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Executive Assistant Jobs overseas

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Executive Assistant 2 at Western Digital
San Jose, California, United States - Full Time
Skills Needed
Calendaring, Project Management, Time Management, Expense Reporting, Travel Coordination, Event Planning, Communication, Stakeholder Management, Problem Solving, Microsoft Outlook, Google Workspace, Excel, Logistics, Administrative Support, Strategic Planning, Discretion
Specialization
Candidates must have 3–6+ years of experience supporting senior leaders with expert-level organizational and project management skills. Proficiency in productivity tools and the ability to operate with high discretion and minimal direction are required.
Experience Required
Minimum 5 year(s)
Executive - Assistant at Malomatia
Doha, , Qatar - Full Time
Skills Needed
Microsoft Office, Excel, Word, Powerpoint, Data Analysis, Documentation, Presentation Creation, Project Management Tools, Data Organization, Budget Management, Report Generation, Performance Metrics, Administrative Support, Logistical Support, Confidentiality
Specialization
Candidates should possess a minimum of 5+ years of relevant experience as an Executive Assistant, ideally supporting a Chief Officer level, with a solid background in a medium to large-sized IT solutions company. Desired qualifications include a Diploma or Bachelor's degree in business administration or a related field, proficiency in Microsoft Office tools, and familiarity with project management software.
Experience Required
Minimum 5 year(s)
Executive Assistant I at Aecom USA
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Administrative Support, Diary Management, Travel Coordination, Report Preparation, Event Coordination, Expense Reporting, Vendor Management, Confidentiality, Microsoft Office, Communication Skills, Organizational Skills, Project Coordination, Budget Tracking, Sharepoint, Time Management, Attention To Detail
Specialization
Candidates must possess a bachelor's degree or at least 5 years of industry experience along with strong proficiency in MS 365 applications. Excellent interpersonal, organizational, and communication skills are required, as well as the willingness to work fixed night shifts in a hybrid environment.
Experience Required
Minimum 2 year(s)
Executive Assistant FT at Tenet Healthcare
Nacogdoches, Texas, United States - Full Time
Skills Needed
Executive Support, Administrative Support, Communication, Time Management, Organizational Skills, Professionalism, Collaboration, Healthcare Administration
Specialization
Requires a high school diploma or equivalent. Candidates must have at least 8 years of relevant experience.
Experience Required
Minimum 5 year(s)
Executive Assistant II at Marsh
Bogota, Capital District, RAP (Especial) Central, Colombia - Full Time
Skills Needed
Travel Arrangements, Calendar Management, Expense Tracking, Project Management, Document Preparation, Correspondence, Organizational Skills, Multitasking, Prioritization, Problem Solving, Decision Making, Microsoft Office Suite, Crm
Specialization
Candidates must have previous executive assistant experience supporting Business Leaders or Consultants and must be fluent in English. Proficiency in Microsoft Office Suite is required, with basic knowledge of CRM being a plus.
Experience Required
Minimum 2 year(s)
Executive Assistant II at Aecom USA
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Calendar Management, Executive Communication, Travel Coordination, Event Management, Budget Oversight, Reporting & Analysis, Vendor Management, Procurement Coordination, Internal Communications, Process Improvement, Project Support, Stakeholder Management, Confidentiality, Mentoring, Logistics Execution, Strategic Planning
Specialization
Requires a senior-level executive assistant capable of independent decision-making and handling sensitive, confidential information. Must possess advanced skills in vendor coordination, budget tracking, and process optimization.
Experience Required
Minimum 5 year(s)
Executive Assistant II at Omnicell
Austin, Texas, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Expense Reporting, Stakeholder Communication, Event Planning, Microsoft Office, Discretion, Problem Solving, Time Optimization, Budget Tracking
Specialization
Requires 3-4 years of experience supporting senior-level executives, preferably within a publicly traded company. Must be proficient in Microsoft Office and possess strong interpersonal skills and the ability to handle confidential information.
