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ADMINISTRATION ASSISTANT at FHI 360
, , - Full Time
Skills Needed
Communication Skills, Administrative Skills, Organizational Skills, Attention To Detail, Problem Solving, Time Management, Confidentiality, Team Collaboration, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Logistical Support, Report Writing, Meeting Coordination, Travel Coordination, Record Keeping
Specialization
Candidates must hold a bachelor's degree in business administration or a recognized equivalent and have at least 3 years of relevant experience. Knowledge of administrative skills and experience in a complex organization are essential.
Experience Required
Minimum 2 year(s)
Administration Assistant at UGL Limited
, , - Full Time
Skills Needed
Administrative Support, Organizational Skills, Multitasking, Microsoft Office Suite, Communication Skills, Interpersonal Skills, Problem Solving, Continuous Improvement
Specialization
Candidates should have proven experience in a site or project-based administrative role, ideally within engineering or construction environments. Strong organizational skills and proficiency in Microsoft Office are essential, along with excellent communication abilities.
Experience Required
Minimum 2 year(s)
Administration Assistant at UG2
Boston, Massachusetts, United States - Full Time
Skills Needed
Customer Service, Organizational Skills, Communication Skills, Attention To Detail, Multi Tasking, Microsoft Excel, Microsoft Word, Microsoft Powerpoint
Specialization
Candidates should have at least one year of customer service experience and possess strong organizational and communication skills. Attention to detail and the ability to handle multiple tasks simultaneously are also essential.
Administration Assistant at MULTIHEIGHT SCAFFOLDING PTE LTD
Singapore 639126, , Singapore - Full Time
Skills Needed
Coordinating Skills, Health Insurance, Interpersonal Skills
Qualification
Graduate
ADMINISTRATION ASSISTANT at Ice Den Chandler
Chandler, Arizona, United States - Full Time
Skills Needed
Customer Service, Attention To Detail, Communication, Cash Handling, Office Upkeep, Teamwork, Flexibility, Fast Paced Environment, Computer Proficiency, Administrative Procedures, Ice Sports Knowledge
Specialization
Candidates should have a desire to help and work as part of a team, with flexibility to work various shifts. Experience in customer service and proficiency in administrative procedures are required.
Administration Assistant at Sutaka UK Ltd
Hayes UB3 1EY, , United Kingdom - Full Time
Skills Needed
Supply Chain, Purchasing, Communication Skills, Sales Coordination
Specialization
Marketing or related field
Qualification
Graduate
Administration Assistant at Ace Play Ltd
Wrexham LL13 8DU, , United Kingdom - Full Time
Skills Needed
Xero, Confidentiality, Microsoft Office, Computer Skills, Sensitive Information, Excel
Qualification
Graduate
Administration Assistant at ECO GREEN UPGRADES LTD
Luton, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administration Assistant at DCR Electrical Ltd
NOTN3, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at Barkan Management Company
North Providence, Rhode Island, United States - Full Time
Skills Needed
Customer Service, Microsoft Word, Microsoft Excel, Microsoft Outlook, Written Communication, Oral Communication, Multi Tasking, Self Motivated
Specialization
Prior experience in property management is preferred but not necessary. Candidates must have excellent written and verbal communication skills and be self-motivated.
Warehouse Administration at ZIMMERMANN PVSteel Group
8O, , Germany - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at Northern Trust Company Limited
Wallsend NE28 9NX, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at Cwm Taf Morgannwg University Health Board
LC8, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at General Trading Comapny
Irvine, California, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at Essex Partnership University NHS Foundation Trust
Basildon SS16 5NL, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at Sensory Soft Play
Hastings TN34 2JE, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at Crowther Lodge Motor Company
Gateshead NE8, , United Kingdom - Full Time
Skills Needed
Computer Skills, Communication Skills, Microsoft Office
Qualification
Graduate
Administration Assistant at The Orders of St Johns Care Trust
Didcot OX11 7JN, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at Chadwicks Group
Dublin, County Dublin, Ireland - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at Sterling Spinal Wellness
Uxbridge UB11 1FW, , United Kingdom - Full Time
Skills Needed
Wellbeing, Interpersonal Skills, Google Suite, English, Health, Canva, Mailchimp
Qualification
Graduate
Experience Required
Minimum 1 year(s)
ADMINISTRATION ASSISTANT at FHI 360
, , -
Full Time

