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Executive Assistant Jobs overseas

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Executive Assistant - A087 at Pearl
, , Mexico - Full Time
Skills Needed
Executive Support, Calendar Management, Email Management, Communication Skills, Organizational Skills, Attention To Detail, Recruiting Coordination, Travel Arrangements, Project Management, Productivity Tools, Emotional Intelligence, Discretion, Fast Paced Environment, Sop Creation, Tech Forward Companies, Global Teams
Specialization
Candidates must have at least 3 years of experience as an Executive Assistant, ideally supporting C-suite executives. Strong communication skills, organizational abilities, and proficiency with productivity tools are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant to CEO at Black Watch Entertainment
Winnipeg, MB R3H 0N5, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Lounge Assistant at Hilton
Kamigori, , Japan - Full Time
Skills Needed
Front Office Experience, Calm, Efficient, Organised, Excellent Communication Skills, Exceptional Guest Service, Multi Lingual
Specialization
Candidates should have previous front office experience in the hotel, leisure, or retail sector and possess excellent personal presentation and communication skills. A passion for delivering exceptional guest service is essential, and previous experience in an Executive Lounge is advantageous.
Ayvens Executive Assistant at Cooble
1082 Amsterdam, , Netherlands - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Senior Executive Assistant at Relativity Space
Long Beach, California, United States - Full Time
Skills Needed
Executive Support, Strategic Operations, Administrative Excellence, Team Leadership, Communication Skills, Problem Solving, Time Management, Relationship Building, Attention To Detail, Discretion, Organizational Skills, Collaboration, Adaptability, Proactivity, Microsoft Office Suite, Emotional Intelligence
Specialization
Candidates should have over 5 years of experience supporting C-suite executives in high-growth environments. They must demonstrate exceptional organizational skills, emotional intelligence, and the ability to navigate complex dynamics.
Experience Required
Minimum 5 year(s)
Senior Executive Assistant at University of Sussex
Brighton, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant to CEO at International Petrochemical
Dubai, , United Arab Emirates - Full Time
Skills Needed
Slack, Outlook, Collaboration Tools, English, Communications, Excel, Powerpoint
Specialization
Business Administration, Administration, Business, Communications
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant to CEO at OM Financial Group
Boston, MA 02109, USA - Full Time
Skills Needed
Computer Literacy, Management Skills, Confidentiality, Flexible Schedule, Sensitive Information, Communication Skills, Conferences, Management Software
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Executive Assistant to CCO at Security State BankWyoming
Basin, WY 82410, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Senior Executive Assistant at DeliverIt Holdings and Investments Inc
Sugar Land, TX 77478, USA - Full Time
Skills Needed
Communication Skills, Calendars, Management Skills, Management Software, Administrative Skills
Specialization
A microsoft office specialist (mos) certification or an advanced certificate for the executive assistant (acea) designation preferred.
Qualification
Trade Certificate
Senior Executive Assistant at Interac Corp
Toronto, ON, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant (Mgmt) at Marriott International Inc