Experience Required
Minimum 2 year(s)
Executive Assistant IV at Kaiser Permanente
Pasadena, California, United States - Full Time
Skills Needed
Leadership Communications, Discretion, Project Management, Customer Experience, Computer Literacy, Strategic Alignment, Data Entry, Data Integrity, Interpersonal Skills, Executive Support, Calendar Management, Budgeting, Event Coordination, Travel Arrangement, Presentation Development, Meeting Facilitation
Specialization
Requires a high school diploma or GED and at least three to four years of administrative support experience. Candidates must have at least one year of experience in a leadership or project-leading role.
Experience Required
Minimum 2 year(s)
BGV Executive Assistant at Breckenridge Grand Vacations
Breckenridge, Colorado, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Microsoft Office Suite, Written Communication, Verbal Communication, Proofreading, Time Management, Organizational Skills, Problem Solving, It Troubleshooting, Event Planning, Project Management, Confidentiality, Vendor Relations, Travel Coordination, Expense Reporting
Specialization
Requires a minimum of 3 years of experience in an executive assistant or high-level administrative role with exceptional proficiency in Microsoft Office. Candidates must possess strong organizational skills, the ability to maintain confidentiality, and the capacity to work in-person at the resort.
Experience Required
Minimum 2 year(s)
HR/ Executive Assistant at City of O'Fallon, IL
O'Fallon, Illinois, United States - Full Time
Skills Needed
Recruitment, Onboarding, Employee Engagement, Administrative Support, Calendar Management, Personnel Recordkeeping, Microsoft Office Suite, Communication, Interpersonal Skills, Time Management, Problem Solving, Confidentiality, Critical Thinking, Customer Service, Organization, Professionalism
Specialization
Requires a high school diploma and at least two years of related administrative or HR experience. A bachelor's degree and PHR or SHRM-CP certifications are preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant III at Aecom USA
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Team Leadership, Executive Support, Performance Metrics, Calendar Management, Inbox Management, Travel Coordination, Expense Reporting, Stakeholder Management, Operational Standardization, Onboarding, Workflow Optimization, Internal Communications
Specialization
Requires a Bachelor's degree and at least 7 years of experience in executive support and supervision. Candidates must be able to work fixed night shifts in a hybrid work model.
Experience Required
Minimum 5 year(s)
Sr. Executive Assistant at Cardone Enterprises Inc
Aventura, Florida, United States - Full Time
Skills Needed
Executive Calendar Management, Private Aviation Coordination, Travel Logistics, Event Coordination, Social Media Management, Executive Correspondence, Project Management, Expense Reporting, Strategic Planning, Stakeholder Management, Confidentiality, Google Workspace, Microsoft Office, Emotional Intelligence, Business Acumen, Problem Solving
Specialization
Requires a minimum of 5 years of experience supporting C-suite executives in high-pressure environments with a valid driver's license. Must have flexible availability for evenings, weekends, and travel, along with proficiency in social media platforms and project management tools.
Experience Required
Minimum 5 year(s)
Executive Assistant X 2 at DCCEEW NSW
, New South Wales, Australia - Full Time
Skills Needed
Executive Support, Diary Management, Stakeholder Liaison, Briefing Preparation, Correspondence Handling, Administrative Coordination, Time Management, Confidentiality, Triage, Organization Skills, Written Communication, Verbal Communication
Specialization
Requires thorough knowledge of Federal, State, and local Government machinery and experience handling politically sensitive issues. Candidates must possess high-level administrative skills and be eligible as an ongoing or comparatively assessed Clerk Grade 7/8 employee.
Experience Required
Minimum 5 year(s)
CEO Executive Assistant at Zain Cash Jordan
Amman, Amman, Jordan - Full Time
Skills Needed
Calendar Management, Travel Coordination, Stakeholder Management, Communication, Report Preparation, Presentation Skills, Meeting Minutes, Confidentiality, Project Coordination, Organization, Problem Solving, Tech Savviness, Resourcefulness, Professionalism, Initiative
Specialization
Candidates must hold a bachelor's degree in business administration or a related field. The role requires 1-3 years of experience in a similar position and strong organizational and problem-solving skills.
