentice Administrative Assistant at Arnold Clark
Glasgow, Scotland, United Kingdom - Full Time
Skills Needed
English
Qualification
Graduate
Assistant Secretary/Administrative Assistant at York and Scarborough Teaching Hospitals NHS Foundation Trust
York YO31 8HE, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant (Faculty Assistant) at Western University
London, ON, Canada - Full Time
Skills Needed
Microsoft Office, Teamwork, Communication Skills, Computer Skills, Canvas, Lms, Professional Manner, Owl, Accountability, Service Orientation, Excel, Learning Management Systems, Outlook, Sensitivity, Materials, Powerpoint
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Senior Administrative Assistant / Administrative Assistant, Singapore (2-Ye at CapitaLand
East Singapore, , Singapore - Full Time
Skills Needed
Office Application, English, Interpersonal Skills
Specialization
Business
Qualification
Diploma
ADMINISTRATIVE ASSISTANT (III) (Education Program Administrative Assistant) at McMaster University
Hamilton, ON L8S 4S4, Canada - Full Time
Skills Needed
Office Administration
Specialization
Administration, Office Administration
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Senior Administrative Assistant (Administrative Support Assistant III) - Ca at Capital One
McLean, Virginia, USA - Full Time
Skills Needed
Ged, Google Suite, Excel, Powerpoint, Outlook
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Hr Administrative at Synergie Italia Spa
31100 Treviso, , Italy - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant/Receptionist at WebsterRogers LLP
Charleston, SC 29403, USA - Full Time
Skills Needed
Health Insurance, Flexible Schedule, Vision Insurance, Dental Insurance, Responsiveness, Life Insurance, Communication Skills, Microsoft Office
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Design Studio Administrative Assistant at Toll Brothers
Houston, TX 77064, USA - Full Time
Skills Needed
Excel, Microsoft Word, Addition
Qualification
Graduate
Administrative Assistant - Engineering at Marriott International Inc
Panamá, Provincia de Panamá, Panama - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant/Receptionist at Environmental 360 Solutions
Port Colborne, ON, Canada - Full Time
Skills Needed
Customer Service Skills, Customer Service, Time Management, Legislation
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Assistant/Receptionist at Engtec Consulting Inc
London, ON N5V 3P6, Canada - Full Time
Skills Needed
Life Insurance, Civil Engineering, Availability, Dental Care, Outlook, Communication Skills, Disability Insurance
Qualification
Graduate
Administrative Assistant (Part-Time ) at EquiSoft
Bogotá, Cundinamarca, Colombia - Full Time
Skills Needed
Customer Service, Color, Soft Skills, Diplomacy, Background Checks, Consideration, Team Spirit
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Receptionist/Administrative Assistant at Central Island Distributors
Nanaimo, BC V9X 1T5, Canada - Full Time
Skills Needed
Phones, Communication Skills, Management Skills, Filing, French, Microsoft Word, Excel, Outlook, Transportation, Customer Service Skills
Qualification
Diploma
Experience Required
Minimum 1 year(s)
ADMINISTRATIVE AND MARKETING ASSISTANT at Hyatt Regency Birmingham
Birmingham, England, United Kingdom - Full Time
Skills Needed
Databases, Filing, Addition, Collateral, Brochures, Groups, Dos
Qualification
Graduate
Teaching Lab Administrative Assistant at University of Bristol
Bristol BS8 1QU, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant/Receptionist at Fernandez Law office
Saint John, NB, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Diploma
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