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Executive Assistant Jobs overseas

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Executive Assistant at KoBold Metals
, , - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Communication, Organizational Skills, Problem Solving, Confidentiality, Attention To Detail, G Suite, Slack, Microsoft Office, Multinational Experience, Mining Industry Knowledge, Analytical Skills, Time Management, Adaptability
Specialization
Candidates should have over seven years of experience supporting high-level executives in fast-paced environments. Advanced proficiency in G Suite and Microsoft Office is required, along with strong organizational and problem-solving skills.
Experience Required
Minimum 10 year(s)
Executive Assistant at Planet Fitness
Hampton, New Hampshire, United States - Full Time
Skills Needed
Calendar Management, Travel Management, Meeting Planning, Correspondence Screening, Information Management, Operational Support, Special Projects, Organizational Skills, Communication Skills, Interpersonal Skills, Problem Solving, Confidentiality, Attention To Detail, Flexibility, Professionalism, Customer Service
Specialization
A Bachelor's Degree and 5+ years of experience in a corporate setting supporting Executives are required. Candidates should possess strong organizational skills, professionalism, and the ability to handle sensitive information.
Experience Required
Minimum 5 year(s)
Executive Assistant at Jobs for Humanity
New York, New York, United States - Full Time
Skills Needed
Communication, Organization, Multitasking, Attention To Detail, Judgment, Discretion, Microsoft Office, Outlook, Word, Excel, Team Player, Proactive, Travel Management, Expense Management, Office Productivity Software, Research Tools
Specialization
Candidates should possess strong written and verbal communication skills, exceptional attention to detail, and the ability to multitask in a fast-paced environment. A minimum of 3 years of experience in an executive administrative or office management support role is preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant at The Norman Group Realty
Ottawa, ON, Canada - Full Time
Skills Needed
Solver, Canva
Qualification
Graduate
EXECUTIVE ASSISTANT at Department of Education
Sacramento County, California, USA - Full Time
Skills Needed
Office Procedures, Analytical Support, Budgeting, Presentations, Reliability, Addition, Writing, Oab, Confidentiality, Computer Skills, Outlook, Memos, Excel, Windows, Teams, Waivers, Materials
Qualification
Graduate
Executive Assistant at UC San Diego
San Diego, CA 92093, USA - Full Time
Skills Needed
Transferable Skills, Color, Large Volume, Consideration, Federal Law, Communication Skills, Learning Environment, Diplomacy, Office Equipment, Punctuation, Materials, Writing, Discretion
Qualification
Graduate
Executive Assistant at The Orthopedic Institute of Pennsylvania
Camp Hill, Pennsylvania, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Minute Taking, Schedule Monitoring, Confidentiality, Event Coordination, Administrative Support
Specialization
A high school diploma is required along with one to two years of related experience. The role demands strong organizational skills and the ability to manage multiple tasks effectively.
Executive Assistant at The Orthopedic Institute of Pennsylvania
Camp Hill, Pennsylvania, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Minute Taking, Schedule Monitoring, Confidentiality, Event Coordination, Administrative Support
Specialization
A high school diploma is required along with one to two years of related experience. The role demands strong organizational skills and the ability to manage multiple tasks effectively.
Executive Assistant at ServiceNow
Santa Clara, California, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Expense Management, Onboarding Support, Interpersonal Skills, Communication Skills, Ai Integration, Technical Proficiency, Project Management, Confidentiality, Flexibility, Teamwork, Problem Solving, Attention To Detail, Time Management
Specialization
Candidates should have over 5 years of administrative assistant experience and a proactive work ethic. Strong communication skills and the ability to manage multiple tasks in a fast-paced environment are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Okta
San Francisco, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Project Management, Confidentiality, Communication, Technical Skills, Organizational Skills, Teamwork, Adaptability, Proactivity, Growth Mindset
Specialization
Candidates should have a minimum of 5 years of experience as an Executive Assistant in fast-paced environments, with strong organizational and communication skills. The role requires discretion in handling confidential information and the ability to manage multiple priorities under pressure.
