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Administrative Assistant Jobs overseas

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Office Administrative at Hazen and Sawyer
San Francisco, California, United States - Full Time
Skills Needed
Office Administration, Executive Support, Reception, Calendar Management, Event Coordination, Document Formatting, Microsoft Office Suite, Adobe Acrobat, Pdf Editing, Vendor Management, Communication, Organization, Multitasking, Problem Solving, Onboarding Support, Invoicing Support
Specialization
Requires a minimum of five years of experience in a professional administrative or executive assistant role, preferably within the engineering or professional services industry. Proficiency in Microsoft Office is required, with a preference for experience in tools like Procore, SharePoint, and Deltek Vantagepoint.
Experience Required
Minimum 5 year(s)
Administrative Intern at SGS
Randfontein, Gauteng, South Africa - Full Time
Skills Needed
Data Entry, Microsoft Office, Outlook, Word, Excel, Powerpoint, Data Analysis, Research, Attention To Detail, Organizational Skills, Communication, Filing, Document Management, Reporting, Customer Liaison
Specialization
Candidates must hold a Grade 12 certificate and a National Diploma or Degree in Business Administration. Applicants must be South African citizens between 18 and 33 years old with exceptional computer literacy and no criminal record.
Administrative Intern at Pinyon
Poughkeepsie, New York, United States - Full Time
Skills Needed
Attention To Detail, Organizational Skills, Time Management, Independent Work, Analytical Skills, Problem Solving, Communication, Microsoft Office Suite, Data Entry, Spreadsheets, Document Management
Specialization
Candidates must possess strong attention to detail, excellent organizational and time management skills, and the ability to work independently in a remote setting. Proficiency in Microsoft Office Suite, data entry, and document management is also required.
Administrative Intern at Southern Landscape Group Inc
Evington, Virginia, United States - Full Time
Skills Needed
Administrative Support, Data Entry, Customer Service, Microsoft Office, Google Workspace, Bookkeeping, Invoicing, Communication, Organization, Multitasking, Record Keeping, Vendor Management, Onboarding, Project Coordination
Specialization
Candidates should be currently enrolled in or recently graduated from a program in Business Administration, Office Management, Communications, or a related field. Proficiency in Microsoft Office or Google Workspace and strong organizational and communication skills are required.
Administrative Intern at UnityPoint Health
Des Moines, Iowa, United States - Full Time
Skills Needed
Document Management, Scheduling, Correspondence, Meeting Coordination, Minute Taking, Report Preparation, Process Improvement, Quality Control, Communication, Project Management, Liaison, Healthcare Administration
Specialization
Candidates must be currently enrolled in a healthcare leadership-related degree program at an accredited college. Preference is given to those scheduled to complete their final year of study within 12 months of the internship.
Administrative Intern at Community Memorial Healthcare
San Buenaventura (Ventura), California, United States - Full Time
Skills Needed
Microsoft Excel, Microsoft Word, Microsoft Powerpoint, Administrative Support, Office Procedures
Specialization
Applicants must be a current student or recent graduate at the junior level or above. Proficiency in Microsoft Office Suite is preferred.
ADMINISTRATIVE.INTERN at Nabors Drilling Limited
Muscat, Muscat Governorate, Oman - Full Time
Skills Needed
Engineering Calculations, Computer Modeling, Technical Writing, Plan Review, Data Analysis, Powerpoint, Drawing Interpretation, Training Coordination, Record Keeping, Basic Engineering Principles
