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Administrative Assistant at Jewish Community Center
Creve Coeur, Missouri, United States - Full Time
Skills Needed
Customer Service, Communication Skills, Organization, Data Entry, Record Keeping, Ehr Database Management, Microsoft Office Suite, Accounts Payable, Accounts Receivable, Teamwork, Adaptability, Initiative, Detail Oriented, Office Equipment, Event Coordination, Grant Proposals
Specialization
A high school diploma is required, with a preference for a college degree. Prior customer service experience and strong communication skills are essential, along with proficiency in Microsoft Office and experience in accounts payable/receivable.
Administrative Assistant at UnityPoint Health
Cedar Rapids, Iowa, United States - Full Time
Skills Needed
Administrative Tasks, Clerical Tasks, Software Applications, Communication, Critical Thinking, Microsoft Office, Typing, Team Collaboration
Specialization
Candidates should have an associate degree in business, health administration, or a related field, or equivalent experience. Proficiency in Microsoft Office applications and a typing speed of 50 wpm are also required.
Administrative Assistant at Aston Carter
Bedford, Texas, United States - Full Time
Skills Needed
Administrative Assistance, Project Support, Office Support, Administrative Support, Administrative Clerical, Microsoft Excel, Data Entry
Specialization
A high school diploma or GED is required, with an associate degree preferred. Strong communication skills and familiarity with work management systems are essential.
Administrative Assistant at RunRemote
Makati, Metro Manila, Philippines - Full Time
Skills Needed
Organisational Skills, Attention To Detail, Data Entry, Communication Skills, Excel, Office 365, Hr Support, Client Service, Digital Tools, Task Tracking
Specialization
Candidates should have 2-3 years of administrative or operational support experience with strong organisational skills. Proficiency in Office 365 and excellent attention to detail are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at DOCS Health
, Minnesota, United States - Full Time
Skills Needed
Dental Office Experience, Administrative Experience, Customer Service, Communication Skills, Microsoft Office Proficiency, Fast Paced Environment Adaptability, Event Setup, Event Maintenance, Paperwork Differentiation, Military Experience
Specialization
Candidates should have dental office or administrative experience and be proficient with Microsoft Office. Reliable transportation and weekend availability are also required.
Administrative Assistant at Corsica River Mental Health Services Inc
Centreville, Maryland, United States - Full Time
Skills Needed
Communication, Scheduling, Insurance Verification, Collaboration, Document Scanning, Client Records Maintenance, Multi Tasking, Client Service, Learning, Positive Energy
Specialization
Candidates should have prior experience in an office setting and a high school diploma or equivalent. A professional demeanor, reliability, and a strong work ethic are essential for this role.
Administrative Assistant at Freeport West
Salt Lake City, Utah, United States - Full Time
Skills Needed
Administrative Duties, Communication Skills, Detail Oriented, Confidentiality, Ms Word, Excel, Power Point, Adobe Acrobat Reader, Adobe Photoshop, Adobe Illustrator, Interpersonal Skills, Judgement, Travel Coordination, Document Management, Event Organization, Expense Reporting
Specialization
Candidates should have a Bachelor’s Degree or equivalent experience and a minimum of 3 years supporting C-Level Executives. Excellent communication skills and proficiency in various software applications are essential.
Experience Required
Minimum 2 year(s)
ADMINISTRATIVE ASSISTANT at BETHANNA
Upper Southampton Township, Pennsylvania, United States - Full Time
Skills Needed
Clerical Duties, Typing, Copying, Faxing, Mailing, Data Entry, Binti System, Communication, Organization, Time Management
Specialization
Applicants need to hold a minimum of a high school diploma or equivalent education and experience. Secretarial or clerical experience is required.
Administrative Assistant at Griffith University
Gold Coast City, Queensland, Australia - Full Time
Skills Needed
Administrative Support, Reception Duties, Organisational Skills, Time Management, Committee Support, Interpersonal Skills, Communication Skills, Customer Focused Approach
Specialization
Candidates should have a diploma or certificate level qualification with relevant experience. Key skills include front desk management, high-level administrative support, and strong organizational abilities.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Mint Cannabis
Mesa, Arizona, United States - Full Time
Skills Needed
Administrative Support, Document Control, Scheduling, Meeting Coordination, Confidentiality, Research, Organizational Skills, Communication Skills, Microsoft Office, Google Workspace, Attention To Detail, Task Prioritization, Teamwork, Professional Discretion, Proactive Mindset
Specialization
Candidates should have 1-2 years of administrative support experience and be proficient in managing confidential files. Strong organizational and communication skills, along with proficiency in Microsoft Office and Google Workspace, are essential.
Administrative Assistant at Mint Cannabis
Scottsdale, Arizona, United States - Full Time
Skills Needed
Administrative Support, Document Control, Scheduling, Meeting Coordination, Confidentiality, Research, Organizational Skills, Communication Skills, Microsoft Office, Google Workspace, Attention To Detail, Proactive Mindset, Teamwork, Time Management, Travel Arrangements, Internal Audits
Specialization