CEO Executive Assistant at Quadient
Rueil-Malmaison, Ile-de-France, France - Full Time
Skills Needed
Executive Support, Strategic Agenda Management, Travel Coordination, Communication, Document Management, Confidentiality, Microsoft 365, Adobe Acrobat, Anticipation, Professionalism, Diplomacy, Organization, Autonomy, Reliability
Specialization
Candidates must have at least 10 years of experience supporting high-level executives and possess perfect fluency in both French and English. Proficiency in Microsoft 365 and Adobe Acrobat is required, along with exceptional organizational skills and absolute discretion.
Experience Required
Minimum 10 year(s)
Sr. Executive Assistant at Salesforce
Dublin, Leinster, Ireland - Full Time
Skills Needed
Calendar Management, Travel Arrangements, Project Management, Communication Skills, Teamwork, Relationship Management, Attention To Detail, Excel, Powerpoint, Gmail, Gcal
Specialization
Candidates should have 3+ years of experience supporting senior management and be fluent in English. Strong organizational skills and the ability to manage tasks in a structured way are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant - HR at Airbus United Kingdom
Herndon, Virginia, United States - Full Time
Skills Needed
Calendar Management, Confidentiality, Discretion, Expense Tracking, Budget Tracking, File Maintenance, Meeting Facilitation, Presentation Development, Correspondence Drafting, Event Organization, Teamwork, Attention To Detail, Time Management, Independent Judgment, Proactive Approach, Solution Oriented
Specialization
Candidates must possess a Bachelor's Degree in Business Management, Human Resources, Communication, or equivalent experience, along with 10 years of progressive corporate experience, including prior executive/C-Suite support and experience in a highly confidential environment. The role requires strong professional demeanor, exceptional accuracy, flexibility, and the ability to work through ambiguity.
Experience Required
Minimum 10 year(s)
Executive Assistant (PH) at Assistantly
, , Philippines - Full Time
Skills Needed
Calendar Management, Inbox Management, Project Management, Stakeholder Coordination, Google Workspace, Ai Tools, Research, Process Improvement, Administrative Support, Reporting, Communication, Operational Excellence
Specialization
Candidates must have over 3 years of executive assistant or operations experience and be proficient in Google Workspace, AI tools, and project management software. The position requires business-fluent English and the ability to work US hours from a remote location in the Philippines.
Experience Required
Minimum 2 year(s)
Executive Team Assistant at Matrix42
Frankfurt, Hesse, Germany - Full Time
Skills Needed
Scheduling, Travel Organization, Meeting Preparation, Report Preparation, Presentation Preparation, Correspondence, Event Planning, Logistics Coordination, Office Management, Front Desk Operations, Communication, Interpersonal Skills, Multitasking, Microsoft Office Proficiency, Discretion, Attention To Detail
Specialization
Candidates should possess multiple years of experience in office management or executive support roles, with fluency in both German and English being mandatory.
Experience Required
Minimum 2 year(s)
Executive Assistant, inD at Informa Intelligence
Dubai, Dubai, United Arab Emirates - Full Time
Skills Needed
Executive Support, Diary Management, Microsoft Outlook, Microsoft Word, Microsoft Powerpoint, Sap, Oracle, Travel Arrangements, Visa Coordination, Communication Skills, Interpersonal Skills, Attention To Detail, Problem Solving, Time Management, Confidentiality, Administrative Support
Specialization
Requires experience supporting C-level executives in a listed company with advanced proficiency in Microsoft Office Suite. Candidates must demonstrate strong organizational skills, discretion, and the ability to thrive in a fast-paced, high-pressure environment.
