We are seeking a highly organized and personable Receptionist / Admin Assistant to join our team as the first point of contact for our office. In this role, you will be responsible for greeting and assisting visitors, managing phone calls, maintaining office supplies, and supporting daily administrative functions. This position plays a key role in supporting the Executive Director as well as the HR, Operations, and other departments. You will be expected to handle multiple tasks with professionalism, accuracy, and attention to detail while creating a warm and welcoming atmosphere for employees, members, guests, vendors, and other visitors.

SKILLS & QUALIFICATIONS:

• Knowledge of general office functions
• Preferred: Experience with DES/DDD rules and regulations
• Strong attention to detail and problem-solving skills
• Proficient in Microsoft Office
• Familiarity with Kingman, AZ and surrounding areas
• Excellent written and verbal communication skills
• High School Diploma or GED required
• Valid Fingerprint Clearance Card required

• Greet all visitors, ensuring they sign the visitor log and are directed appropriately.
• Answer all incoming phone calls, take accurate messages, and route them to the correct
• department .
• Order groceries for all MLBH locations weekly.
• Maintain and track office supplies; place and process orders as needed.
• Keep and submit monthly expense reports for the Executive Director.
• Meet weekly with the Executive Director to review performance, updates, and needs.
• Run office errands such as post office drops/pickups, grocery orders, and supply runs.
• Maintain a clean and organized office environment, ensuring daily upkeep.
• Assist with parties, celebrations, meetings, and conferences.
• Manage and oversee office equipment, replacements, and purchases (Executive Director
• approval required for purchases over $200).
• Assist with large purchases such as furniture, appliances, or activity items.
• Submit end-of-month reports including expenses, bills, supply usage, and order
• summaries.
• Coordinate with group home supervisors and managers to address updates, concerns,
• and operational needs.
• Monitor and respond to Connecteam messages related to office, orders, and supplies.