Start Date

Immediate

Expiry Date

28 Dec, 25

Salary

0.0

Posted On

29 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Communication Skills, Administrative Skills, Organizational Skills, Attention to Detail, Problem Solving, Time Management, Confidentiality, Team Collaboration, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Logistical Support, Report Writing, Meeting Coordination, Travel Coordination, Record Keeping

Industry

International Trade and Development

Description
TITRE DU POSTE : ADMINISTRATION ASSISTANT (1) Lieu d’affectation : Kolwezi, RDC Type de contrat : Contrat local à durée déterminée Superviseur hiérarchique : Directeur des opérations et Finances Durée : 03 mois allant jusqu’en décembre 2025 avec possibilité de renouvellement. CONTEXTE : Dans le cadre de la continuité des interventions vitales dans les zones précédemment couvertes par l’USAID, mais qui ne bénéficient actuellement d’aucun appui actif dans le cadre du programme PEPFAR, EpiC DRC a reçu le mandat de mettre en œuvre des services VIH essentiels à destination des adultes à risque, des enfants et des personnes vivant avec le VIH (PVVIH) dans trois zones de santé rurales du Haut-Katanga (Sakania, Panda et Kapolowe), ainsi que dans la province du Lualaba. Cette initiative vise à combler les lacunes critiques en matière d’accès aux services VIH et à garantir la continuité d’activités essentielles dans ces zones à haut risque. Afin d’atténuer l’impact des interruptions actuelles dans l’accès aux soins et traitements pour un nombre important de PVVIH, EpiC DRC prévoit la mise en œuvre d’un ensemble d’interventions prioritaires, comprenant notamment : La réalisation de dépistages du VIH dans les communautés et les établissements de santé ; La distribution de traitements antirétroviraux et le renforcement de l’observance thérapeutique ; Le renforcement des capacités des laboratoires pour la surveillance de la charge virale ; L’amélioration de la qualité des soins essentiels liés au VIH fournis par les partenaires gouvernementaux de santé ; Le suivi et l’évaluation des interventions afin d’en assurer l’efficacité et l’impact. Dans cette optique, EpiC DRC prévoit le recrutement d’un Administration Assistant en vue d’assurer la mise en œuvre rapide de ces interventions critiques, répondre aux besoins urgents des PVVIH, et maintenir l’élan vers l’équité en santé et la résilience des communautés affectées. FONCTIONS ESSENTIELLES : Gérer et exécuter des fonctions administratives complexes et confidentielles pour assurer le bon déroulement des opérations exécutives lui assignées et fournir un soutien administratif et de secrétariat au bureau du projet L’EpiC RDC à Kolwezi. Gérer et fournir un soutien direct au Chef du Projet et coordonner l'assistance au bureau du Chef du projet dans toutes les questions administratives. DEVOIRS ET RESPONSABILITÉS : Gérer toutes les correspondances entrantes et sortantes, des rapports, des courriels, leur archivage, tout en assurant la dissémination des informations au sein de l’organisation. Maintenir / mettre à jour les calendriers de l'équipe de la haute direction (SMT), les rendez-vous et les réunions. Rédiger la correspondance et les rapports demandés. Enregistrer les procès-verbaux des réunions et les diffuser parmi le personnel du bureau de pays. Gérer les dossiers et les dépôts de bureau, le cas échéant. Aider l'équipe des opérations à fournir un soutien logistique pour les ateliers et les formations. Répondre et filtrer les appels téléphoniques ; recevoir et délivrer des messages ; et répondre aux questions de nature non scientifique / non politique. Assurer la liaison avec le personnel de FHI 360 SMT. Fournir et organiser tout le matériel de soutien à l'avance pour les réunions et les déplacements au nom du SMT. Suivre et suivre l'état des actions et demandes en suspens au nom de SMT. Gérer les préparatifs de voyage pour le bureau SMT, superviser les autorisations de voyage et les rapports de dépenses, examiner les rapports de voyage pour le contenu et le format, coordonner les arrangements de voyage. Gérer la rédaction, la révision et la diffusion de tous les procès-verbaux des réunions et assurer la qualité. Travailler en étroite collaboration avec SMT et au besoin avec d'autres groupes FHI 360 pour assurer un flux de travail en temps opportun. Coordonner et gérer les voyages internationaux et superviser