Experience Required
Minimum 5 year(s)
Executive Assistant 2 at Western Digital
San Jose, California, United States -
Full Time

Start Date

Immediate

Expiry Date

08 Jul, 26

Salary

103800.0

Posted On

09 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Calendaring, Project management, Time management, Expense reporting, Travel coordination, Event planning, Communication, Stakeholder management, Problem-solving, Microsoft Outlook, Google Workspace, Excel, Logistics, Administrative support, Strategic planning, Discretion

Industry

Computer Hardware Manufacturing

Description
Company Description At WD, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. At our core, WD is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole. We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, and WD_BLACK™. We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, WD is fueling a brighter, smarter future. Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage. Job Description We are seeking a highly proactive and detail-oriented Executive Assistant 2 to support senior leadership. This role goes beyond traditional administrative support—you will act as a strategic partner who anticipates needs, protects executive time, and ensures day-to-day operations run seamlessly. The ideal candidate is exceptionally organized, thinks several steps ahead, and brings strong judgment, discretion, and a solutions-oriented mindset. ESSENTIAL DUTIES AND RESPONSIBILITIES Executive Support & Time Management Manage complex, high-volume calendars across multiple time zones Prioritize and optimize schedules to align with business goals Proactively identify conflicts and resolve them before they arise Protect executive time by filtering requests and ensuring focus on highest-impact work Anticipation & Strategic Support Anticipate leader needs and prepare materials, context, and next steps in advance Think 10 steps ahead to ensure leaders are prepared for meetings, decisions, and travel Track priorities, follow-ups, and key deliverables to keep initiatives moving forward Act as a trusted partner in helping the leader stay organized, effective, and focused Expense & Travel Management Manage expense reporting accurately and in a timely manner Coordinate complex domestic and international travel, including itineraries and logistics Ensure seamless travel experiences with contingency planning as needed Event Planning & Coordination Plan and execute internal and external meetings, offsites, and team events Manage logistics including venues, agendas, materials, and communications Ensure events run smoothly and reflect a high level of professionalism Project & Operational Support Support cross-functional projects by tracking timelines, deliverables, and stakeholders Help drive operational efficiency through organization and process improvements Maintain documentation, reports, and communication updates as needed Executive Effectiveness & Balance Help the leader maintain balance by managing workload, scheduling breaks, and reducing friction Create space for strategic thinking by handling administrative and operational complexity Serve as a gatekeeper and facilitator to ensure sustainable pace and effectiveness Qualifications REQUIRED 3–6+ years of experience supporting senior leaders or executives Expert-level calendaring and organizational skills Strong project management and multitasking abilities High level of discretion and professionalism Excellent communication and stakeholder management skills Ability to anticipate needs, problem-solve, and operate with minimal direction Proficiency with productivity tools (e.g., Outlook/Google Workspace, Excel, collaboration tools) SKILLS Proactive and forward-thinking Highly organized with strong attention to detail Calm under pressure with excellent judgment Service-oriented with a “no task too small” mindset Strong sense of ownership and accountability SUCCESS METRICS Executive time is optimized and focused on high-impact priorities Seamless scheduling with minimal conflicts or last-minute changes High-quality execution of travel, expenses, and events Improved efficiency and organization across executive operations Strong trust and partnership with the supported leader Additional Information WD is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the "Know Your Rights: Workplace Discrimination is Illegal” poster. Our pay transparency policy is available here. WD thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. WD is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [email protected] to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. Based on our experience, we anticipate that the application deadline will be 07/07/2026 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline. #LI-VV1 Compensation & Benefits Details An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs. The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future. If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned. You will be eligible to be considered for bonuses under either WD’s Short Term Incentive Plan (“STI Plan”) or the Sales Incentive Plan (“SIP”) which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD'S Standard Terms and Conditions for Restricted Stock Unit Awards. We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law. Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to WD Ethics Helpline or email [email protected]. Job Type (exemption status): Non-Exempt position - Please see related compensation & benefits details below Salary Range: 77,900.00-103,800.00 Business Function: Administration Work Location: San Jose Great Oaks Headquarters--LOC_WDT_USCA23
Responsibilities
The Executive Assistant will provide strategic support to senior leadership by managing complex calendars, travel logistics, and high-impact priorities. They will also act as a gatekeeper and project coordinator to ensure operational efficiency and seamless day-to-day executive functions.