Experience Required
Minimum 5 year(s)
Executive Assistant at WSP
Ottawa, ON, Canada - Full Time
Skills Needed
Urban Planning, Powerpoint, English, Interpersonal Skills, It, Employment Equity, Maintenance, Disabilities, French, Sensitive Information, Site Development, Outlook, Travel Coordination, Document Preparation, Environmental Remediation, Discretion, Health
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Vanderbilt University Medical Center
Nashville, Tennessee, United States - Full Time
Skills Needed
Workday, Powerpoint, Financial Processes, Human Resources Policies, Ad Hoc Reporting, Peer Leadership, Clerical/Administrative, Budgeting, Finance, Calendar Maintenance, Data Entry, Meeting Coordination, Travel Arrangements, Document Preparation, Problem Solving, Communication
Specialization
Candidates should have relevant work experience, preferably around four years, and a bachelor's degree. Preferred qualifications include experience with Workday and PowerPoint presentation creation, along with budgeting and finance experience.
Experience Required
Minimum 2 year(s)
Executive Assistant at Select People Solutions
Lethbridge, AB T1J 0N8, Canada - Full Time
Skills Needed
Accountability, Management Skills, Thinking Skills, Proofreading, Spelling, Excel, Powerpoint
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at PROVIDENCE LAW ASIA LLC
Singapore, , Singapore - Full Time
Skills Needed
Outlook, Communication Skills, Microsoft Office
Qualification
Diploma
Experience Required
Minimum 7 year(s)
Executive Assistant at Town of Peace River
Peace River, AB T8S 1S4, Canada - Full Time
Skills Needed
Secondary Education, Communication Skills, Professional Manner, Public Administration, Docushare, Government Operations
Specialization
Business administration public administration or a related field
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Assistant at Westpac New Zealand
, , New Zealand - Full Time
Skills Needed
Planning, Organisational Skills, Interpersonal Skills, Communication Skills, Discretion, Adaptability, Resilience, Event Organising, Problem Solving, Collaboration, Professionalism, Attention To Detail, Strategic Thinking, Time Management, Confidentiality, Networking
Specialization
Candidates should have over 7 years of experience in an Executive Assistant role within large corporate environments, demonstrating resilience and adaptability. Strong communication skills and the ability to handle confidential information with discretion are essential.
Experience Required
Minimum 10 year(s)
Executive Assistant at TDS Personnel
Etobicoke, ON, Canada - Full Time
Skills Needed
Microsoft Word, Powerpoint, Computer Skills, Communication Skills, Excel, External Clients
Specialization
Business Administration, Administration, Business
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Assistant at CPP Investments
Toronto, Ontario, Canada - Full Time
Skills Needed
Administrative Support, Calendar Management, Travel Coordination, Event Planning, Document Preparation, Communication Skills, Attention To Detail, Confidentiality, Team Collaboration, Onboarding Support, Ms Office, Time Management, Problem Solving, Vendor Coordination, Logistics Coordination, Multi Tasking
Specialization
Candidates should have a college diploma or bachelor's degree and at least 6 years of administrative support experience in a fast-paced environment. Strong communication skills and proficiency in MS Office are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Adamy Valuation
Grand Rapids, Michigan, United States - Full Time
Skills Needed
Executive Assistance, Client Engagement, Office Management, Organizational Skills, Communication Skills, Problem Solving, Attention To Detail, Process Improvement, Salesforce, Microsoft Office, Team Collaboration, Event Planning, Confidentiality, Time Management, Self Starter, Client Service
Specialization
Candidates should have proven experience in executive assistance or similar roles, strong communication skills, and the ability to work independently. A proactive approach and exceptional organizational skills are essential for success.
Experience Required
Minimum 2 year(s)
Executive Assistant at FWD Insurance
Hong Kong Island, Hong Kong, China - Full Time
Skills Needed
Secretarial Support, Calendar Management, Travel Arrangements, Expense Claims, Event Organization, Procurement Process, Onboarding, Document Editing, Communication Skills, Interpersonal Skills, Ms Office, Service Mindset, Oracle Procurement, Minutes Taking
Specialization
Candidates should hold a degree and have at least 10 years of secretarial experience, with 5 years serving senior executives. A good command of written and spoken English is essential, along with strong communication and interpersonal skills.
Experience Required
Minimum 10 year(s)
Executive Assistant at KoBold Metals
, , -
Full Time