Specialization
Candidates must be currently pursuing a Bachelor's degree in Engineering. Knowledge of basic engineering principles, mathematics, mechanics, and the ability to interpret technical drawings is required.
Administrative Fellow at NYU Langone Health
Mineola, New York, United States - Full Time
Skills Needed
Healthcare Administration, Hospital Operations, Regulatory Compliance, Budgeting, Program Development, Communication, Leadership, Management, Strategic Planning, Data Analysis
Specialization
Candidates must hold a Master's degree in Healthcare Administration or an equivalent graduate program. Strong communication skills are required to interact effectively across all levels of the organization.
Fellow Administrative at Tenet Healthcare Corporation
Glendale, Arizona, United States - Full Time
Skills Needed
Analytical Skills, Problem Solving, Critical Thinking, Data Collection, Data Synthesis, Data Analysis, Healthcare Administration, Project Management
Specialization
Candidates must hold a bachelor's degree in Business, Healthcare Administration, or a related field. Applicants must also be currently enrolled in a post-baccalaureate program.
Administrative Intern at International Potato Center - CGIAR
Lima, Lima, Peru - Full Time
Skills Needed
Organizational Skills, Communication Skills, Guest Service Principles, Microsoft Office, Google Workspace, Multicultural Collaboration, Attention To Detail, English Proficiency, Spanish Proficiency
Specialization
Candidates should be current students in their 9th or 10th semester or recent graduates in Business Administration, Tourism, Hospitality Management, or a related field. Proficiency in Microsoft Office/Google Workspace and fluency in English and Spanish are preferred.
Administrative Support at Nexus at Geneva
St. Matthews, Kentucky, United States - Full Time
Skills Needed
Administrative Support, Attention To Detail, Multi Tasking, Phone Handling, Document Scanning, Accounts Payable Support, Purchase Order Processing, Troubleshooting, Dispatch Support, Warehouse Support
Specialization
Candidates must be team players with strong attention to detail and the ability to adapt to changing departmental needs. Must be punctual and capable of following directions while providing respectful feedback.
Administrative Asst II at University of Redlands
Redlands, California, United States - Full Time
Skills Needed
Administrative Support, Customer Service, Microsoft Office Suite, Record Retention, Budget Management, Financial Aid Processing, Confidentiality, Interpersonal Communication, Organization, Detail Orientation, Time Management, Data Entry
Specialization
Requires a high school diploma plus two years of related coursework and three years of administrative experience. Must be proficient in Microsoft Office and possess strong communication skills to interact with a diverse population.
Experience Required
Minimum 2 year(s)
Administrative Manager at Youth Advocate Programs, Inc.
Baltimore, Maryland, United States - Full Time
Skills Needed
Office Administration, Payroll Processing, Records Management, Microsoft Office Suite, Time Management, Verbal Communication, Written Communication, Multitasking, Organization, Billing Knowledge, Spanish Bilingualism
Specialization
A high school diploma or GED is required, while an associate degree is preferred. Candidates must have proven administrative experience, proficiency in Microsoft Office, and a valid driver's license with reliable transportation.
Experience Required
Minimum 2 year(s)
Administrative Clerk 1 at RJW Logistics Group
Channahon, Illinois, United States - Full Time
Skills Needed
Scheduling, Data Entry, Customer Service, Word Processing, Spreadsheets, Typing (40 Wpm), Logistics Coordination, Administrative Support, Phone Assertiveness, Document Indexing, Communication, Problem Solving