Perth WA 6000, , Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Senior Executive Assistant at Wawanesa Insurance
North York, ON, Canada - Full Time
Skills Needed
Secondary Education, Completion, Communication Skills, Excel, Powerpoint, Computer Skills, Discretion
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Senior Executive Assistant at Covera Health
New York, New York, United States - Full Time
Skills Needed
Executive Support, Organizational Skills, Attention To Detail, Problem Solving, Professionalism, Judgment, Discretion, Emotional Intelligence, Adaptability, Google Workspace, Microsoft Office, Confidentiality, Communication, Logistics Coordination, Event Planning, Team Collaboration
Specialization
Candidates should have over 7 years of executive support experience in fast-paced environments and possess exceptional organizational skills. A proactive problem-solver with strong judgment and discretion is essential.
Experience Required
Minimum 10 year(s)
Senior Executive Assistant at GENERATE BIOMEDICINES INC
Somerville, Massachusetts, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Executive Communication, Problem Solving, Stakeholder Communication, Project Management, Teamwork, Leadership, Technology Management, Data Management, Attention To Detail, Confidentiality, Interpersonal Skills, Written Communication, Organizational Skills, Resourcefulness
Specialization
Candidates should have 8+ years of administrative experience, preferably supporting C-suite executives, with strong organizational skills and attention to detail. A proactive approach and excellent interpersonal skills are essential, along with proficiency in MS Office Suite.
Experience Required
Minimum 10 year(s)
Female Executive Assistant at Property Shop Investment LLC
Abu Dhabi, , United Arab Emirates - Full Time
Skills Needed
Communication Skills, Time Management, Excel, Corporate Environments, Powerpoint, Real Estate, Confidentiality
Specialization
Business administration management or related field
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant to CEO at Mayple Global
Dubai, , United Arab Emirates - Full Time
Skills Needed
Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant to CEO at Housewares Plus
Brampton, ON, Canada - Full Time
Skills Needed
Instagram, Google Sheets, Google Docs, Quickbooks, Facebook
Qualification
Graduate
Senior Executive Assistant at Agility Robotics
San Francisco, California, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Leadership, Problem Solving, Communication Skills, Discretion, Initiative, Team Development, Budget Tracking, Meeting Coordination, Travel Arrangements, Project Coordination, Event Planning, Google Workspace, Zoom, Slack
Specialization
The ideal candidate should have 7+ years of experience in an administrative role, including leadership experience at a tech startup. Exceptional organizational skills and proficiency with tools like Google Workspace and Zoom are essential.
Experience Required
Minimum 5 year(s)
Senior Executive Assistant at Fortune Brands
Deerfield, Illinois, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Travel Arrangements, Meeting Coordination, Document Preparation, Communication Skills, Confidentiality, Project Management, Microsoft Office Suite, Attention To Detail, Professionalism, Decision Making, Emotional Maturity, Problem Solving, Logistics Management, Expense Reporting
Specialization
Candidates should have a minimum of 7 years of experience supporting senior executives in a corporate setting. Strong communication skills, attention to detail, and the ability to handle confidential information are essential.
Experience Required
Minimum 10 year(s)
Executive Assistant - A087 at Pearl
, , Mexico -
Full Time

