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Executive Assistant Jobs overseas

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Executive Assistant at Databricks Canada ULC
Mountain View, California, United States - Full Time
Skills Needed
Calendar Management, Attention To Detail, Organization, Process Abilities, Teamwork, Relationship Management, Oral Communication, Written Communication, Gmail, Google Calendar, Strategic Initiatives, Event Management, Stakeholder Management, Time Management, Fast Paced Environment, High Growth Company
Specialization
Candidates should have a minimum of 7 years of executive administrative experience, preferably in a global software organization. Strong calendaring skills and the ability to work in a fast-paced environment are essential.
Experience Required
Minimum 10 year(s)
Executive Assistant at Okta
Chicago, Illinois, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Travel Logistics, Meeting Coordination, Project Oversight, Communication Skills, Confidentiality, Adaptability, Teamwork, Time Management, Detail Orientation, Proactive Thinking, Problem Solving, Scheduling, Event Coordination, Documentation
Specialization
Candidates should have over 5 years of experience supporting senior-level executives, preferably more than one. Strong skills in logistics management, proactive ownership, and excellent communication are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Okta
Washington, District of Columbia, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Project Management, Confidentiality, Time Management, Communication, Organizational Skills, Analytical Skills, Microsoft Office Suite, Google Workspace, Presentation Support, Team Collaboration, Problem Solving, Flexibility, Attention To Detail, Proactivity
Specialization
Candidates should have a minimum of 4 years of experience supporting multiple remote executives and must maintain complete confidentiality. Strong time management, communication skills, and the ability to adapt to changing priorities are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Xiente
Philadelphia, Pennsylvania, United States - Full Time
Skills Needed
Time Management, Organization, Multitasking, Communication, Attention To Detail, Interpersonal Skills, Confidentiality, Logistics Coordination, Microsoft Office Suite, Google Workspace, Project Management, Record Keeping, Meeting Minutes, Cultural Ambassador, Bilingual
Specialization
Candidates should have 5 years of experience in an executive assistant or similar role, with strong time management and organizational skills. A bachelor's degree in business administration or a related field is preferred, and bilingual skills in English and Spanish are a plus.
Experience Required
Minimum 5 year(s)
Executive Assistant at Tripoli Advisors
Saint Petersburg, FL 33701, USA - Full Time
Skills Needed
Communication Skills, Financial Services, Expense Reports, Executive Support
Specialization
Business administration or a related field is a plus
Qualification
Graduate
Executive Assistant at GrabAGun
Coppell, Texas, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at VIETSOUL LTD
London E15 1XH, , United Kingdom - Full Time
Skills Needed
English, Excel, Outlook, Vietnamese, Office Administration, Microsoft Office, Communication Skills
Qualification
Graduate
Executive Assistant at Range Mental Health Center
Virginia, Minnesota, United States - Full Time
Skills Needed
Excellent Communication, Organizational Skills, Attention To Detail, Problem Solving Skills, Interpersonal Skills, Confidentiality
Specialization
Candidates should have an Associate or Bachelor’s Degree in business administration or a related field, along with a minimum of three years of experience in general office responsibilities. Proficiency in Microsoft Office Suite and other relevant software is required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Docusign
San Francisco, California, United States - Full Time
Skills Needed
Executive Presence, Highly Organized, Exceptional Judgment, Attention To Detail, Strategic Mindset, Communication, Problem Solving, Collaboration, Discretion, Proactive, Customer Service, Time Management, Modern Productivity Software, Team Player, Interpersonal Skills, Written Communication
Specialization
Candidates should have a bachelor's degree and a minimum of 4 years of experience supporting VP executives in a corporate environment. They must demonstrate professionalism, discretion, and the ability to work independently.
Experience Required
Minimum 5 year(s)
Executive Assistant at MedHealth
Sydney, New South Wales, Australia - Full Time
Skills Needed
Executive Support, Customer Service, Written Communication, Verbal Communication, Time Management, Attention To Detail, Confidentiality, Ms Office
Specialization
Proven experience in providing executive support to senior leaders is required. Strong customer service focus and excellent communication skills are essential.
Experience Required
Minimum 2 year(s)
Executive assistant at Reclut
Lorca, Region of Murcia, Spain - Full Time
Skills Needed
Financial Analysis, Strategic Planning, Organization, Initiative, Stakeholder Management, Project Management
Specialization
A university degree in Business Administration, Finance, Economics, or similar is required. Candidates should have 3-4 years of professional experience in finance/accounting and advanced English proficiency.
Experience Required
Minimum 2 year(s)
EXECUTIVE ASSISTANT at Groza Learning Center
Los Angeles, California, United States - Full Time
Skills Needed
Detail Oriented, Organized, Efficient, Strong Communication, Tech Savvy, Problem Solving, Good Judgment, Professional, Project Management, Trustworthy, Discretion, Adaptable, Fast Learner, Positive Attitude, Initiative
Specialization
A bachelor's degree is preferred along with excellent written and verbal communication skills. The candidate should possess strong organizational and multitasking abilities, and a high level of comfort with technology.
Experience Required
Minimum 2 year(s)
Executive Assistant at Synthesia
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Meeting Coordination, Problem Solving, Organizational Skills, Proactivity, Confidentiality, Judgment, Resourcefulness, Communication, Collaboration, Attention To Detail, Time Management, Strategic Thinking, Leadership Support, Logistics Management
Specialization
You should have experience supporting senior leaders in high-growth environments and possess strong problem-solving skills. Being organized under pressure and proactive in your approach is essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at HIVED
London E2, England, United Kingdom - Full Time
Skills Needed
Slack, Sensitive Information, Interpersonal Skills, Confidentiality, Ownership, Discretion
Qualification
Graduate
Executive Assistant at Group 1001
Zionsville, Indiana, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 10 year(s)
Executive Assistant at Accident Support Services International Ltd
North York, ON, Canada - Full Time
Skills Needed
Confidentiality, Management Skills, Discretion, Dental Care, High Proficiency, Microsoft Office, Travel Arrangements
Specialization
Certificate or diploma in business administration or a related field.
Qualification
Diploma
Experience Required
Minimum 3 year(s)
Executive Assistant at Universal Community Health Center
Los Angeles, California, United States - Full Time
Skills Needed
Organizational Skills, Communication Skills, Confidentiality, Time Management, Research Skills, Data Gathering, Meeting Coordination, Travel Arrangement, Professionalism, Attention To Detail, Flexibility, Adaptability, Administrative Support, Board Support, Stakeholder Management, Process Improvement
Specialization
A Bachelor's degree in Business Administration or a related field is preferred, along with proven experience as an Executive Assistant, ideally in a healthcare or nonprofit setting. Strong organizational and communication skills, along with the ability to maintain confidentiality, are essential for this role.
Experience Required
Minimum 2 year(s)
Executive Assistant at REMAX Millennium Real Estate
Woodbridge, ON, Canada - Full Time
Skills Needed
Discretion, Communication Skills
Qualification
Graduate
Executive Assistant at Cadmus Resources
Singapore, , Singapore - Full Time
Skills Needed
Communication Skills, Discretion, Outlook, Ownership, Leadership, Microsoft Office
Qualification
Graduate
Executive Assistant at Wellington Water
Lower Hutt, Wellington, New Zealand - Full Time
Skills Needed
Continuous Improvement, It, Purchase Orders, Catering, Scheduling, Travel, Diary Management
Qualification
Graduate
Executive Assistant at Databricks Canada ULC
Mountain View, California, United States -
Full Time