Specialization
Requires 1-2 years of clerical experience and basic knowledge of transportation or logistics. A high school diploma or GED is preferred, along with a typing speed of at least 40 wpm.
Administrative Manager at Founders 3 Management Company
Jacksonville, Florida, United States - Full Time
Skills Needed
Customer Service, Office Administration, Accounts Receivable, Event Planning, Social Media Promotion, Microsoft Office Suite, Hospitality Management, Crm, Financial Auditing, Reporting, Concierge Management, Leasing
Specialization
Candidates should have a background in hospitality management with a 'white glove' approach to customer service and proficiency in Microsoft Office. Prior experience in office administration, A/R, and social media promotion is required, with boating experience preferred.
Experience Required
Minimum 2 year(s)
Administrative Support at HX5, LLC
Warner Robins, Georgia, United States - Full Time
Skills Needed
Calendar Management, Document Editing, Records Management, Travel Coordination, Data Entry, Administrative Support, Briefing Preparation, Reporting
Specialization
Requires a high school diploma or GED with at least ten years of relative experience, including five years of DoD experience. Must be a US citizen or permanent resident capable of obtaining a Secret clearance.
Experience Required
Minimum 10 year(s)
Administrative Support at Swan
Port Louis, Port Louis, Mauritius - Full Time
Skills Needed
Document Handling, Electronic Archiving, Filing, Mail Processing, Franking Machine Operation, Teamwork, Communication Skills, Interpersonal Skills, Ms Office Tools
Specialization
Candidates must hold a Higher School Certificate or equivalent and possess at least two years of administrative experience. Proficiency in MS Office tools and strong communication skills are required to meet deadlines in a team environment.
Experience Required
Minimum 2 year(s)
Administrative Manager at Caritas Family Solutions
Effingham, Illinois, United States - Full Time
Skills Needed
Administrative Management, Onboarding, Candidate Selection, Paycom, Interoffice Communication, Data Collection, Personnel Management, Excel, Outlook, Powerpoint, Word, Database Management, Scheduling, Technology Support, Liaison
Specialization
Candidates must possess at least an associate degree or 60 hours of college credit. A minimum of two years of experience in a fast-paced, multi-department office environment is required.
Experience Required
Minimum 2 year(s)
Administrative Analyst at UCSF
San Francisco, California, United States - Full Time
Skills Needed
Human Resources Management, Payroll Processing, Personnel Actions, Financial Analysis, Budget Management, Microsoft Office Suite, Confidentiality, Employee Orientation, Problem Solving, Customer Service, Written Communication, Oral Presentation, Short Term Planning, Records Maintenance, Security Database Management, Critical Thinking
Specialization
Requires a Bachelor's degree in Business or a related field and at least 3 years of HR, personnel, or accounts payable experience. Candidates must possess strong interpersonal skills and proficiency in University-specific computer applications and Microsoft Office.
Experience Required
Minimum 2 year(s)
Administrative Officer at Sopra Steria
Brussels, Brussels-Capital, Belgium - Full Time
Skills Needed
Client Management, Problem Solving, Communication, Teamwork, Financial Administration, Microsoft Office, Customer Service, Proactivity, Accuracy, Analysis
Specialization
A bachelor's degree or relevant equivalent is required, along with 0 to 3 years of relevant experience. Proficiency in Dutch and French is required, with English being desirable.
Office Administrative at Hazen and Sawyer
San Francisco, California, United States -
Full Time