Executive Assistant 2 at Western Digital
San Jose, California, United States - Full Time
Skills Needed
Calendaring, Project Management, Time Management, Expense Reporting, Travel Coordination, Event Planning, Communication, Stakeholder Management, Problem Solving, Microsoft Outlook, Google Workspace, Excel, Logistics, Administrative Support, Strategic Planning, Discretion
Specialization
Candidates must have 3–6+ years of experience supporting senior leaders with expert-level organizational and project management skills. Proficiency in productivity tools and the ability to operate with high discretion and minimal direction are required.
Experience Required
Minimum 5 year(s)
Executive - Assistant at Malomatia
Doha, , Qatar - Full Time
Skills Needed
Microsoft Office, Excel, Word, Powerpoint, Data Analysis, Documentation, Presentation Creation, Project Management Tools, Data Organization, Budget Management, Report Generation, Performance Metrics, Administrative Support, Logistical Support, Confidentiality
Specialization
Candidates should possess a minimum of 5+ years of relevant experience as an Executive Assistant, ideally supporting a Chief Officer level, with a solid background in a medium to large-sized IT solutions company. Desired qualifications include a Diploma or Bachelor's degree in business administration or a related field, proficiency in Microsoft Office tools, and familiarity with project management software.
Experience Required
Minimum 5 year(s)
Executive Assistant I at Aecom USA
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Administrative Support, Diary Management, Travel Coordination, Report Preparation, Event Coordination, Expense Reporting, Vendor Management, Confidentiality, Microsoft Office, Communication Skills, Organizational Skills, Project Coordination, Budget Tracking, Sharepoint, Time Management, Attention To Detail
Specialization
Candidates must possess a bachelor's degree or at least 5 years of industry experience along with strong proficiency in MS 365 applications. Excellent interpersonal, organizational, and communication skills are required, as well as the willingness to work fixed night shifts in a hybrid environment.
Experience Required
Minimum 2 year(s)
Executive Assistant FT at Tenet Healthcare
Nacogdoches, Texas, United States - Full Time
Skills Needed
Executive Support, Administrative Support, Communication, Time Management, Organizational Skills, Professionalism, Collaboration, Healthcare Administration
Specialization
Requires a high school diploma or equivalent. Candidates must have at least 8 years of relevant experience.
Experience Required
Minimum 5 year(s)
Executive Assistant II at Marsh
Bogota, Capital District, RAP (Especial) Central, Colombia - Full Time
Skills Needed
Travel Arrangements, Calendar Management, Expense Tracking, Project Management, Document Preparation, Correspondence, Organizational Skills, Multitasking, Prioritization, Problem Solving, Decision Making, Microsoft Office Suite, Crm
Specialization
Candidates must have previous executive assistant experience supporting Business Leaders or Consultants and must be fluent in English. Proficiency in Microsoft Office Suite is required, with basic knowledge of CRM being a plus.
Experience Required
Minimum 2 year(s)
Executive Assistant II at Aecom USA
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Calendar Management, Executive Communication, Travel Coordination, Event Management, Budget Oversight, Reporting & Analysis, Vendor Management, Procurement Coordination, Internal Communications, Process Improvement, Project Support, Stakeholder Management, Confidentiality, Mentoring, Logistics Execution, Strategic Planning
Specialization
Requires a senior-level executive assistant capable of independent decision-making and handling sensitive, confidential information. Must possess advanced skills in vendor coordination, budget tracking, and process optimization.
Experience Required
Minimum 5 year(s)
Executive Assistant II at Omnicell
Austin, Texas, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Expense Reporting, Stakeholder Communication, Event Planning, Microsoft Office, Discretion, Problem Solving, Time Optimization, Budget Tracking
Specialization
Requires 3-4 years of experience supporting senior-level executives, preferably within a publicly traded company. Must be proficient in Microsoft Office and possess strong interpersonal skills and the ability to handle confidential information.
