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Administrative Assistant IV - Bronx at ADAPT Community Network

New York, New York, United States - Full Time

Skills Needed
Office Management, Supervision, Calendar Management, Microsoft Office Suite, Record Keeping, Payroll Support, Customer Service, Communication, Problem Solving, Timekeeping, Data Entry, Administrative Support, Confidentiality, Workflow Coordination

Specialization
Candidates must have a High School Diploma or GED and 3–5 years of progressively responsible administrative experience. Proficiency in Microsoft Office and strong organizational and supervisory skills are required.

Experience Required
Minimum 2 year(s)

Operations Administrative Assistant at FENCE OUTLET PORT RICHEY LLC

Alexandria Place, Florida, United States - Full Time

Skills Needed
Administrative Support, Permit Processing, Customer Service, Data Entry, Database Maintenance, Scheduling, Communication, Organizational Skills, Attention To Detail, Microsoft Office, Problem Solving, Time Management, Analytical Skills, Multitasking, Interpersonal Skills, Documentation

Specialization
Candidates must have a High School Diploma or GED and 1-3 years of relevant experience, preferably in a manufacturing or production environment. Proficiency in Microsoft Office and the ability to learn specialized sales software are required, along with a valid driver's license.

Administrative Assistant - Part Time at Precision Tune Auto Care

Ashburn, Virginia, United States - Full Time

Skills Needed
Bookkeeping, Microsoft Excel, Data Entry, Accounting Software, Accounts Payable, Accounts Receivable, Filing, Record Retention, Communication, Organizational Skills, Multitasking, Attention To Detail, Invoicing, Reconciliations

Specialization
Candidates should have at least one year of corporate accounting or bookkeeping experience and proficiency in Microsoft Excel. Strong data entry, organizational, and communication skills are required for this role.

Administrative Assistant/Front Desk at ALPHA AESTHETICS PARTNERS OPCO LLC

Gahanna, Ohio, United States - Full Time

Skills Needed
Customer Service, Multitasking, Communication, Listening, Organizational Skills, Problem Solving, Computer Skills, Team Leadership, Mentoring, Scheduling, Phone Etiquette, Detail Oriented

Specialization
Candidates should possess at least one year of customer service experience and strong organizational and communication skills. The role requires the ability to work in a fast-paced environment and the flexibility to work one Saturday per month.

Front Desk Administrative Assistant at Everstand

Baltimore, Maryland, United States - Full Time

Skills Needed
Administrative Support, Data Entry, Recordkeeping, Communication, Organization, Attention To Detail, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Customer Service, Time Management, Problem Solving, Empathy, Teamwork, Safety Procedures, Confidentiality

Specialization
Candidates must be high school graduates with a minimum of one year of office experience. The role requires strong organizational skills and the ability to manage multiple projects and deadlines.

Front Desk/Administrative Assistant at AssistRx

Orlando, Florida, United States - Full Time

Skills Needed
Microsoft Office, Organizational Skills, Problem Solving Skills, Interpersonal Skills, Communication Skills, Flexibility, Time Management, Attention To Detail, Customer Service, Clerical Duties, Meeting Coordination, Inventory Management, Safety Awareness, Team Player, Judgment, Bilingual

Specialization
Candidates must have an Associate's degree or equivalent experience, with at least 2 years in an administrative role. Proficiency in Microsoft Office and strong organizational skills are required.

Experience Required
Minimum 2 year(s)

Administrative Assistant - Part Time at PleasureLand RV Center

Ramsey, Minnesota, United States - Full Time

Skills Needed
Customer Service, Office Administration, Multi Tasking, Self Motivated, Organized, Positive Attitude, Professionalism

Specialization
A minimum of one year of office administrative support experience is strongly preferred. Candidates should possess strong customer service skills, computer skills, and a professional demeanor.

Administrative Assistant (Bilingual) at Ruoff Mortgage

Vincennes, Indiana, United States - Full Time

Skills Needed
Bilingual, Administrative Support, Customer Service, Filing Systems, Microsoft Office, Social Media Management, Communication, Time Management, Confidentiality, Proofreading, Marketing Support, Data Entry, Organization, Problem Solving, Attention To Detail, Interpersonal Skills

Specialization
Candidates must have a high school diploma or equivalent and at least one year of related experience. Fluency in both English and Spanish is required, along with proficiency in Microsoft Office products.