Start Date

Immediate

Expiry Date

26 Jan, 26

Salary

0.0

Posted On

28 Oct, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Support, Calendar Management, Travel Coordination, Communication, Organizational Skills, Problem-Solving, Confidentiality, Attention to Detail, G Suite, Slack, Microsoft Office, Multinational Experience, Mining Industry Knowledge, Analytical Skills, Time Management, Adaptability

Industry

mining

Description
About the company: The mining industry has steadily become worse at finding new ore deposits, requiring >10X more capital to make discoveries compared to 30 years ago. The easy-to-find, near-surface deposits have largely been found, and the industry has chronically under-invested in new exploration technology, relying on the manual techniques of yesteryear – even as demand accelerates for copper, lithium, and other metals to build electric vehicles, renewable energy, and data centers. KoBold builds AI models for mineral exploration and deploys those models—alongside our novel sensors—to guide decisions on KoBold-owned-and-operated exploration programs. In the six years since founding, KoBold has become by far both the largest independent mineral exploration company and the largest exploration technology developer. Our data scientists and software engineers, who come from leading technology companies, jointly lead exploration programs with our renowned exploration geologists. KoBold has proven its first discovery with materially less capital than the industry average and found one of the best copper deposits ever discovered: the copper is far more concentrated than the global average of copper mines, and this asset alone is expected to generate meaningful revenue for decades. KoBold has a portfolio of more than 60 other projects, each of which has the potential for another high-quality discovery. KoBold is privately held; investors include institutional asset managers T. Rowe Price and Canada Pension Plan Investments; technology venture capitalists Andreessen Horowitz, Breakthrough Energy Ventures, BOND Capital, and Standard Investments; and natural resources companies Equinor, BHP, and Mitsubishi. About the role KoBold Metals is seeking a highly skilled Executive Assistant to provide dedicated support. This role is for someone who has already mastered executive support at the highest level and thrives in a fast-moving, high-impact environment. You’ll manage two busy calendars, coordinate travel and meetings across multiple time zones, and make sure your executives are always prepared and on time. You should be comfortable adapting on the fly and willing to step in during evenings and weekends when needed. We are a Slack-first culture, which means most of our communication happens there rather than over email. You don’t need prior Slack experience, but you must be comfortable communicating quickly and clearly in a fast-paced setting. This is a tactical, execution-focused role that’s ideal for someone who loves details, stays calm under pressure, and enjoys keeping things running smoothly behind the scenes. Responsibilities Executive and Administrative Support Manage complex calendars, scheduling meetings, events, and calls across multiple time zones. Prioritize requests and ensure the CEO’s time is allocated to the highest-value activities. Prepare meeting materials, agendas, presentations, and follow-up summaries. Handle confidential and sensitive information with absolute discretion. Act as the main point of contact between the CEO and internal/external stakeholders, ensuring clear, timely, and professional communication. Anticipate needs, proactively manage priorities, and remove administrative barriers to help the CEO stay focused on key strategic goals. Maintain accurate filing systems and digital records for the CEO’s office. Travel and Visa Coordination Plan and manage domestic and international travel, including flights, accommodations, transport, and itineraries. Prepare comprehensive travel packs with schedules, documents, and contact lists. Coordinate visa applications, renewals, and compliance documentation with country managers and travel agencies. Support logistics for site visits, board meetings, investor meetings, and events. Track and reconcile travel-related expenses in alignment with company policy. Communications and Coordination Review, triage, and draft responses to incoming correspondence and emails. Serve as liaison between the CEO and internal/external stakeholders to ensure priorities are clear and aligned. Manage scheduling and logistics for cross-functional and leadership team meetings. Assist in preparing executive presentations for internal and external engagements. Support the coordination of high-level company events, retreats, and offsites. Manage and recommend CEO’s social media presence Curate CEO’s event optics and prepare briefs and short scripts on industry topics and relevant persons Special Projects Support the CEO with ad hoc projects, including research, briefings, and data consolidation. Track progress and deliverables for strategic initiatives. Coordinate with communications or HR teams for executive updates, announcements, or speaking engagements. Provide personal assistance where required (e.g., household logistics, special events, and personal travel coordination). Qualifications Seven + years of solid experience