Experience Required
Minimum 2 year(s)
Executive Assistant IV at Kaiser Permanente
Pasadena, California, United States - Full Time
Skills Needed
Leadership Communications, Discretion, Project Management, Customer Experience, Computer Literacy, Strategic Alignment, Data Entry, Data Integrity, Interpersonal Skills, Executive Support, Calendar Management, Budgeting, Event Coordination, Travel Arrangement, Presentation Development, Meeting Facilitation
Specialization
Requires a high school diploma or GED and at least three to four years of administrative support experience. Candidates must have at least one year of experience in a leadership or project-leading role.
Experience Required
Minimum 2 year(s)
BGV Executive Assistant at Breckenridge Grand Vacations
Breckenridge, Colorado, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Microsoft Office Suite, Written Communication, Verbal Communication, Proofreading, Time Management, Organizational Skills, Problem Solving, It Troubleshooting, Event Planning, Project Management, Confidentiality, Vendor Relations, Travel Coordination, Expense Reporting
Specialization
Requires a minimum of 3 years of experience in an executive assistant or high-level administrative role with exceptional proficiency in Microsoft Office. Candidates must possess strong organizational skills, the ability to maintain confidentiality, and the capacity to work in-person at the resort.
Experience Required
Minimum 2 year(s)
HR/ Executive Assistant at City of O'Fallon, IL
O'Fallon, Illinois, United States - Full Time
Skills Needed
Recruitment, Onboarding, Employee Engagement, Administrative Support, Calendar Management, Personnel Recordkeeping, Microsoft Office Suite, Communication, Interpersonal Skills, Time Management, Problem Solving, Confidentiality, Critical Thinking, Customer Service, Organization, Professionalism
Specialization
Requires a high school diploma and at least two years of related administrative or HR experience. A bachelor's degree and PHR or SHRM-CP certifications are preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant III at Aecom USA
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Team Leadership, Executive Support, Performance Metrics, Calendar Management, Inbox Management, Travel Coordination, Expense Reporting, Stakeholder Management, Operational Standardization, Onboarding, Workflow Optimization, Internal Communications
Specialization
Requires a Bachelor's degree and at least 7 years of experience in executive support and supervision. Candidates must be able to work fixed night shifts in a hybrid work model.
Experience Required
Minimum 5 year(s)
Sr. Executive Assistant at Cardone Enterprises Inc
Aventura, Florida, United States - Full Time
Skills Needed
Executive Calendar Management, Private Aviation Coordination, Travel Logistics, Event Coordination, Social Media Management, Executive Correspondence, Project Management, Expense Reporting, Strategic Planning, Stakeholder Management, Confidentiality, Google Workspace, Microsoft Office, Emotional Intelligence, Business Acumen, Problem Solving
Specialization
Requires a minimum of 5 years of experience supporting C-suite executives in high-pressure environments with a valid driver's license. Must have flexible availability for evenings, weekends, and travel, along with proficiency in social media platforms and project management tools.
Experience Required
Minimum 5 year(s)
Executive Assistant X 2 at DCCEEW NSW
, New South Wales, Australia - Full Time
Skills Needed
Executive Support, Diary Management, Stakeholder Liaison, Briefing Preparation, Correspondence Handling, Administrative Coordination, Time Management, Confidentiality, Triage, Organization Skills, Written Communication, Verbal Communication
Specialization
Requires thorough knowledge of Federal, State, and local Government machinery and experience handling politically sensitive issues. Candidates must possess high-level administrative skills and be eligible as an ongoing or comparatively assessed Clerk Grade 7/8 employee.