Candidates should have 1-2 years of administrative support experience and be proficient in Microsoft Office and Google Workspace. A high school diploma is required, with a preference for a 4-year college degree.
Administrative Assistant at University of North Florida Alumni Association
Jacksonville, Florida, United States - Full Time
Skills Needed
Typing, Microsoft Excel, Microsoft Word, Microsoft Outlook, Organizational Skills, Detail Oriented, Multi Tasking, Communication, Customer Service, Scheduling, File Management, Report Preparation, Travel Arrangements, Confidentiality, Problem Solving, Supervision
Specialization
Candidates should possess a bachelor's degree or a high school diploma with 4+ years of relevant experience. Proficiency in Microsoft Office and strong organizational skills are essential, along with the ability to manage multiple tasks effectively.
Experience Required
Minimum 2 year(s)
Administrative Assistant at CALDWELL COUNTY HOSPITAL INC
Princeton, Kentucky, United States - Full Time
Skills Needed
Administrative Support, Scheduling, Communication, Confidentiality, Problem Solving, Time Management, Meeting Coordination, Customer Service, Record Keeping, Team Collaboration, Flexibility, Attention To Detail, Professionalism, Discretion, Contract Management
Specialization
A high school diploma is required, with a preference for an associate degree or higher. Candidates should have 1-2 years of administrative assistant experience, with 3+ years preferred.
Administrative Assistant at Meta House
Milwaukee, Wisconsin, United States - Full Time
Skills Needed
Typing Ability, Data Entry, Verbal Communication, Written Communication, Organizational Skills, Microsoft Office Suite, Customer Service, Attention To Detail, Time Management, Multi Cultural Interaction, Confidential Information Handling, Training Content Creation
Specialization
Candidates must have strong typing and data entry skills with high accuracy, excellent communication abilities, and proficiency in Microsoft Office. They should also demonstrate organizational skills and the ability to interact professionally with clients.
Administrative Assistant at Corgan
New York, New York, United States - Full Time
Skills Needed
Organizational Skills, Communication Skills, Attention To Detail, Multi Tasking, Ms Office, Powerpoint, Excel
Specialization
Candidates should have a Bachelor’s or Associate degree and 5 years of experience or an equivalent combination of education and experience. Strong organizational and communication skills, along with proficiency in MS Office, are required.
Experience Required
Minimum 5 year(s)
Administrative Assistant at Rod and Tubing Services LLC
, Texas, United States - Full Time
Skills Needed
Detail Oriented, Organizational Skills, Oilfield Experience, Data Management, Inventory Management, Confidentiality, Customer Service, Problem Solving, Financial Management, Attention To Detail, Ethical Conduct, Performance Management, Communication Skills, Team Collaboration, Document Management, Time Management
Specialization
Candidates must have a high school diploma or GED and two to three years of relevant experience, preferably in the oilfield or energy industry. Proficiency in Microsoft Word, Excel, and Outlook is required, along with strong attention to detail and organizational skills.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Union Maritime
Athens, Attica, Greece - Full Time
Skills Needed
Organizational Skills, Communication Skills, Multitasking Skills, Service Oriented Approach, Microsoft Office Suite, Google Workspace, Attention To Detail, Professional Demeanor, Discretion, Reliability, Basic Financial Tasks, Event Planning, Travel Arrangements, Digital Content Coordination, Property Management, Marketing Coordination
Specialization
Candidates should have a Bachelor’s degree in a relevant field and at least 2 years of experience in an administrative role, preferably in real estate or professional services. Excellent communication skills in Greek and English, along with strong organizational abilities, are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Wellpath
Roseville, California, United States - Full Time
Skills Needed
Administrative Support, Clerical Skills, Scheduling, Communication, Microsoft Office, Record Keeping, Office Operations, Confidentiality, Typing, Filing, Mail Distribution, Expense Reporting, Coordination, Customer Service, Team Collaboration, Problem Solving
Specialization
A high school diploma or equivalent is required, with additional college-level courses preferred. Candidates should have at least one year of clerical experience and be proficient with Microsoft Office.
Administrative Assistant at NBCUniversal
New York, New York, United States - Full Time
Skills Needed
Microsoft Word, Excel, Powerpoint, Adobe, Dropbox, Outlook, Organizational Skills, Communication Skills, Attention To Detail, Interpersonal Skills, Document Organization, Administrative Support, Travel Coordination, Expense Management, Confidentiality, Flexibility
Specialization
Candidates should have proficiency in Microsoft Office and a college degree or equivalent work experience. A demonstrated interest in the media industry or legal field is preferred.
Administrative Assistant at CNSCares
Grand Junction, Colorado, United States - Full Time
Skills Needed
Administrative Support, Customer Service, Record Keeping, Data Entry, Inventory Management, Mail Distribution, Office Organization, Project Coordination, Communication, Detail Oriented, Punctuality, Team Collaboration, Workflow Improvement, Professionalism, Time Management
Specialization
A high school diploma and at least one year of administrative experience are required. Preferred qualifications include two years of administrative experience within healthcare.
Administrative Assistant at Jewish Community Center
Creve Coeur, Missouri, United States -
Full Time