supporting a CEO, SVP or C-suite executive in a fast-paced finance or tech environment with great references Advanced proficiency in G Suite (Docs, Sheets, Calendar, Slides), Slack, and Microsoft Office. Experience working in multinational, tech-driven, or mining environments is an advantage. Ability to work flexible hours and occasionally travel on short notices Strong organizational, analytical, and problem-solving skills. Ability to manage sensitive and confidential matters with utmost integrity. Mining industry trends and intelligence an advantage KoBold Metals is an equal opportunity workplace and an affirmative-action employer. We are committed to equal employment opportunity for people of any race, color, ancestry, religion, sex, gender identity, sexual orientation, marital status, national origin, age, citizenship, disability, or veteran status. This position is full-time contract. Location: Lusaka. All candidates must be legally authorized to work in the Zambia.
Responsibilities
The Executive Assistant will manage complex calendars, coordinate travel, and ensure executives are prepared for meetings. This role requires proactive management of priorities and clear communication with stakeholders.
Executive Assistant at KoBold Metals
, , - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Communication, Organizational Skills, Problem Solving, Confidentiality, Attention To Detail, G Suite, Slack, Microsoft Office, Multinational Experience, Mining Industry Knowledge, Analytical Skills, Time Management, Adaptability
Specialization
Candidates should have over seven years of experience supporting high-level executives in fast-paced environments. Advanced proficiency in G Suite and Microsoft Office is required, along with strong organizational and problem-solving skills.
Experience Required
Minimum 10 year(s)
Executive Assistant at Planet Fitness
Hampton, New Hampshire, United States - Full Time
Skills Needed
Calendar Management, Travel Management, Meeting Planning, Correspondence Screening, Information Management, Operational Support, Special Projects, Organizational Skills, Communication Skills, Interpersonal Skills, Problem Solving, Confidentiality, Attention To Detail, Flexibility, Professionalism, Customer Service
Specialization
A Bachelor's Degree and 5+ years of experience in a corporate setting supporting Executives are required. Candidates should possess strong organizational skills, professionalism, and the ability to handle sensitive information.
Experience Required
Minimum 5 year(s)
Executive Assistant at Jobs for Humanity
New York, New York, United States - Full Time
Skills Needed
Communication, Organization, Multitasking, Attention To Detail, Judgment, Discretion, Microsoft Office, Outlook, Word, Excel, Team Player, Proactive, Travel Management, Expense Management, Office Productivity Software, Research Tools
Specialization
Candidates should possess strong written and verbal communication skills, exceptional attention to detail, and the ability to multitask in a fast-paced environment. A minimum of 3 years of experience in an executive administrative or office management support role is preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant at The Norman Group Realty
Ottawa, ON, Canada - Full Time
Skills Needed
Solver, Canva
Qualification
Graduate
EXECUTIVE ASSISTANT at Department of Education
Sacramento County, California, USA - Full Time
Skills Needed
Office Procedures, Analytical Support, Budgeting, Presentations, Reliability, Addition, Writing, Oab, Confidentiality, Computer Skills, Outlook, Memos, Excel, Windows, Teams, Waivers, Materials
Qualification
Graduate
Executive Assistant at UC San Diego
San Diego, CA 92093, USA - Full Time
Skills Needed
Transferable Skills, Color, Large Volume, Consideration, Federal Law, Communication Skills, Learning Environment, Diplomacy, Office Equipment, Punctuation, Materials, Writing, Discretion
Qualification
Graduate
Executive Assistant at The Orthopedic Institute of Pennsylvania
Camp Hill, Pennsylvania, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Minute Taking, Schedule Monitoring, Confidentiality, Event Coordination, Administrative Support
Specialization
A high school diploma is required along with one to two years of related experience. The role demands strong organizational skills and the ability to manage multiple tasks effectively.
Executive Assistant at The Orthopedic Institute of Pennsylvania
Camp Hill, Pennsylvania, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Minute Taking, Schedule Monitoring, Confidentiality, Event Coordination, Administrative Support
Specialization
A high school diploma is required along with one to two years of related experience. The role demands strong organizational skills and the ability to manage multiple tasks effectively.
Executive Assistant at ServiceNow
Santa Clara, California, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Expense Management, Onboarding Support, Interpersonal Skills, Communication Skills, Ai Integration, Technical Proficiency, Project Management, Confidentiality, Flexibility, Teamwork, Problem Solving, Attention To Detail, Time Management
Specialization
Candidates should have over 5 years of administrative assistant experience and a proactive work ethic. Strong communication skills and the ability to manage multiple tasks in a fast-paced environment are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Okta