Start Date

Immediate

Expiry Date

21 Jan, 26

Salary

73.26

Posted On

23 Oct, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Calendar Management, Attention To Detail, Organization, Process Abilities, Teamwork, Relationship Management, Oral Communication, Written Communication, Gmail, Google Calendar, Strategic Initiatives, Event Management, Stakeholder Management, Time Management, Fast-Paced Environment, High-Growth Company

Industry

Software Development

Description
RDQ427R67 Mission This person will support an Engineering leader and partner with them to help operationalize their team's strategy. You will work across various departments, such as Sales, Marketing, IT, Product, and other important functions within the company. You will also work on strategic and community events for the team. The impact you will have: Ensure the Engineering leader is prepared for all meetings, with an accurate and forward-looking calendar. Effectively prioritize the calendar and schedule meetings in a timely manner. Provide timely responses to all stakeholder requests. Enhance the efficiency of the Engineering leader's use of time, leading to a more productive team and company. Execute strategic initiatives well, delivering on defined outcomes. Responsibilities Calendar management - organizes all meetings including but not limited to team meetings, customer, and internal business partner meetings across international time zones Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests Manages offsite meetings, events, and programs in support in support of the SVP and their staff Ensures all meeting invites have the appropriate details to have an effective meeting They may be required to support other executive staff members if there's a gap in coverage due to PTO, sickness, maternity leave, or other absences. Competencies Minimum of 7+ years of applicable executive administrative experience, ideally from a global software organization Worked with VPs/SVPs in Engineering and Product in large organizations. Worked with VPs managing over 2000+ people in engineering, customer-facing, and/or technical roles Ability to work at a fast-paced with shifting priorities in a hyper-scaling company Experience supporting a high-growth company and preferably directly supporting an executive staff member High attention to detail, organization, and process abilities Strong calendaring skills (Gmail and Google Calendar experience mandatory) Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others Strong relationship management skills, ability to build a personal network throughout the company Strong oral and written communication Ability to communicate clearly and effectively with senior leaders and external partners Pay Range Transparency Databricks is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents the expected salary range for non-commissionable roles or on-target earnings for commissionable roles. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Databricks anticipates utilizing the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above. For more information regarding which range your location is in visit our page here. Zone 1 Pay Range $52.31—$73.26 USD About Databricks Databricks is the data and AI company. More than 10,000 organizations worldwide — including Comcast, Condé Nast, Grammarly, and over 50% of the Fortune 500 — rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark™, Delta Lake and MLflow. To learn more, follow Databricks on Twitter, LinkedIn and Facebook. Benefits At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region, please visit https://www.mybenefitsnow.com/databricks. Our Commitment to Diversity and Inclusion At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics. Compliance If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.