Administrative Assistant (Bilingual) at Ruoff Mortgage

Elkhart, Indiana, United States - Full Time

Skills Needed
Bilingual, Administrative Support, Customer Service, Filing Systems, Communication, Microsoft Office, Social Media Management, Marketing Support, Proofreading, Time Management, Confidentiality, Organization, Data Entry, Clerical Duties, Problem Solving

Contractor, Administrative Assistant at Lila Sciences, Inc.

Cambridge, Massachusetts, United States - Full Time

Skills Needed
Scheduling, Travel Arrangements, Administrative Support, Expense Tracking, Invoice Processing, Office Management, Vendor Coordination, Facility Maintenance, Material Preparation, Conflict Resolution, File Maintenance, Onboarding Support, Liaison, Event Logistics, Microsoft Office Suite, Communication

Specialization
Candidates need at least one year of experience in an administrative or executive support role, proficiency in Microsoft Office Suite, and strong organizational skills to juggle competing priorities. Essential qualities include the ability to remain calm under stress, excellent communication, sound judgment, high discretion, and comfort working independently or in a team.

E-Commerce Administrative Assistant at Activate Talent

, , Ecuador - Full Time

Skills Needed
E Commerce, Data Entry, Attention To Detail, Organizational Skills, Time Management, Digital Tools, Spreadsheets, Order Processing, Product Management, Inventory Management, Communication Skills, Quality Assurance, Promotional Updates, Documentation, Collaboration, Remote Work

Specialization
Candidates should have previous experience in an administrative or e-commerce support role, with exceptional attention to detail and proficiency in digital tools. Strong organizational skills and the ability to manage routine tasks efficiently are also essential.

Administrative Assistant - Full-Time at ABA Centers of America

Lower Merion Township, Pennsylvania, United States - Full Time

Skills Needed
Office Management, Facilities Management, Client Reception, Scheduling, Clerical Functions, Communication, Administrative Support, Data Entry, Document Preparation, Mail Distribution

Specialization
Candidates must possess a high school diploma and have 2-5 years of experience in administrative office functions. Additionally, a valid driver's license, reliable transportation, and proof of auto insurance are required.

Experience Required
Minimum 2 year(s)

Administrative Assistant INT – 6707 at Coast Guard Exchange

, Alaska, United States - Full Time

Skills Needed
Administrative Support, Microsoft Office, Customer Service, Calendar Management, Correspondence Management, Project Management, Cash Handling, Retail Sales, Safety Compliance, Data Entry, Communication, Record Keeping, Scheduling, Confidentiality

Specialization
Candidates must have at least one year of clerical support experience and proficiency in Microsoft Office. An Associate's Degree in retail or business administration is preferred but not required.

Administrative Assistant, Recreation at City of Cambridge MA

Cambridge, Massachusetts, United States - Full Time

Skills Needed
Administrative Support, Fiscal Tracking, Data Collection, Payroll Processing, Communication, Organizational Skills, Attention To Detail, Purchasing Processes, Customer Service, Event Coordination, Record Keeping, Interpersonal Skills, Time Management, Office Operations, Collaboration

Specialization
Candidates must have at least 3 years of experience in an athletic or office setting and possess strong organizational and communication skills. The role requires the ability to work in various settings, including office, aquatic, and outdoor environments, and the capacity to lift at least 30 lbs.

Experience Required
Minimum 2 year(s)

E-Commerce Administrative Assistant at Activate Talent

, , Argentina - Full Time

Skills Needed
E Commerce, Data Entry, Attention To Detail, Organizational Skills, Time Management, Digital Tools, Spreadsheets, Order Processing, Inventory Management, Product Uploads, Quality Assurance, Communication Skills, Promotional Updates, Pricing Adjustments, Documentation, Collaboration

Maintenance Administrative Assistant at Belstra Group Farms LLC

De Motte, Indiana, United States - Full Time

Skills Needed
Microsoft Office, Inventory Management, Work Order Creation, Preventative Maintenance, Dot Driver File Maintenance, Record Keeping, Telephone Etiquette, Active Listening, Time Management, Self Motivation, Attention To Detail, Communication Skills, Data Entry, Vendor Scheduling

Specialization
Candidates must possess a High School Diploma or G.E.D. and proficiency in Microsoft Office programs. Strong organizational, communication, and time management skills are required, with prior experience in maintenance or mechanic shops considered a plus.

Administrative Assistant (part-time) at Everest Recovery Centers LLC

South Portland, Maine, United States - Full Time

Skills Needed
Reception, Customer Service, Scheduling, Data Entry, Office Administration, Communication Skills, Inventory Management, Patient Confidentiality, Payment Processing, Computer Literacy, Organizational Skills, Adaptability, Decision Making

Specialization
Candidates must have a High School Diploma or GED and 1-2 years of experience in a busy office environment. Strong communication, organizational, and computer skills are required to work effectively without direct supervision.