Start Date

Immediate

Expiry Date

06 Mar, 26

Salary

0.0

Posted On

06 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Customer Service, Communication Skills, Organization, Data Entry, Record Keeping, EHR Database Management, Microsoft Office Suite, Accounts Payable, Accounts Receivable, Teamwork, Adaptability, Initiative, Detail Oriented, Office Equipment, Event Coordination, Grant Proposals

Industry

Primary and Secondary Education

Description
Description Summary: The Jewish Community Center St. Louis is seeking a highly organized and friendly Administrative Assistant to join our Adult Day at the J team. The Administrative Assistant provides administrative support to the ADJ leadership and supports the ADJ team with the execution of daily operations for our programs. This key role is responsible for ensuring a welcoming environment for program participants, their families & caregivers, visitors, and other J employees, while maintaining efficient and professional flow of information and communications for the department. Responsibilities: · Provide exemplary customer service to both internal and external customers. Answer customer inquiries about Adult Day program and services, and the Jewish Community Center. · Greet and assist all visitors, participants, families, and guests who enter the facility with courtesy and professionalism. · Prepare and deliver timely and professional communications, written and verbal. · Answer incoming calls and voicemails to the department promptly: log all calls and voicemails, delegate calls to appropriate team members, escalate calls as necessary, etc. · In charge of participant record keeping and files (both paper and electronic) upon enrollment; ensure all paperwork is completed and updated annually or sooner per regulation requirements. · Coordinate participant discharge processing internally and across departments at the J. · Responsible for EHR database management, including timely data processing, collection, entry, and reporting. · Track and record participant admissions, discharges, and attendance statistics daily in accordance with state, federal, insurance, and agency guidelines. · Monitor daily transportation needs, prepare driver rosters, and other reports as requested. · Maintain and update office records, contact lists, and filing systems (both physical and digital). · Input and retrieve data using office software and tools (e.g., spreadsheets, databases, etc.). · Prepare and distribute internal and external monthly reports. · Track volunteer hours and submit monthly. · Provide administrative, accounts payable, and accounts receivable support. · Prepare and process departmental billing in accordance with Accounting Department and funder guidelines (Medicaid, CACFP, VA, DMH, insurance companies, private pay, scholarship, rentals, etc.) · Prepare monthly receipts and expense reports for approval and submission. Prepare deposits as needed following accounting protocol. · Support the ADJ leadership team with scheduling of appointments, meeting planning and room reservation, preparation of and reconciliation of bills, management of items requiring review/signature, taking and compiling of meeting minutes, etc. · Assist in organizing and coordinating both internal and external meetings, conferences, and events. Prepare meeting rooms, arrange for refreshments, and ensure all necessary materials are available. · Compile and complete online purchase orders; track and manage supply subscriptions. · Manage office supply inventory and coordinate maintenance, servicing and orders with external departments. · Assist with preparation of grant proposals and audits as necessary. · Assist with the planning, coordinating and execution of staff development and training events. · Manage all incoming and outgoing mailings, packages and courier services. · Provide direct support to participants, both onsite and during community outings, when necessary for program implementation. · Undertake, lead or facilitate special projects as assigned. · Perform other duties as assigned. Requirements Qualifications: · High School Diploma/GED required; College Degree is preferred. · Prior customer service experience in a fast-paced environment is required. · Excellent oral and written communication skills with strong phone and customer service skills are required. · Strongly preferred qualities include