Experience Required
Minimum 5 year(s)
CEO Executive Assistant at Zain Cash Jordan
Amman, Amman, Jordan - Full Time
Skills Needed
Calendar Management, Travel Coordination, Stakeholder Management, Communication, Report Preparation, Presentation Skills, Meeting Minutes, Confidentiality, Project Coordination, Organization, Problem Solving, Tech Savviness, Resourcefulness, Professionalism, Initiative
Specialization
Candidates must hold a bachelor's degree in business administration or a related field. The role requires 1-3 years of experience in a similar position and strong organizational and problem-solving skills.
CEO Executive Assistant at Quadient
Rueil-Malmaison, Ile-de-France, France - Full Time
Skills Needed
Executive Support, Strategic Agenda Management, Travel Coordination, Communication, Document Management, Confidentiality, Microsoft 365, Adobe Acrobat, Anticipation, Professionalism, Diplomacy, Organization, Autonomy, Reliability
Specialization
Candidates must have at least 10 years of experience supporting high-level executives and possess perfect fluency in both French and English. Proficiency in Microsoft 365 and Adobe Acrobat is required, along with exceptional organizational skills and absolute discretion.
Experience Required
Minimum 10 year(s)
Sr. Executive Assistant at Salesforce
Dublin, Leinster, Ireland - Full Time
Skills Needed
Calendar Management, Travel Arrangements, Project Management, Communication Skills, Teamwork, Relationship Management, Attention To Detail, Excel, Powerpoint, Gmail, Gcal
Specialization
Candidates should have 3+ years of experience supporting senior management and be fluent in English. Strong organizational skills and the ability to manage tasks in a structured way are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant - HR at Airbus United Kingdom
Herndon, Virginia, United States - Full Time
Skills Needed
Calendar Management, Confidentiality, Discretion, Expense Tracking, Budget Tracking, File Maintenance, Meeting Facilitation, Presentation Development, Correspondence Drafting, Event Organization, Teamwork, Attention To Detail, Time Management, Independent Judgment, Proactive Approach, Solution Oriented
Specialization
Candidates must possess a Bachelor's Degree in Business Management, Human Resources, Communication, or equivalent experience, along with 10 years of progressive corporate experience, including prior executive/C-Suite support and experience in a highly confidential environment. The role requires strong professional demeanor, exceptional accuracy, flexibility, and the ability to work through ambiguity.
Experience Required
Minimum 10 year(s)
Executive Assistant (PH) at Assistantly
, , Philippines - Full Time
Skills Needed
Calendar Management, Inbox Management, Project Management, Stakeholder Coordination, Google Workspace, Ai Tools, Research, Process Improvement, Administrative Support, Reporting, Communication, Operational Excellence
Specialization
Candidates must have over 3 years of executive assistant or operations experience and be proficient in Google Workspace, AI tools, and project management software. The position requires business-fluent English and the ability to work US hours from a remote location in the Philippines.
Experience Required
Minimum 2 year(s)
Executive Team Assistant at Matrix42
Frankfurt, Hesse, Germany - Full Time
Skills Needed
Scheduling, Travel Organization, Meeting Preparation, Report Preparation, Presentation Preparation, Correspondence, Event Planning, Logistics Coordination, Office Management, Front Desk Operations, Communication, Interpersonal Skills, Multitasking, Microsoft Office Proficiency, Discretion, Attention To Detail
Specialization
Candidates should possess multiple years of experience in office management or executive support roles, with fluency in both German and English being mandatory.
Experience Required
Minimum 2 year(s)
Executive Assistant, inD at Informa Intelligence
Dubai, Dubai, United Arab Emirates - Full Time
Skills Needed
Executive Support, Diary Management, Microsoft Outlook, Microsoft Word, Microsoft Powerpoint, Sap, Oracle, Travel Arrangements, Visa Coordination, Communication Skills, Interpersonal Skills, Attention To Detail, Problem Solving, Time Management, Confidentiality, Administrative Support
Specialization
Requires experience supporting C-level executives in a listed company with advanced proficiency in Microsoft Office Suite. Candidates must demonstrate strong organizational skills, discretion, and the ability to thrive in a fast-paced, high-pressure environment.
Experience Required
Minimum 5 year(s)