Engineering Administrative Assistant at Trilon Group

Miami, Florida, United States - Full Time

Skills Needed
Detail Oriented, Critical Thinking, Communication Skills, Team Player, Deadline Oriented, Administrative Support, Grant Processing, Financial Administration, Spreadsheet Management, Client Interaction, Document Management, Event Coordination, Computer Skills, Writing Skills, Verbal Skills, Time Management

Specialization
Candidates should have a high school diploma or equivalent and at least 5 years of experience in a related field, with an associate degree preferred. Strong computer skills and effective communication abilities are essential for this role.

Experience Required
Minimum 5 year(s)

Entry Level Administrative Assistant at Aston Carter

Lake Forest, California, United States - Full Time

Skills Needed
Customer Service, Coordination, Service Estimates, Job Quotations, Work Order Tracking, Microsoft Crm, Erp Platforms, Reporting, Navision, Administration, Clerical Tasks, Order Processing, Scheduling, Microsoft Dynamics, Project Coordination, Schedule Planning

Specialization
Candidates need knowledge of ERP or CRM systems, particularly Navision, and at least one year of experience in administration, clerical tasks, or customer support. Proficiency in Microsoft Office is essential, along with experience in order processing and scheduling.

Administrative Assistant Hospitality at Cherokee Nation Businesses

Tunica, Mississippi, United States - Full Time

Skills Needed
Administrative Support, Clerical Support, Guest Service, Hotel Operations, Food & Beverage, Policies, Practices, Procedures

Specialization
The job does not specify any particular requirements or qualifications. However, it implies a need for skills in administrative and clerical support within the hospitality sector.

Administrative Assistant IV - Bronx at ADAPT Community Network

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jul, 26

Salary

18.98

Posted On

03 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office management, Supervision, Calendar management, Microsoft Office Suite, Record-keeping, Payroll support, Customer service, Communication, Problem-solving, Timekeeping, Data entry, Administrative support, Confidentiality, Workflow coordination

Industry

Non-profit Organization Management

Description

Description We are currently seeking an Administrative Assistant to join us at our Bronx Clinic that supports adults with developmental disabilities. This is a Monday-Friday, 9am-4:30pm full-time opportunity. Bilingual, Spanish-speaking would be a plus, but not required! Why Join ADAPT? It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. With caring and great resources at hand, we know what it takes to help people live fuller, happier, healthier lives. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities. For your next career move, apply with us at ADAPT Community Network! Wherever you work among our many locations around New York City, ADAPT offers paid training, competitive benefits, and we foster a team culture of learning, support, collaboration and career growth. SUMMARY Under the direction of program leadership, the Administrative Assistant IV serves as an administrative professional and “office manager” for departmental operations. This role provides high-level administrative support to the Program Director and leadership team, ensures smooth day-to-day office operations, and supervises other administrative assistants within the department, if applicable. The Administrative Assistant IV is responsible for coordinating workflows, overseeing clerical processes, and ensuring efficiency, accuracy, and excellent customer service in support of ADAPT’s mission. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties and responsibilities of the Administrative Assistant IV will include, but are not limited to, the following: Provides supervision, coaching, and mentoring to administrative assistants, if applicable. Oversees general office operations, including scheduling, supplies, recordkeeping, and facilities-related administrative tasks. Provides high-level administrative support to the Program Director and leadership team, including calendar management, meeting preparation, and correspondence. Greets and assists visitors, staff, families, and persons supported with professionalism, respect, and confidentiality. Answers and screens calls, emails, and inquiries; ensures timely and accurate responses or referrals. Coordinates and tracks staff attendance, leave requests, and timekeeping records; verifies accuracy for payroll submission. Maintains and organizes departmental filing systems, ensuring records are accurate, accessible, and compliant with organizational requirements. Oversees the preparation and submission of purchase requisitions, monitors delivery of supplies and equipment, and reconciles packing slips/invoices with Purchasing. Manages petty cash and reimbursement processes, maintaining accurate records and ensuring accountability. Coordinates and assists with department communications, including preparing reports, memos, and presentations. Supports the organization of meetings, trainings, and events; prepares materials, arranges logistics, and ensures effective execution. Provides orientation and on-the-job training for new administrative staff to ensure consistency in office procedures and standards. Collaborates with other administrative assistants and departments on cross-functional assignments. Ensures compliance with modern office procedures, organizational policies, and confidentiality standards. Performs other related duties and special projects, as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. High School Diploma or GED required; some college or secretarial/administrative coursework preferred. Minimum of 3–5 years of progressively responsible administrative experience; prior supervisory experience strongly preferred. Strong knowledge of modern office practices, business correspondence, and record-keeping systems. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with virtual collaboration tools (e.g., Zoom, Teams). Excellent organizational skills with the ability to manage multiple priorities and deadlines. Strong interpersonal and communication skills, both written and verbal. Ability to handle sensitive information with the highest level of discretion and confidentiality. Strong problem-solving skills and ability to work independently with minimal supervision. Commitment to modeling ADAPT’s values of inclusion, respect, and collaboration. COMPENSATION: $18.98/hour + Industry-Leading Benefits for all full-time employees. At ADAPT, we value diversity, equity, inclusion, accessibility, and belonging. We strive to ensure that our employees are comfortable bringing their whole, authentic self to work and that the people we support can also be their authentic selves. We value diverse backgrounds, opinions, ideas, and ways of thinking. We aim to build an inclusive and diverse workforce that is empowered and supported with leaders who create diverse and inclusive teams. We continuously seek opportunities for the organization to foster a more positive, respected, united, and collaborative culture. ADAPT Community Network is proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels.