San Francisco, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Project Management, Confidentiality, Communication, Technical Skills, Organizational Skills, Teamwork, Adaptability, Proactivity, Growth Mindset
Specialization
Candidates should have a minimum of 5 years of experience as an Executive Assistant in fast-paced environments, with strong organizational and communication skills. The role requires discretion in handling confidential information and the ability to manage multiple priorities under pressure.
Experience Required
Minimum 5 year(s)
Executive Assistant at WSP
Ottawa, ON, Canada - Full Time
Skills Needed
Urban Planning, Powerpoint, English, Interpersonal Skills, It, Employment Equity, Maintenance, Disabilities, French, Sensitive Information, Site Development, Outlook, Travel Coordination, Document Preparation, Environmental Remediation, Discretion, Health
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Vanderbilt University Medical Center
Nashville, Tennessee, United States - Full Time
Skills Needed
Workday, Powerpoint, Financial Processes, Human Resources Policies, Ad Hoc Reporting, Peer Leadership, Clerical/Administrative, Budgeting, Finance, Calendar Maintenance, Data Entry, Meeting Coordination, Travel Arrangements, Document Preparation, Problem Solving, Communication
Specialization
Candidates should have relevant work experience, preferably around four years, and a bachelor's degree. Preferred qualifications include experience with Workday and PowerPoint presentation creation, along with budgeting and finance experience.
Experience Required
Minimum 2 year(s)
Executive Assistant at Select People Solutions
Lethbridge, AB T1J 0N8, Canada - Full Time
Skills Needed
Accountability, Management Skills, Thinking Skills, Proofreading, Spelling, Excel, Powerpoint
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at PROVIDENCE LAW ASIA LLC
Singapore, , Singapore - Full Time
Skills Needed
Outlook, Communication Skills, Microsoft Office
Qualification
Diploma
Experience Required
Minimum 7 year(s)
Executive Assistant at Town of Peace River
Peace River, AB T8S 1S4, Canada - Full Time
Skills Needed
Secondary Education, Communication Skills, Professional Manner, Public Administration, Docushare, Government Operations
Specialization
Business administration public administration or a related field
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Assistant at Westpac New Zealand
, , New Zealand - Full Time
Skills Needed
Planning, Organisational Skills, Interpersonal Skills, Communication Skills, Discretion, Adaptability, Resilience, Event Organising, Problem Solving, Collaboration, Professionalism, Attention To Detail, Strategic Thinking, Time Management, Confidentiality, Networking
Specialization
Candidates should have over 7 years of experience in an Executive Assistant role within large corporate environments, demonstrating resilience and adaptability. Strong communication skills and the ability to handle confidential information with discretion are essential.
Experience Required
Minimum 10 year(s)
Executive Assistant at TDS Personnel
Etobicoke, ON, Canada - Full Time
Skills Needed
Microsoft Word, Powerpoint, Computer Skills, Communication Skills, Excel, External Clients
Specialization
Business Administration, Administration, Business
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Assistant at CPP Investments
Toronto, Ontario, Canada - Full Time
Skills Needed
Administrative Support, Calendar Management, Travel Coordination, Event Planning, Document Preparation, Communication Skills, Attention To Detail, Confidentiality, Team Collaboration, Onboarding Support, Ms Office, Time Management, Problem Solving, Vendor Coordination, Logistics Coordination, Multi Tasking
Specialization
Candidates should have a college diploma or bachelor's degree and at least 6 years of administrative support experience in a fast-paced environment. Strong communication skills and proficiency in MS Office are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Adamy Valuation
Grand Rapids, Michigan, United States - Full Time
Skills Needed
Executive Assistance, Client Engagement, Office Management, Organizational Skills, Communication Skills, Problem Solving, Attention To Detail, Process Improvement, Salesforce, Microsoft Office, Team Collaboration, Event Planning, Confidentiality, Time Management, Self Starter, Client Service
Specialization
Candidates should have proven experience in executive assistance or similar roles, strong communication skills, and the ability to work independently. A proactive approach and exceptional organizational skills are essential for success.
Experience Required
Minimum 2 year(s)
Executive Assistant at FWD Insurance
Hong Kong Island, Hong Kong, China - Full Time
Skills Needed
Secretarial Support, Calendar Management, Travel Arrangements, Expense Claims, Event Organization, Procurement Process, Onboarding, Document Editing, Communication Skills, Interpersonal Skills, Ms Office, Service Mindset, Oracle Procurement, Minutes Taking
Specialization
Candidates should hold a degree and have at least 10 years of secretarial experience, with 5 years serving senior executives. A good command of written and spoken English is essential, along with strong communication and interpersonal skills.
Experience Required
Minimum 10 year(s)