les réservations d'hôtel pour le personnel international. Sur instruction et approbation de SMT, postulez et obtenez l'accord de voyage / l'approbation de l'USAID. Assurer la liaison avec le bureau régional et le siège de FHI 360 aux USA sur les questions administratives nécessitant leur participation. Effectuer des tâches supplémentaires comme assignées par la direction CONNAISSANCES, COMPÉTENCES ET CAPACITÉS : Compétences considérables en communication orale et écrite. Capacité à communiquer efficacement et avec tact avec tous les niveaux du personnel, les représentants des donateurs et des organismes collaborateurs, des personnes de cultures diverses et le public. Capacité à négocier avec tact. Initiative et discrétion dans le jugement et la gestion des questions confidentielles, des documents et des questions sensibles. Ingénieux grâce à la technologie, aux compétences en recherche et à l'établissement de relations entre plusieurs équipes et unités organisationnelles et organisations professionnelles pour résoudre les problèmes et amorcer des améliorations. Maîtrise des compétences en secrétariat pour inclure la grammaire, l'orthographe et la relecture. Maîtrise des logiciels Word, PowerPoint et Excel. Capacité à travailler de manière autonome et à organiser, coordonner et traiter efficacement les affectations de travail, tout en accordant une attention aux détails. Avec une supervision minimale, gérer efficacement le flux de travail à volume élevé. Capacité à gérer plusieurs tâches simultanément et à définir des priorités. Capacité à gérer une charge de travail exigeante. Capacité d'anticiper le support technique et administratif requis. Capacité de rechercher et d'obtenir des informations de diverses sources. Possibilité de voyager dans les diverses zones d’activité du projet si nécessaire QUALIFICATIONS ET EXIGENCES : Être détenteur d’un diplôme de licence en administration des affaires ou son équivalent reconnu et 3 ans d'expérience pertinente. Connaissance des compétences administratives et / ou de secrétariat indispensable. Expérience en tant qu'assistant administrative, de préférence dans une grande organisation complexe. La connaissance des programmes financés par l'USAID et des organisations non gouvernementales en RDC serait un plus. CRITERES MINIMA DE RECRUTEMENT Tout(e) candidat(e) intéressé(e) est prié(e) de soumettre sa lettre de motivation ainsi que son Curriculum Vitae détaillé mis à jour (titre, fonctions occupées, période, tâches et responsabilités) avec au moins trois références professionnelles vérifiables (avec mention de leurs fonctions, adresses électroniques et numéros de téléphone), ainsi que les copies des Diplômes, Attestations de fin de services redus. Il est également demandé aux candidat(e) d’annexer leurs cartes de demandeur d’emploi. Les candidats intéressés doivent postuler à partir du site web de l’organisation ; Seuls les candidat(e)s présélectionné(e)s seront contacté(e)s pour la suite du processus. Les candidatures féminines sont fortement encouragées. Vu l’urgence, les candidatures seront examinées au fur et à mesure dès leur réception et le poste restera ouvert jusqu'à ce qu'il soit pourvu ; nous vous encourageons donc à ne pas attendre la fin pour postuler. La Date limite du dépôt des candidatures est fixé pour le ……….. /…….. / 2025 à 17H30, heure de l’Est. This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself. Please click here to continue searching FHI 360's Career Portal. FHI 360 is a global organization that mobilizes research, resources and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. To learn more, visit fhi360.org. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.
Responsibilities
The Administration Assistant will manage complex administrative functions to ensure smooth executive operations and provide secretarial support to the project office. Responsibilities include managing correspondence, maintaining calendars, and coordinating travel arrangements.
ADMINISTRATION ASSISTANT at FHI 360
, , - Full Time
Skills Needed
Communication Skills, Administrative Skills, Organizational Skills, Attention To Detail, Problem Solving, Time Management, Confidentiality, Team Collaboration, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Logistical Support, Report Writing, Meeting Coordination, Travel Coordination, Record Keeping
Specialization