Start Date

Immediate

Expiry Date

13 Aug, 26

Salary

78000.0

Posted On

15 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Office Administration, Executive Support, Reception, Calendar Management, Event Coordination, Document Formatting, Microsoft Office Suite, Adobe Acrobat, PDF Editing, Vendor Management, Communication, Organization, Multitasking, Problem Solving, Onboarding Support, Invoicing Support

Industry

Environmental Services

Description
Hazen & Sawyer is seeking an Administrator based in our San Francisco, CA office with occasional travel and support to our Concord and Sacramento offices. We are seeking a proactive and enthusiastic administrative professional with a positive attitude, who excels in communication, is detail-orientated, technologically proficient, teachable, and thrives in a team environment. Hazen and Sawyer is seeking an Administrator based in our San Francisco, CA office, with occasional travel to and support for our Concord and Sacramento offices. We are looking for a proactive and enthusiastic administrative professional with a positive attitude who excels in communication, is detail-oriented, technologically proficient, teachable, and thrives in a team environment. Why Hazen and Sawyer: * Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water." * Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management. * We foster a work environment low on bureaucracy and high in creativity. * We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed. * We currently have over 2,400 employees in 90+ offices throughout the United States, Latin America, Canada, and the UK. Note: This is a full-time, in-office position. Responsibilities: * Reception and Office Support * Welcome guests and clients and manage incoming calls to the main office line. * Handle incoming and outgoing mail, shipping, and delivery tracking. * Maintain office supply and kitchen inventory, coordinate ordering and invoicing, and manage vendor relationships. * Maintain a professional, organized, and well-functioning office environment and common areas. * Coordinate with building maintenance, janitorial, and security services as needed. * Executive and Administrative Support * Provide administrative support to the Regional Management Team. * Coordinate schedules, meetings, and appointments. * Assist with expense reports and related administrative tasks. * Develop polished materials for meetings, proposals, presentations, and leadership events. * Maintain organized electronic and physical filing systems. * Scheduling and Event Coordination * Plan and coordinate office activities, meetings, and events, including catering and logistics support. * Support in-person meetings by reserving rooms, preparing agendas and materials, coordinating food orders, and setting up/breaking down meeting spaces. * Manage office calendars and meeting invitations. * Some events may require occasional after-hours or weekend support. * Team and Operational Support * Format, edit, and finalize reports, proposals, presentations, and technical documents using Microsoft Office Suite. * Perform PDF editing, merging, bookmarking, and document management tasks to support high-quality deliverables. * Assist field staff with construction administration support, including meeting preparation, agendas, minutes, and online systems. * Provide onboarding and offboarding HR support, including workspace setup for new employees. * Support Project Managers with preparation, submittal, and tracking of monthly client invoices. * Learn and utilize internal systems and software, including Procore, e-Builder, Oracle Unifier, SharePoint, and Deltek Vantagepoint. * Provide additional administrative and operational support as needed. * Qualifications * Minimum of five years of experience in an administrative, executive assistant, or similar professional support role. * Experience in a professional services environment preferred; engineering industry experience is a plus. * Associate or bachelor’s degree preferred but not required. * Excellent written and verbal communication skills with the ability to interact professionally with staff, clients, and vendors. * Strong organizational and multitasking abilities with the ability to manage multiple priorities and deadlines. * Strong attention to detail, initiative, and problem-solving skills. * Ability to work independently and collaboratively in a fast-paced environment. * Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. * Experience with Adobe Acrobat, Bluebeam, Procore, SharePoint, and Deltek Vantagepoint is preferred but not required. * Ability to quickly learn new systems and software. * Ability to travel occasionally to the Sacramento and Concord offices. What We Offer: * Comprehensive health benefits (medical, dental, vision, and prescription plans) * Pre-tax flexible spending plans for medical, dependent care, and transportation * Short and long-term disability, and employer paid life insurance * Paid holidays, floating holidays, and paid time off (PTO) * Employer-contributed 401(k) plan and additional financial planning support * Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships * Starting pay range for this position depends on skills, experience, education and geographical location #li-fulltime
Responsibilities
Provide comprehensive administrative and executive support, including reception, office management, and scheduling for the Regional Management Team. Handle document production, event coordination, and operational support for project managers and field staff.
Office Administrative at Hazen and Sawyer