positive demeanor, teamwork mentality, adaptability, takes initiative, and highly dependable. · Prior accounts receivable or accounts payable experience is strongly preferred. · Must be able to multitask, manage changing priorities, detail oriented, and be very organized. · Demonstrated skill in use of Microsoft Office Suite (Word, Excel, PowerPoint, Access, and Outlook), cloud-based services, Google Suite, etc. · Demonstrated capability to learn and achieve proficiency in use of new software and online systems as required for state funding contracts. · Prior experience using Medicaid based billing systems preferred. · Prior experience working in service settings for people with Alzheimer’s/Dementia and/or Intellectual/Developmental disabilities preferred. · Able to use common office equipment (multi-line phone, fax/copier/scanner/printer, etc.) · Must have visual and auditory acuity to understand written and verbal materials and instructions, as well as all necessary job functions. · Able to bend and lift objects weighing up to 40 pounds, work seated at a desk, move throughout the buildings, sit stand and walk for extended periods. Position requires registration and no findings status on MO Family Care Safety Registry which must be maintained for continued employment. Position requires HEP A vaccination, PPD testing, annual PPD testing thereafter for continued employment.
Responsibilities
The Administrative Assistant provides administrative support to the Adult Day at the J leadership and assists with daily operations for programs. This role includes customer service, record keeping, data management, and coordination of meetings and events.
Administrative Assistant at Jewish Community Center
Creve Coeur, Missouri, United States - Full Time
Skills Needed
Customer Service, Communication Skills, Organization, Data Entry, Record Keeping, Ehr Database Management, Microsoft Office Suite, Accounts Payable, Accounts Receivable, Teamwork, Adaptability, Initiative, Detail Oriented, Office Equipment, Event Coordination, Grant Proposals
Specialization
A high school diploma is required, with a preference for a college degree. Prior customer service experience and strong communication skills are essential, along with proficiency in Microsoft Office and experience in accounts payable/receivable.
Administrative Assistant at UnityPoint Health
Cedar Rapids, Iowa, United States - Full Time
Skills Needed
Administrative Tasks, Clerical Tasks, Software Applications, Communication, Critical Thinking, Microsoft Office, Typing, Team Collaboration
Specialization
Candidates should have an associate degree in business, health administration, or a related field, or equivalent experience. Proficiency in Microsoft Office applications and a typing speed of 50 wpm are also required.
Administrative Assistant at Aston Carter
Bedford, Texas, United States - Full Time
Skills Needed
Administrative Assistance, Project Support, Office Support, Administrative Support, Administrative Clerical, Microsoft Excel, Data Entry
Specialization
A high school diploma or GED is required, with an associate degree preferred. Strong communication skills and familiarity with work management systems are essential.
Administrative Assistant at RunRemote
Makati, Metro Manila, Philippines - Full Time
Skills Needed
Organisational Skills, Attention To Detail, Data Entry, Communication Skills, Excel, Office 365, Hr Support, Client Service, Digital Tools, Task Tracking
Specialization
Candidates should have 2-3 years of administrative or operational support experience with strong organisational skills. Proficiency in Office 365 and excellent attention to detail are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at DOCS Health
, Minnesota, United States - Full Time
Skills Needed
Dental Office Experience, Administrative Experience, Customer Service, Communication Skills, Microsoft Office Proficiency, Fast Paced Environment Adaptability, Event Setup, Event Maintenance, Paperwork Differentiation, Military Experience
Specialization
Candidates should have dental office or administrative experience and be proficient with Microsoft Office. Reliable transportation and weekend availability are also required.
Administrative Assistant at Corsica River Mental Health Services Inc
Centreville, Maryland, United States - Full Time
Skills Needed
