About Western Heritage
Western Heritage (WH) is a locally owned and operated firm based in Saskatoon, Saskatchewan. Incorporated in the Province of Saskatchewan in 1990, WH is also extra-provincially registered in British Columbia, Alberta, Manitoba, and Ontario. We are a recognized leader in heritage and geomatics services across Canada and internationally. Our team offers deep expertise in archaeology (both historic and pre-contact), Geographic Information Systems (GIS), UAV surveys, Near-Surface Geophysics (NSG), geoarchaeology, and predictive modeling. WH provides professional services primarily to the oil and gas, mining, environmental, and government sectors across Saskatchewan and Alberta.
Position Summary
The Administrative Assistant will be responsible for supporting WH’s office operations and project teams by providing proactive administrative and clerical support. The successful candidate will help ensure smooth day-to-day workflows through efficient scheduling, document preparation, records management, basic financial administration, and professional customer service for internal stakeholders and clients.
Key Duties and Responsibilities
· Provide front-desk reception and act as the first point of contact for calls, emails, and visitors.
· Coordinate calendars, schedule meetings, and arrange travel and accommodations for staff.
· Prepare, format, and proofread correspondence, reports, proposals, and presentations.
· Maintain electronic and physical filing systems; manage document control and versioning.
· Process invoices, purchase orders, and expense reports; support basic A/P and A/R tracking.
· Order and maintain office supplies and equipment; liaise with vendors and service providers.
· Support onboarding/offboarding activities and maintain employee records and training logs.
· Assist with project administration, meeting minutes, action item tracking, and deadline follow-up.
· Handle mail and courier logistics; support event planning and internal communications.
Qualifications and Requirements
· Diploma or degree in Office Administration, Business Administration, or a related discipline; a post-secondary certificate in administration is preferred.
· Minimum of 3–5 years of administrative experience in a professional office environment.
· Minimum of 1–2 years of experience with calendar management, travel coordination, and meeting logistics.
· Strong understanding of office procedures, records management, and document control.
· Proficiency with Microsoft 365 and/or Google Workspace; strong Excel/Sheets, Word/Docs, and PowerPoint/Slides skills.
· Experience with basic accounting or ERP/CRM tools (e.g., QuickBooks, NetSuite, Salesforce) is an asset.
· Excellent communication, documentation, and interpersonal skills with strong attention to detail.
· Ability to work both independently and collaboratively in a fast-paced, team-oriented environment; strong organizational and time management skills to manage multiple priorities and meet deadlines.
· Canadian work authorization is required.
Compensation and Benefits
· Wages: $21.00–$31.00/hour, based on experience and qualifications
· Benefits Package Includes:
o Extended health and dental care
Job Type: Full-time
Pay: $21.00-$31.00 per hour

Benefits:

• Dental care
• Extended health care
• Life insurance

Work Location: In perso

Please refer the Job description for details