Day to day operation of the School Bookstore facility

• Serving staff and pupils in the Bookstore;
• Maintaining accurate records of charges for pupils and departments;
• Maintaining up to date information on suppliers and prices to maximise potential savings;
• Having a comprehensive knowledge of products held in the Bookstore;
• Anticipating requirements according to the different terms;
• Maintaining an appropriate level of stock to meet demand;
• Checking deliveries and approving related invoices for payment;
• Arranging weekly orders to the various departments across the site;
• Collating requests and placing orders in preparation for the following term;
• Collating requests, placing orders and then distributing annual diaries;
• Managing the School’s main paper supplies;
• Sourcing new and used textbooks;
• Analysing monthly credit card statements and providing the Finance Department with the necessary charging reports;
• Negotiating prices with suppliers;
• Working with the Estates Team to place orders for furniture and related items;
• Managing the orders for photocopier consumables across the School site;
• Monitoring pupil spend;
• Having an awareness of relevant health and safety requirements for the Bookstore area;
• Receive and manage returned items to encourage re-use and reduction of waste;
• Assisting the Main Reception in handling the lost and found property, repatriating named uniforms to pupils and passing unnamed uniforms to the PFA for sale;
• Assisting the Head of Domestic Services with handling, sorting and distributing pupil items abandoned at the end of term and arranging delivery of said items to local charities

IF YOU WOULD LIKE TO APPLY FOR THIS ROLE, PLEASE VISIT HTTPS://WELLS.CATHEDRAL.SCHOOL/2025/09/08/BOOKSTORE-ASSISTANT/ WHERE YOU WILL BE REQUIRED TO DOWNLOAD AN APPLICATION PACK AND COMPLETE AND SUBMIT AN APPLICATION FORM.

Job Title: Bookstore Assistant
Hours: 10.00am to 2.30pm, 13.5 hours per week, Monday to Wednesday
Term-time plus 5 weeks
Salary: Band B point 20 to point 21 (£25,226 to £26,147) FTE
Actual gross salary for a full academic year (£7,601 to £7,878)
Responsible to: Head of Finance
Main Purpose of Job: The purpose is to organise and provide a resource facility for pupils and departments across the School by purchasing appropriate supplies for resale to pupils or charging to departments.

KEY RESPONSIBILITIES INCLUDE:

Day to day operation of the School Bookstore facility

• Serving staff and pupils in the Bookstore;
• Maintaining accurate records of charges for pupils and departments;
• Maintaining up to date information on suppliers and prices to maximise potential savings;
• Having a comprehensive knowledge of products held in the Bookstore;
• Anticipating requirements according to the different terms;
• Maintaining an appropriate level of stock to meet demand;
• Checking deliveries and approving related invoices for payment;
• Arranging weekly orders to the various departments across the site;
• Collating requests and placing orders in preparation for the following term;
• Collating requests, placing orders and then distributing annual diaries;
• Managing the School’s main paper supplies;
• Sourcing new and used textbooks;
• Analysing monthly credit card statements and providing the Finance Department with the necessary charging reports;
• Negotiating prices with suppliers;
• Working with the Estates Team to place orders for furniture and related items;
• Managing the orders for photocopier consumables across the School site;
• Monitoring pupil spend;
• Having an awareness of relevant health and safety requirements for the Bookstore area;
• Receive and manage returned items to encourage re-use and reduction of waste;
• Assisting the Main Reception in handling the lost and found property, repatriating named uniforms to pupils and passing unnamed uniforms to the PFA for sale;
• Assisting the Head of Domestic Services with handling, sorting and distributing pupil items abandoned at the end of term and arranging delivery of said items to local charities.

This Job Description outlines the duties for the time being of this post to indicate the level of responsibilities. It is not a comprehensive or exclusive list and duties may be varied from time to time, which does not change the general character of the job or the level of responsibility.

Promoting Safeguarding and welfare of children and young persons

• Promote and safeguard the welfare of children and young people for whom you are responsible, and with whom you come into contact
• Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
• Be aware of support and ensure equal opportunities for all
• Contribute to the overall ethos/work/aims of the school
• Appreciate and support the role of other professionals
• Attend and participate in relevant meetings as required
• Participate in training and other learning activities and performance development as required
• Assist with pupil needs as appropriate during the school day

Job Types: Part-time, Permanent
Pay: £25,226.00-£26,147.00 per year
Expected hours: 13.5 per week

Benefits:

• Company pension
• Discounted or free food
• Sick pay

Work Location: In perso