Candidates must hold a bachelor's degree in business administration or a recognized equivalent and have at least 3 years of relevant experience. Knowledge of administrative skills and experience in a complex organization are essential.
Experience Required
Minimum 2 year(s)
Administration Assistant at UGL Limited
, , - Full Time
Skills Needed
Administrative Support, Organizational Skills, Multitasking, Microsoft Office Suite, Communication Skills, Interpersonal Skills, Problem Solving, Continuous Improvement
Specialization
Candidates should have proven experience in a site or project-based administrative role, ideally within engineering or construction environments. Strong organizational skills and proficiency in Microsoft Office are essential, along with excellent communication abilities.
Experience Required
Minimum 2 year(s)
Administration Assistant at UG2
Boston, Massachusetts, United States - Full Time
Skills Needed
Customer Service, Organizational Skills, Communication Skills, Attention To Detail, Multi Tasking, Microsoft Excel, Microsoft Word, Microsoft Powerpoint
Specialization
Candidates should have at least one year of customer service experience and possess strong organizational and communication skills. Attention to detail and the ability to handle multiple tasks simultaneously are also essential.
Administration Assistant at MULTIHEIGHT SCAFFOLDING PTE LTD
Singapore 639126, , Singapore - Full Time
Skills Needed
Coordinating Skills, Health Insurance, Interpersonal Skills
Qualification
Graduate
ADMINISTRATION ASSISTANT at Ice Den Chandler
Chandler, Arizona, United States - Full Time
Skills Needed
Customer Service, Attention To Detail, Communication, Cash Handling, Office Upkeep, Teamwork, Flexibility, Fast Paced Environment, Computer Proficiency, Administrative Procedures, Ice Sports Knowledge
Specialization
Candidates should have a desire to help and work as part of a team, with flexibility to work various shifts. Experience in customer service and proficiency in administrative procedures are required.
Administration Assistant at Sutaka UK Ltd
Hayes UB3 1EY, , United Kingdom - Full Time
Skills Needed
Supply Chain, Purchasing, Communication Skills, Sales Coordination
Specialization
Marketing or related field
Qualification
Graduate
Administration Assistant at Ace Play Ltd
Wrexham LL13 8DU, , United Kingdom - Full Time
Skills Needed
Xero, Confidentiality, Microsoft Office, Computer Skills, Sensitive Information, Excel
Qualification
Graduate
Administration Assistant at ECO GREEN UPGRADES LTD
Luton, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administration Assistant at DCR Electrical Ltd
NOTN3, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at Barkan Management Company
North Providence, Rhode Island, United States - Full Time
Skills Needed
Customer Service, Microsoft Word, Microsoft Excel, Microsoft Outlook, Written Communication, Oral Communication, Multi Tasking, Self Motivated
Specialization
Prior experience in property management is preferred but not necessary. Candidates must have excellent written and verbal communication skills and be self-motivated.
Warehouse Administration at ZIMMERMANN PVSteel Group
8O, , Germany - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at Northern Trust Company Limited
Wallsend NE28 9NX, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at Cwm Taf Morgannwg University Health Board
LC8, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at General Trading Comapny
Irvine, California, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at Essex Partnership University NHS Foundation Trust
Basildon SS16 5NL, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at Sensory Soft Play
Hastings TN34 2JE, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at Crowther Lodge Motor Company
Gateshead NE8, , United Kingdom - Full Time
Skills Needed
Computer Skills, Communication Skills, Microsoft Office
Qualification
Graduate
Administration Assistant at The Orders of St Johns Care Trust
Didcot OX11 7JN, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at Chadwicks Group
Dublin, County Dublin, Ireland - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administration Assistant at Sterling Spinal Wellness
Uxbridge UB11 1FW, , United Kingdom - Full Time
Skills Needed
Wellbeing, Interpersonal Skills, Google Suite, English, Health, Canva, Mailchimp
Qualification
Graduate
Experience Required
Minimum 1 year(s)