San Francisco, California, United States - Full Time
Skills Needed
Office Administration, Executive Support, Reception, Calendar Management, Event Coordination, Document Formatting, Microsoft Office Suite, Adobe Acrobat, Pdf Editing, Vendor Management, Communication, Organization, Multitasking, Problem Solving, Onboarding Support, Invoicing Support
Specialization
Requires a minimum of five years of experience in a professional administrative or executive assistant role, preferably within the engineering or professional services industry. Proficiency in Microsoft Office is required, with a preference for experience in tools like Procore, SharePoint, and Deltek Vantagepoint.
Experience Required
Minimum 5 year(s)
Administrative Intern at SGS
Randfontein, Gauteng, South Africa - Full Time
Skills Needed
Data Entry, Microsoft Office, Outlook, Word, Excel, Powerpoint, Data Analysis, Research, Attention To Detail, Organizational Skills, Communication, Filing, Document Management, Reporting, Customer Liaison
Specialization
Candidates must hold a Grade 12 certificate and a National Diploma or Degree in Business Administration. Applicants must be South African citizens between 18 and 33 years old with exceptional computer literacy and no criminal record.
Administrative Intern at Pinyon
Poughkeepsie, New York, United States - Full Time
Skills Needed
Attention To Detail, Organizational Skills, Time Management, Independent Work, Analytical Skills, Problem Solving, Communication, Microsoft Office Suite, Data Entry, Spreadsheets, Document Management
Specialization
Candidates must possess strong attention to detail, excellent organizational and time management skills, and the ability to work independently in a remote setting. Proficiency in Microsoft Office Suite, data entry, and document management is also required.
Administrative Intern at Southern Landscape Group Inc
Evington, Virginia, United States - Full Time
Skills Needed
Administrative Support, Data Entry, Customer Service, Microsoft Office, Google Workspace, Bookkeeping, Invoicing, Communication, Organization, Multitasking, Record Keeping, Vendor Management, Onboarding, Project Coordination
Specialization
Candidates should be currently enrolled in or recently graduated from a program in Business Administration, Office Management, Communications, or a related field. Proficiency in Microsoft Office or Google Workspace and strong organizational and communication skills are required.
Administrative Intern at UnityPoint Health
Des Moines, Iowa, United States - Full Time
Skills Needed
Document Management, Scheduling, Correspondence, Meeting Coordination, Minute Taking, Report Preparation, Process Improvement, Quality Control, Communication, Project Management, Liaison, Healthcare Administration
Specialization
Candidates must be currently enrolled in a healthcare leadership-related degree program at an accredited college. Preference is given to those scheduled to complete their final year of study within 12 months of the internship.
Administrative Intern at Community Memorial Healthcare
San Buenaventura (Ventura), California, United States - Full Time
Skills Needed
Microsoft Excel, Microsoft Word, Microsoft Powerpoint, Administrative Support, Office Procedures
Specialization
Applicants must be a current student or recent graduate at the junior level or above. Proficiency in Microsoft Office Suite is preferred.
ADMINISTRATIVE.INTERN at Nabors Drilling Limited
Muscat, Muscat Governorate, Oman - Full Time
Skills Needed
Engineering Calculations, Computer Modeling, Technical Writing, Plan Review, Data Analysis, Powerpoint, Drawing Interpretation, Training Coordination, Record Keeping, Basic Engineering Principles
Specialization
Candidates must be currently pursuing a Bachelor's degree in Engineering. Knowledge of basic engineering principles, mathematics, mechanics, and the ability to interpret technical drawings is required.
Administrative Fellow at NYU Langone Health
Mineola, New York, United States - Full Time
Skills Needed
Healthcare Administration, Hospital Operations, Regulatory Compliance, Budgeting, Program Development, Communication, Leadership, Management, Strategic Planning, Data Analysis
Specialization
Candidates must hold a Master's degree in Healthcare Administration or an equivalent graduate program. Strong communication skills are required to interact effectively across all levels of the organization.
Fellow Administrative at Tenet Healthcare Corporation
Glendale, Arizona, United States - Full Time
Skills Needed
Analytical Skills, Problem Solving, Critical Thinking, Data Collection, Data Synthesis, Data Analysis, Healthcare Administration, Project Management
Specialization
Candidates must hold a bachelor's degree in Business, Healthcare Administration, or a related field. Applicants must also be currently enrolled in a post-baccalaureate program.
Administrative Intern at International Potato Center - CGIAR
Lima, Lima, Peru - Full Time
Skills Needed
Organizational Skills, Communication Skills, Guest Service Principles, Microsoft Office, Google Workspace, Multicultural Collaboration, Attention To Detail, English Proficiency, Spanish Proficiency
Specialization
Candidates should be current students in their 9th or 10th semester or recent graduates in Business Administration, Tourism, Hospitality Management, or a related field. Proficiency in Microsoft Office/Google Workspace and fluency in English and Spanish are preferred.
Administrative Support at Nexus at Geneva
St. Matthews, Kentucky, United States - Full Time
Skills Needed