Start Date

Immediate

Expiry Date

02 Jan, 26

Salary

0.0

Posted On

04 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Support, Calendar Management, Email Management, Communication Skills, Organizational Skills, Attention to Detail, Recruiting Coordination, Travel Arrangements, Project Management, Productivity Tools, Emotional Intelligence, Discretion, Fast-Paced Environment, SOP Creation, Tech-Forward Companies, Global Teams

Industry

Recrutamento e seleção de pessoal

Description
Work Arrangement: Remote Job Type: Independent Contractor, Full-time Work Schedule: Monday–Friday, 8:00 AM – 6:00 PM EST, with flexibility to support PST overlap for leadership Locations: Remote About Pearl Talent: Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: WATCH HERE Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, make an impact, and build a long-term career. We believe in creating environments where your potential is recognized, your voice matters, and your success is tied to meaningful work—not short-term perks. Joining Pearl means stepping into opportunities that challenge you, support you, and set you up for lasting success. Role Overview: As an Executive Assistant, you’ll act as the right hand to the company’s co-founders—primarily the CEO and secondarily the CTO. You’ll manage high-volume scheduling, email prioritization, recruiting coordination, and administrative tasks that create leverage for leadership. This role is ideal for someone who thrives in fast-paced environments, has sharp communication skills, and can anticipate needs before they arise. Your Impact: Your work will enable the leadership team to operate at maximum efficiency by ensuring priorities are managed seamlessly, meetings are strategically scheduled, candidates are smoothly coordinated, and critical admin functions are executed with precision. Core Responsibilities: 1. Executive Support (50%) Manage CEO and CTO inboxes, triaging messages, drafting responses, and surfacing urgent priorities Own calendar management across multiple time zones, scheduling both internal and external meetings Serve as a discreet liaison in select communications with investors, clients, and partners 2. Recruiting Coordination (25%) Schedule and coordinate 10–20 candidate interviews per week across departments Communicate with hiring managers and candidates to ensure a smooth interview process Maintain scheduling workflows across tools (Acuity, Calendly, ATS) 3. Operations & Admin (15%) Handle travel arrangements and itineraries (1–2 trips/month) Support vendor research, swag orders, and light process documentation Assist with internal workflows across Notion, Slack, and scheduling platforms 4. Special Projects (10%) Execute ad hoc “figure it out” tasks with minimal context but high accuracy Support light project management tasks to streamline leadership workflows Must-Have: 3+ years of experience as an Executive Assistant, ideally supporting C-suite or founders Strong calendar and inbox management across multiple executives and time zones Exceptional written and verbal communication skills with high emotional intelligence Proven ability to handle sensitive information with discretion Strong organizational skills and attention to detail, with the ability to pivot quickly Comfort using productivity tools (Google Workspace, Slack, Notion, scheduling apps) Nice-to-Have: Experience in early-stage startups, tech-forward companies, or AI-related industries Exposure to private equity, finance, or M&A environments Track record of creating SOPs and improving administrative processes Familiarity with working in async, fast-paced, global teams Competitive Salary: to be discussed during the interview, based on experience and skills Remote Work: Fully remote—work from anywhere Direct Mentorship: Grow through guidance from international industry experts Learning & Development: Ongoing access to resources for professional growth Global Networking: Work and connect with professionals around the world Our Recruitment Process: Application Screening Initial Interview Skills Assessment Final Interview Job Offer Onboarding
Responsibilities
The Executive Assistant will manage high-volume scheduling, email prioritization, and administrative tasks for the CEO and CTO. This role is crucial for enabling the leadership team to operate efficiently and effectively.
Executive Assistant - A087 at Pearl
, , Mexico - Full Time
Skills Needed
Executive Support, Calendar Management, Email Management, Communication Skills, Organizational Skills, Attention To Detail, Recruiting Coordination, Travel Arrangements, Project Management, Productivity Tools, Emotional Intelligence, Discretion, Fast Paced Environment, Sop Creation, Tech Forward Companies, Global Teams
Specialization
Candidates must have at least 3 years of experience as an Executive Assistant, ideally supporting C-suite executives. Strong communication skills, organizational abilities, and proficiency with productivity tools are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant to CEO at Black Watch Entertainment
Winnipeg, MB R3H 0N5, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Lounge Assistant at Hilton
Kamigori, , Japan - Full Time
Skills Needed
Front Office Experience, Calm, Efficient, Organised, Excellent Communication Skills, Exceptional Guest Service, Multi Lingual
Specialization
Candidates should have previous front office experience in the hotel, leisure, or retail sector and possess excellent personal presentation and communication skills. A passion for delivering exceptional guest service is essential, and previous experience in an Executive Lounge is advantageous.
Ayvens Executive Assistant at Cooble
1082 Amsterdam, , Netherlands - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Senior Executive Assistant at Relativity Space