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Responsibilities
The Executive Assistant will manage the calendar and schedule meetings for an Engineering leader, ensuring they are prepared for all engagements. This role also involves organizing offsite meetings and supporting strategic initiatives for the team.
Executive Assistant at Databricks Canada ULC
Mountain View, California, United States - Full Time
Skills Needed
Calendar Management, Attention To Detail, Organization, Process Abilities, Teamwork, Relationship Management, Oral Communication, Written Communication, Gmail, Google Calendar, Strategic Initiatives, Event Management, Stakeholder Management, Time Management, Fast Paced Environment, High Growth Company
Specialization
Candidates should have a minimum of 7 years of executive administrative experience, preferably in a global software organization. Strong calendaring skills and the ability to work in a fast-paced environment are essential.
Experience Required
Minimum 10 year(s)
Executive Assistant at Okta
Chicago, Illinois, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Travel Logistics, Meeting Coordination, Project Oversight, Communication Skills, Confidentiality, Adaptability, Teamwork, Time Management, Detail Orientation, Proactive Thinking, Problem Solving, Scheduling, Event Coordination, Documentation
Specialization
Candidates should have over 5 years of experience supporting senior-level executives, preferably more than one. Strong skills in logistics management, proactive ownership, and excellent communication are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Okta
Washington, District of Columbia, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Project Management, Confidentiality, Time Management, Communication, Organizational Skills, Analytical Skills, Microsoft Office Suite, Google Workspace, Presentation Support, Team Collaboration, Problem Solving, Flexibility, Attention To Detail, Proactivity
Specialization
Candidates should have a minimum of 4 years of experience supporting multiple remote executives and must maintain complete confidentiality. Strong time management, communication skills, and the ability to adapt to changing priorities are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Xiente
Philadelphia, Pennsylvania, United States - Full Time
Skills Needed
Time Management, Organization, Multitasking, Communication, Attention To Detail, Interpersonal Skills, Confidentiality, Logistics Coordination, Microsoft Office Suite, Google Workspace, Project Management, Record Keeping, Meeting Minutes, Cultural Ambassador, Bilingual
Specialization
Candidates should have 5 years of experience in an executive assistant or similar role, with strong time management and organizational skills. A bachelor's degree in business administration or a related field is preferred, and bilingual skills in English and Spanish are a plus.
Experience Required
Minimum 5 year(s)
Executive Assistant at Tripoli Advisors
Saint Petersburg, FL 33701, USA - Full Time
Skills Needed
Communication Skills, Financial Services, Expense Reports, Executive Support
Specialization
Business administration or a related field is a plus
Qualification
Graduate
Executive Assistant at GrabAGun
Coppell, Texas, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at VIETSOUL LTD
London E15 1XH, , United Kingdom - Full Time
Skills Needed
English, Excel, Outlook, Vietnamese, Office Administration, Microsoft Office, Communication Skills
Qualification
Graduate
Executive Assistant at Range Mental Health Center
Virginia, Minnesota, United States - Full Time
Skills Needed
Excellent Communication, Organizational Skills, Attention To Detail, Problem Solving Skills, Interpersonal Skills, Confidentiality
Specialization
Candidates should have an Associate or Bachelor’s Degree in business administration or a related field, along with a minimum of three years of experience in general office responsibilities. Proficiency in Microsoft Office Suite and other relevant software is required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Docusign
San Francisco, California, United States - Full Time
Skills Needed
Executive Presence, Highly Organized, Exceptional Judgment, Attention To Detail, Strategic Mindset, Communication, Problem Solving, Collaboration, Discretion, Proactive, Customer Service, Time Management, Modern Productivity Software, Team Player, Interpersonal Skills, Written Communication