Administrative Support, Attention To Detail, Multi Tasking, Phone Handling, Document Scanning, Accounts Payable Support, Purchase Order Processing, Troubleshooting, Dispatch Support, Warehouse Support
Specialization
Candidates must be team players with strong attention to detail and the ability to adapt to changing departmental needs. Must be punctual and capable of following directions while providing respectful feedback.
Administrative Asst II at University of Redlands
Redlands, California, United States - Full Time
Skills Needed
Administrative Support, Customer Service, Microsoft Office Suite, Record Retention, Budget Management, Financial Aid Processing, Confidentiality, Interpersonal Communication, Organization, Detail Orientation, Time Management, Data Entry
Specialization
Requires a high school diploma plus two years of related coursework and three years of administrative experience. Must be proficient in Microsoft Office and possess strong communication skills to interact with a diverse population.
Experience Required
Minimum 2 year(s)
Administrative Manager at Youth Advocate Programs, Inc.
Baltimore, Maryland, United States - Full Time
Skills Needed
Office Administration, Payroll Processing, Records Management, Microsoft Office Suite, Time Management, Verbal Communication, Written Communication, Multitasking, Organization, Billing Knowledge, Spanish Bilingualism
Specialization
A high school diploma or GED is required, while an associate degree is preferred. Candidates must have proven administrative experience, proficiency in Microsoft Office, and a valid driver's license with reliable transportation.
Experience Required
Minimum 2 year(s)
Administrative Clerk 1 at RJW Logistics Group
Channahon, Illinois, United States - Full Time
Skills Needed
Scheduling, Data Entry, Customer Service, Word Processing, Spreadsheets, Typing (40 Wpm), Logistics Coordination, Administrative Support, Phone Assertiveness, Document Indexing, Communication, Problem Solving
Specialization
Requires 1-2 years of clerical experience and basic knowledge of transportation or logistics. A high school diploma or GED is preferred, along with a typing speed of at least 40 wpm.
Administrative Manager at Founders 3 Management Company
Jacksonville, Florida, United States - Full Time
Skills Needed
Customer Service, Office Administration, Accounts Receivable, Event Planning, Social Media Promotion, Microsoft Office Suite, Hospitality Management, Crm, Financial Auditing, Reporting, Concierge Management, Leasing
Specialization
Candidates should have a background in hospitality management with a 'white glove' approach to customer service and proficiency in Microsoft Office. Prior experience in office administration, A/R, and social media promotion is required, with boating experience preferred.
Experience Required
Minimum 2 year(s)
Administrative Support at HX5, LLC
Warner Robins, Georgia, United States - Full Time
Skills Needed
Calendar Management, Document Editing, Records Management, Travel Coordination, Data Entry, Administrative Support, Briefing Preparation, Reporting
Specialization
Requires a high school diploma or GED with at least ten years of relative experience, including five years of DoD experience. Must be a US citizen or permanent resident capable of obtaining a Secret clearance.
Experience Required
Minimum 10 year(s)
Administrative Support at Swan
Port Louis, Port Louis, Mauritius - Full Time
Skills Needed
Document Handling, Electronic Archiving, Filing, Mail Processing, Franking Machine Operation, Teamwork, Communication Skills, Interpersonal Skills, Ms Office Tools
Specialization
Candidates must hold a Higher School Certificate or equivalent and possess at least two years of administrative experience. Proficiency in MS Office tools and strong communication skills are required to meet deadlines in a team environment.
Experience Required
Minimum 2 year(s)
Administrative Manager at Caritas Family Solutions
Effingham, Illinois, United States - Full Time
Skills Needed
Administrative Management, Onboarding, Candidate Selection, Paycom, Interoffice Communication, Data Collection, Personnel Management, Excel, Outlook, Powerpoint, Word, Database Management, Scheduling, Technology Support, Liaison
Specialization
Candidates must possess at least an associate degree or 60 hours of college credit. A minimum of two years of experience in a fast-paced, multi-department office environment is required.
Experience Required
Minimum 2 year(s)
Administrative Analyst at UCSF
San Francisco, California, United States - Full Time
Skills Needed
Human Resources Management, Payroll Processing, Personnel Actions, Financial Analysis, Budget Management, Microsoft Office Suite, Confidentiality, Employee Orientation, Problem Solving, Customer Service, Written Communication, Oral Presentation, Short Term Planning, Records Maintenance, Security Database Management, Critical Thinking
Specialization
Requires a Bachelor's degree in Business or a related field and at least 3 years of HR, personnel, or accounts payable experience. Candidates must possess strong interpersonal skills and proficiency in University-specific computer applications and Microsoft Office.
Experience Required
Minimum 2 year(s)
Administrative Officer at Sopra Steria
Brussels, Brussels-Capital, Belgium - Full Time
Skills Needed
Client Management, Problem Solving, Communication, Teamwork, Financial Administration, Microsoft Office, Customer Service, Proactivity, Accuracy, Analysis
Specialization
A bachelor's degree or relevant equivalent is required, along with 0 to 3 years of relevant experience. Proficiency in Dutch and French is required, with English being desirable.