Communication, Scheduling, Insurance Verification, Collaboration, Document Scanning, Client Records Maintenance, Multi Tasking, Client Service, Learning, Positive Energy
Specialization
Candidates should have prior experience in an office setting and a high school diploma or equivalent. A professional demeanor, reliability, and a strong work ethic are essential for this role.
Administrative Assistant at Freeport West
Salt Lake City, Utah, United States - Full Time
Skills Needed
Administrative Duties, Communication Skills, Detail Oriented, Confidentiality, Ms Word, Excel, Power Point, Adobe Acrobat Reader, Adobe Photoshop, Adobe Illustrator, Interpersonal Skills, Judgement, Travel Coordination, Document Management, Event Organization, Expense Reporting
Specialization
Candidates should have a Bachelor’s Degree or equivalent experience and a minimum of 3 years supporting C-Level Executives. Excellent communication skills and proficiency in various software applications are essential.
Experience Required
Minimum 2 year(s)
ADMINISTRATIVE ASSISTANT at BETHANNA
Upper Southampton Township, Pennsylvania, United States - Full Time
Skills Needed
Clerical Duties, Typing, Copying, Faxing, Mailing, Data Entry, Binti System, Communication, Organization, Time Management
Specialization
Applicants need to hold a minimum of a high school diploma or equivalent education and experience. Secretarial or clerical experience is required.
Administrative Assistant at Griffith University
Gold Coast City, Queensland, Australia - Full Time
Skills Needed
Administrative Support, Reception Duties, Organisational Skills, Time Management, Committee Support, Interpersonal Skills, Communication Skills, Customer Focused Approach
Specialization
Candidates should have a diploma or certificate level qualification with relevant experience. Key skills include front desk management, high-level administrative support, and strong organizational abilities.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Mint Cannabis
Mesa, Arizona, United States - Full Time
Skills Needed
Administrative Support, Document Control, Scheduling, Meeting Coordination, Confidentiality, Research, Organizational Skills, Communication Skills, Microsoft Office, Google Workspace, Attention To Detail, Task Prioritization, Teamwork, Professional Discretion, Proactive Mindset
Specialization
Candidates should have 1-2 years of administrative support experience and be proficient in managing confidential files. Strong organizational and communication skills, along with proficiency in Microsoft Office and Google Workspace, are essential.
Administrative Assistant at Mint Cannabis
Scottsdale, Arizona, United States - Full Time
Skills Needed
Administrative Support, Document Control, Scheduling, Meeting Coordination, Confidentiality, Research, Organizational Skills, Communication Skills, Microsoft Office, Google Workspace, Attention To Detail, Proactive Mindset, Teamwork, Time Management, Travel Arrangements, Internal Audits
Specialization
Candidates should have 1-2 years of administrative support experience and be proficient in Microsoft Office and Google Workspace. A high school diploma is required, with a preference for a 4-year college degree.
Administrative Assistant at University of North Florida Alumni Association
Jacksonville, Florida, United States - Full Time
Skills Needed
Typing, Microsoft Excel, Microsoft Word, Microsoft Outlook, Organizational Skills, Detail Oriented, Multi Tasking, Communication, Customer Service, Scheduling, File Management, Report Preparation, Travel Arrangements, Confidentiality, Problem Solving, Supervision
Specialization
Candidates should possess a bachelor's degree or a high school diploma with 4+ years of relevant experience. Proficiency in Microsoft Office and strong organizational skills are essential, along with the ability to manage multiple tasks effectively.
Experience Required
Minimum 2 year(s)
Administrative Assistant at CALDWELL COUNTY HOSPITAL INC
Princeton, Kentucky, United States - Full Time
Skills Needed
Administrative Support, Scheduling, Communication, Confidentiality, Problem Solving, Time Management, Meeting Coordination, Customer Service, Record Keeping, Team Collaboration, Flexibility, Attention To Detail, Professionalism, Discretion, Contract Management
Specialization
A high school diploma is required, with a preference for an associate degree or higher. Candidates should have 1-2 years of administrative assistant experience, with 3+ years preferred.