Long Beach, California, United States - Full Time
Skills Needed
Executive Support, Strategic Operations, Administrative Excellence, Team Leadership, Communication Skills, Problem Solving, Time Management, Relationship Building, Attention To Detail, Discretion, Organizational Skills, Collaboration, Adaptability, Proactivity, Microsoft Office Suite, Emotional Intelligence
Specialization
Candidates should have over 5 years of experience supporting C-suite executives in high-growth environments. They must demonstrate exceptional organizational skills, emotional intelligence, and the ability to navigate complex dynamics.
Experience Required
Minimum 5 year(s)
Senior Executive Assistant at University of Sussex
Brighton, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant to CEO at International Petrochemical
Dubai, , United Arab Emirates - Full Time
Skills Needed
Slack, Outlook, Collaboration Tools, English, Communications, Excel, Powerpoint
Specialization
Business Administration, Administration, Business, Communications
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant to CEO at OM Financial Group
Boston, MA 02109, USA - Full Time
Skills Needed
Computer Literacy, Management Skills, Confidentiality, Flexible Schedule, Sensitive Information, Communication Skills, Conferences, Management Software
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Executive Assistant to CCO at Security State BankWyoming
Basin, WY 82410, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Senior Executive Assistant at DeliverIt Holdings and Investments Inc
Sugar Land, TX 77478, USA - Full Time
Skills Needed
Communication Skills, Calendars, Management Skills, Management Software, Administrative Skills
Specialization
A microsoft office specialist (mos) certification or an advanced certificate for the executive assistant (acea) designation preferred.
Qualification
Trade Certificate
Senior Executive Assistant at Interac Corp
Toronto, ON, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant (Mgmt) at Marriott International Inc
Perth WA 6000, , Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Senior Executive Assistant at Wawanesa Insurance
North York, ON, Canada - Full Time
Skills Needed
Secondary Education, Completion, Communication Skills, Excel, Powerpoint, Computer Skills, Discretion
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Senior Executive Assistant at Covera Health
New York, New York, United States - Full Time
Skills Needed
Executive Support, Organizational Skills, Attention To Detail, Problem Solving, Professionalism, Judgment, Discretion, Emotional Intelligence, Adaptability, Google Workspace, Microsoft Office, Confidentiality, Communication, Logistics Coordination, Event Planning, Team Collaboration
Specialization
Candidates should have over 7 years of executive support experience in fast-paced environments and possess exceptional organizational skills. A proactive problem-solver with strong judgment and discretion is essential.
Experience Required
Minimum 10 year(s)
Senior Executive Assistant at GENERATE BIOMEDICINES INC
Somerville, Massachusetts, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Executive Communication, Problem Solving, Stakeholder Communication, Project Management, Teamwork, Leadership, Technology Management, Data Management, Attention To Detail, Confidentiality, Interpersonal Skills, Written Communication, Organizational Skills, Resourcefulness
Specialization
Candidates should have 8+ years of administrative experience, preferably supporting C-suite executives, with strong organizational skills and attention to detail. A proactive approach and excellent interpersonal skills are essential, along with proficiency in MS Office Suite.
Experience Required
Minimum 10 year(s)
Female Executive Assistant at Property Shop Investment LLC
Abu Dhabi, , United Arab Emirates - Full Time
Skills Needed
Communication Skills, Time Management, Excel, Corporate Environments, Powerpoint, Real Estate, Confidentiality
Specialization
Business administration management or related field
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant to CEO at Mayple Global
Dubai, , United Arab Emirates - Full Time
Skills Needed
Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant to CEO at Housewares Plus
Brampton, ON, Canada - Full Time
Skills Needed
Instagram, Google Sheets, Google Docs, Quickbooks, Facebook
Qualification
Graduate
Senior Executive Assistant at Agility Robotics
San Francisco, California, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Leadership, Problem Solving, Communication Skills, Discretion, Initiative, Team Development, Budget Tracking, Meeting Coordination, Travel Arrangements, Project Coordination, Event Planning, Google Workspace, Zoom, Slack
Specialization
The ideal candidate should have 7+ years of experience in an administrative role, including leadership experience at a tech startup. Exceptional organizational skills and proficiency with tools like Google Workspace and Zoom are essential.
Experience Required
Minimum 5 year(s)
Senior Executive Assistant at Fortune Brands
Deerfield, Illinois, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Travel Arrangements, Meeting Coordination, Document Preparation, Communication Skills, Confidentiality, Project Management, Microsoft Office Suite, Attention To Detail, Professionalism, Decision Making, Emotional Maturity, Problem Solving, Logistics Management, Expense Reporting
Specialization
Candidates should have a minimum of 7 years of experience supporting senior executives in a corporate setting. Strong communication skills, attention to detail, and the ability to handle confidential information are essential.
Experience Required
Minimum 10 year(s)