Specialization
Candidates should have a bachelor's degree and a minimum of 4 years of experience supporting VP executives in a corporate environment. They must demonstrate professionalism, discretion, and the ability to work independently.
Experience Required
Minimum 5 year(s)
Executive Assistant at MedHealth
Sydney, New South Wales, Australia - Full Time
Skills Needed
Executive Support, Customer Service, Written Communication, Verbal Communication, Time Management, Attention To Detail, Confidentiality, Ms Office
Specialization
Proven experience in providing executive support to senior leaders is required. Strong customer service focus and excellent communication skills are essential.
Experience Required
Minimum 2 year(s)
Executive assistant at Reclut
Lorca, Region of Murcia, Spain - Full Time
Skills Needed
Financial Analysis, Strategic Planning, Organization, Initiative, Stakeholder Management, Project Management
Specialization
A university degree in Business Administration, Finance, Economics, or similar is required. Candidates should have 3-4 years of professional experience in finance/accounting and advanced English proficiency.
Experience Required
Minimum 2 year(s)
EXECUTIVE ASSISTANT at Groza Learning Center
Los Angeles, California, United States - Full Time
Skills Needed
Detail Oriented, Organized, Efficient, Strong Communication, Tech Savvy, Problem Solving, Good Judgment, Professional, Project Management, Trustworthy, Discretion, Adaptable, Fast Learner, Positive Attitude, Initiative
Specialization
A bachelor's degree is preferred along with excellent written and verbal communication skills. The candidate should possess strong organizational and multitasking abilities, and a high level of comfort with technology.
Experience Required
Minimum 2 year(s)
Executive Assistant at Synthesia
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Meeting Coordination, Problem Solving, Organizational Skills, Proactivity, Confidentiality, Judgment, Resourcefulness, Communication, Collaboration, Attention To Detail, Time Management, Strategic Thinking, Leadership Support, Logistics Management
Specialization
You should have experience supporting senior leaders in high-growth environments and possess strong problem-solving skills. Being organized under pressure and proactive in your approach is essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at HIVED
London E2, England, United Kingdom - Full Time
Skills Needed
Slack, Sensitive Information, Interpersonal Skills, Confidentiality, Ownership, Discretion
Qualification
Graduate
Executive Assistant at Group 1001
Zionsville, Indiana, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 10 year(s)
Executive Assistant at Accident Support Services International Ltd
North York, ON, Canada - Full Time
Skills Needed
Confidentiality, Management Skills, Discretion, Dental Care, High Proficiency, Microsoft Office, Travel Arrangements
Specialization
Certificate or diploma in business administration or a related field.
Qualification
Diploma
Experience Required
Minimum 3 year(s)
Executive Assistant at Universal Community Health Center
Los Angeles, California, United States - Full Time
Skills Needed
Organizational Skills, Communication Skills, Confidentiality, Time Management, Research Skills, Data Gathering, Meeting Coordination, Travel Arrangement, Professionalism, Attention To Detail, Flexibility, Adaptability, Administrative Support, Board Support, Stakeholder Management, Process Improvement
Specialization
A Bachelor's degree in Business Administration or a related field is preferred, along with proven experience as an Executive Assistant, ideally in a healthcare or nonprofit setting. Strong organizational and communication skills, along with the ability to maintain confidentiality, are essential for this role.
Experience Required
Minimum 2 year(s)
Executive Assistant at REMAX Millennium Real Estate
Woodbridge, ON, Canada - Full Time
Skills Needed
Discretion, Communication Skills
Qualification
Graduate
Executive Assistant at Cadmus Resources
Singapore, , Singapore - Full Time
Skills Needed
Communication Skills, Discretion, Outlook, Ownership, Leadership, Microsoft Office
Qualification
Graduate
Executive Assistant at Wellington Water
Lower Hutt, Wellington, New Zealand - Full Time
Skills Needed
Continuous Improvement, It, Purchase Orders, Catering, Scheduling, Travel, Diary Management
Qualification
Graduate