QUALIFICATIONS

• Exceptional organizational skills, with strong attention to detail and the ability to manage multiple projects simultaneously while meeting deadlines.
• Demonstrated ability to work effectively both independently and collaboratively with supervisors, senior leadership, members, and donors—while maintaining a proactive, solutions-oriented approach.
• Excellent interpersonal and communication skills, with a strong commitment to customer service and a “can-do” attitude.
• Able to work well independently as well as collaboratively in a team environment to meet organizational goals
• Proven success in coordinating special events and rentals.
• Strong event planning capabilities, including the ability to design, manage, and execute events of varying size and scope.
• Availability to work evenings and weekends for events is required.

• Plan and manage all aspects of Museum-hosted events—including receptions, fundraisers, galas, and cultivation events—including budgeting, logistics, vendor coordination, staffing, and on-site execution.
• Collaborate with the advancement team to align event strategies with broader fundraising goals, identifying and maximizing partnership and sponsorship opportunities.
• Coordinate and provide high-level, on-site support for private event rentals, such as weddings, rehearsal dinners, and birthday parties, ensuring a professional and seamless experience for clients and guests.
• Manage all aspects of rentals from inquiries, bookings, walkthroughs, and event planning;
• Work directly with caterers and event planners to successfully book rentals, overseeing each event from beginning to end; and
• Work with museum colleagues to ensure adequate staffing is scheduled for all rentals/events;
• Coordinate rental set up/breakdown with Museum staff, and caterers/planners;
• Act as liaison between the Museum and the renter and represent the Museum in a positive and effective way; and
• Be present at rentals to ensure they run smoothly and to troubleshoot any issues that arise.
• Promote/advertise availability of Museum space.
• Keep up-to-date inventory of museum’s rental property (chairs, tables, serving ware, etc.) and make replacements/additions when/if necessary.
• Ensure compliance with all event permitting, insurance, and safety requirements.
• Support efforts to develop and implement annual budget and revenue goals for rentals.