Responsibilities

The Administrative Assistant IV manages daily office operations, including scheduling, record-keeping, and facility-related tasks. They also provide high-level support to the Program Director and supervise other administrative staff to ensure efficient departmental workflows.

Administrative Assistant IV - Bronx at ADAPT Community Network

New York, New York, United States - Full Time

Experience Required
Minimum 2 year(s)

Operations Administrative Assistant at FENCE OUTLET PORT RICHEY LLC

Alexandria Place, Florida, United States - Full Time

Administrative Assistant - Part Time at Precision Tune Auto Care

Ashburn, Virginia, United States - Full Time

Administrative Assistant/Front Desk at ALPHA AESTHETICS PARTNERS OPCO LLC

Gahanna, Ohio, United States - Full Time

Front Desk Administrative Assistant at Everstand

Baltimore, Maryland, United States - Full Time

Front Desk/Administrative Assistant at AssistRx

Orlando, Florida, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant - Part Time at PleasureLand RV Center

Ramsey, Minnesota, United States - Full Time

Skills Needed
Customer Service, Office Administration, Multi Tasking, Self Motivated, Organized, Positive Attitude, Professionalism

Administrative Assistant (Bilingual) at Ruoff Mortgage

Vincennes, Indiana, United States - Full Time

Administrative Assistant (Bilingual) at Ruoff Mortgage

Elkhart, Indiana, United States - Full Time

Contractor, Administrative Assistant at Lila Sciences, Inc.

Cambridge, Massachusetts, United States - Full Time

E-Commerce Administrative Assistant at Activate Talent

, , Ecuador - Full Time

Administrative Assistant - Full-Time at ABA Centers of America

Lower Merion Township, Pennsylvania, United States - Full Time

Skills Needed
Office Management, Facilities Management, Client Reception, Scheduling, Clerical Functions, Communication, Administrative Support, Data Entry, Document Preparation, Mail Distribution

Experience Required
Minimum 2 year(s)

Administrative Assistant INT – 6707 at Coast Guard Exchange

, Alaska, United States - Full Time

Administrative Assistant, Recreation at City of Cambridge MA

Cambridge, Massachusetts, United States - Full Time

Experience Required
Minimum 2 year(s)

E-Commerce Administrative Assistant at Activate Talent

, , Argentina - Full Time

Maintenance Administrative Assistant at Belstra Group Farms LLC

De Motte, Indiana, United States - Full Time

Administrative Assistant (part-time) at Everest Recovery Centers LLC

South Portland, Maine, United States - Full Time

Engineering Administrative Assistant at Trilon Group

Miami, Florida, United States - Full Time

Experience Required
Minimum 5 year(s)

Entry Level Administrative Assistant at Aston Carter

Lake Forest, California, United States - Full Time

Administrative Assistant Hospitality at Cherokee Nation Businesses

Tunica, Mississippi, United States - Full Time

Skills Needed
Administrative Support, Clerical Support, Guest Service, Hotel Operations, Food & Beverage, Policies, Practices, Procedures

Specialization
The job does not specify any particular requirements or qualifications. However, it implies a need for skills in administrative and clerical support within the hospitality sector.