Administrative Assistant at Meta House
Milwaukee, Wisconsin, United States - Full Time
Skills Needed
Typing Ability, Data Entry, Verbal Communication, Written Communication, Organizational Skills, Microsoft Office Suite, Customer Service, Attention To Detail, Time Management, Multi Cultural Interaction, Confidential Information Handling, Training Content Creation
Specialization
Candidates must have strong typing and data entry skills with high accuracy, excellent communication abilities, and proficiency in Microsoft Office. They should also demonstrate organizational skills and the ability to interact professionally with clients.
Administrative Assistant at Corgan
New York, New York, United States - Full Time
Skills Needed
Organizational Skills, Communication Skills, Attention To Detail, Multi Tasking, Ms Office, Powerpoint, Excel
Specialization
Candidates should have a Bachelor’s or Associate degree and 5 years of experience or an equivalent combination of education and experience. Strong organizational and communication skills, along with proficiency in MS Office, are required.
Experience Required
Minimum 5 year(s)
Administrative Assistant at Rod and Tubing Services LLC
, Texas, United States - Full Time
Skills Needed
Detail Oriented, Organizational Skills, Oilfield Experience, Data Management, Inventory Management, Confidentiality, Customer Service, Problem Solving, Financial Management, Attention To Detail, Ethical Conduct, Performance Management, Communication Skills, Team Collaboration, Document Management, Time Management
Specialization
Candidates must have a high school diploma or GED and two to three years of relevant experience, preferably in the oilfield or energy industry. Proficiency in Microsoft Word, Excel, and Outlook is required, along with strong attention to detail and organizational skills.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Union Maritime
Athens, Attica, Greece - Full Time
Skills Needed
Organizational Skills, Communication Skills, Multitasking Skills, Service Oriented Approach, Microsoft Office Suite, Google Workspace, Attention To Detail, Professional Demeanor, Discretion, Reliability, Basic Financial Tasks, Event Planning, Travel Arrangements, Digital Content Coordination, Property Management, Marketing Coordination
Specialization
Candidates should have a Bachelor’s degree in a relevant field and at least 2 years of experience in an administrative role, preferably in real estate or professional services. Excellent communication skills in Greek and English, along with strong organizational abilities, are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Wellpath
Roseville, California, United States - Full Time
Skills Needed
Administrative Support, Clerical Skills, Scheduling, Communication, Microsoft Office, Record Keeping, Office Operations, Confidentiality, Typing, Filing, Mail Distribution, Expense Reporting, Coordination, Customer Service, Team Collaboration, Problem Solving
Specialization
A high school diploma or equivalent is required, with additional college-level courses preferred. Candidates should have at least one year of clerical experience and be proficient with Microsoft Office.
Administrative Assistant at NBCUniversal
New York, New York, United States - Full Time
Skills Needed
Microsoft Word, Excel, Powerpoint, Adobe, Dropbox, Outlook, Organizational Skills, Communication Skills, Attention To Detail, Interpersonal Skills, Document Organization, Administrative Support, Travel Coordination, Expense Management, Confidentiality, Flexibility
Specialization
Candidates should have proficiency in Microsoft Office and a college degree or equivalent work experience. A demonstrated interest in the media industry or legal field is preferred.
Administrative Assistant at CNSCares
Grand Junction, Colorado, United States - Full Time
Skills Needed
Administrative Support, Customer Service, Record Keeping, Data Entry, Inventory Management, Mail Distribution, Office Organization, Project Coordination, Communication, Detail Oriented, Punctuality, Team Collaboration, Workflow Improvement, Professionalism, Time Management
Specialization
A high school diploma and at least one year of administrative experience are required. Preferred qualifications include two years of administrative experience within healthcare.
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