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Executive Assistant Jobs overseas

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Executive Assistant at Pele Energy Group
Sandton, Gauteng, South Africa - Full Time
Skills Needed
Executive Assistant, Administrative Support, Ai Tools, Organizational Skills, Attention To Detail, Discretion, Calendar Management, Travel Arrangements, Communication Management, Meeting Preparation, Document Management, Relationship Management, Project Support, Expense Management, Confidentiality, Problem Solving
Specialization
Candidates must possess a Bachelor's degree or equivalent experience, along with a minimum of 5 years supporting senior executives as an Executive Assistant. Essential requirements include exceptional organizational skills, strong communication abilities, proficiency in Microsoft Office Suite, and a demonstrated interest in utilizing AI technologies for productivity enhancement.
Experience Required
Minimum 5 year(s)
Senior Executive Assistant at Palo Alto Networks
, California, United States - Full Time
Skills Needed
Executive Assistant, Calendar Management, Meeting Coordination, Travel Logistics, Presentation Assistance, Report Data, Stakeholder Management, Special Projects, Event Planning, Discretion, Proactive Mindset, Detail Oriented, Google Workspace, Concur, Interpersonal Skills
Specialization
Candidates must possess a minimum of 5+ years of experience as an Executive Assistant supporting SVP-level leaders, preferably within a high-growth sales environment. Essential qualifications include excellent organizational and communication skills, the ability to handle sensitive information with discretion, and proficiency with tools like Google Workspace and Concur.
Experience Required
Minimum 5 year(s)
WEST PALM BEACH, FL FOUNDER SEEKING EXECUTIVE ASSISTANT/PERSONAL ASSISTANT! at The Nanny League, Inc.
Palm Beach, Florida, United States - Full Time
Skills Needed
Executive Assistant, Personal Assistant, Household Operations Director, Systems Driven, Asana, Budgeting, Vendor Management, Travel Logistics, Staff Oversight, Project Tracking, Financial Reporting, Research And Development, Confidentiality, Adaptability, Intuition, Discretion
Specialization
The ideal candidate must possess 10+ years of high-level Executive Assistant and/or Personal Assistant experience, with deep exposure to private household management and prior experience creating operational systems from scratch. Non-negotiable requirements include being highly intelligent, quick to learn, experienced with Asana, demonstrating household budgeting skills, and operating calmly under pressure with absolute confidentiality.
Experience Required
Minimum 10 year(s)
Executive Assistant Marketing VA (Influencer/Affiliate focus) (006-00484) at Hunt St
, , Philippines - Full Time
Skills Needed
Executive Assistant, Marketing, Virtual Assistant, Influencer Outreach, Affiliate Outreach, Instagram Research, Data Organization, Google Sheets, Attention To Detail, Online Research, Communication, Sop Following, Content Style Analysis, Prospect Compilation, Reporting
Specialization
Candidates must have at least three years of experience as an Executive Assistant Marketing VA with a focus on influencer/affiliate work, demonstrating strong online research skills and meticulous attention to detail. Required qualifications also include proficiency with Google Docs/Sheets and the ability to follow clear criteria while providing consistent summary reports.
Experience Required
Minimum 2 year(s)
Executive Assistant at Hedon Group
Toulouse, Occitania, France - Full Time
Skills Needed
Autonomy, Structure, Results Orientation, Project Management, Interpersonal Skills, Operational Role, Strategic Role, Recruitment, Onboarding, Performance Monitoring, Event Organization, Group Representation
Specialization
The ideal candidate is autonomous, structured, results-oriented, and capable of advancing projects without hierarchical authority. A degree equivalent to a Bac +3 to Bac +5 (HR, business school, or equivalent) is required, along with a desire to work quickly, well, and with great autonomy in a demanding environment.
Experience Required
Minimum 2 year(s)
Executive Assistant at Cogir of Peoria
Scottsdale, Arizona, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Expense Management, Communication, Event Planning, Project Management, Onboarding Support, Stakeholder Liaison, Detail Orientation, Time Management, Discretion, Microsoft Office Suite, Sap Concur, Proactive, Resourcefulness, Emotional Intelligence
Specialization
Candidates must possess three to five years of progressive administrative experience, preferably supporting C-suite executives in a dynamic corporate setting, alongside a strong service mindset and solution-oriented approach. Essential qualifications include excellent organizational skills, high discretion with confidential information, proficiency in Microsoft Office Suite and Concur, and strong, professional communication abilities.
Experience Required
Minimum 2 year(s)
Executive Assistant at Adani Global Pte Ltd
Khoraj, gujarat, India - Full Time
Skills Needed
Administrative Support, Organizational Skills, Communication, Documentation Management, Confidentiality, Efficiency, Scheduling, Treasury Operations, Strategic Initiatives
Specialization
Requires a Bachelor's degree in Business Administration, Finance, or Economics, along with 3-6 years of experience as a Personal Assistant, Executive Assistant, or Treasury Coordinator. The role demands strong administrative, organizational, and communication skills, with a focus on confidentiality and efficiency.
Experience Required
Minimum 2 year(s)
Executive Assistant at Securitas USA Corporate Services
Breukelen, Utrecht, Netherlands - Full Time
Skills Needed
Agenda Management, Mailbox Management, Meeting Preparation, Minute Taking, Correspondence Drafting, Document Quality Control, Visitor Reception, Data File Management, Payment Processing, Budget Monitoring, Proactivity, Solution Orientation, Prioritization, Confidentiality, Tact
Specialization
Candidates must be independent, proactive professionals who maintain oversight and prioritize effectively, even under pressure, while maintaining confidentiality. Required qualifications include MBO+ (WEB 5) level education, 3-5 years of experience in executive support, and excellent proficiency in both Dutch and English, along with strong skills in Microsoft 365.
Experience Required
Minimum 2 year(s)
Executive Assistant at Advanced Medical Management
Long Beach, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Presentation Preparation, Communication, Confidentiality, Prioritization, Budget Tracking, Expense Reporting, Liaison, System Improvement, Event Planning, Time Management, Microsoft Office Proficiency, Problem Solving, Emotional Intelligence
Specialization
Candidates must possess 5 or more years of experience supporting senior executives, demonstrating exceptional organizational skills, strong communication abilities, and a high level of discretion. Required qualifications include advanced proficiency in Microsoft Office and the ability to manage multiple competing priorities with minimal supervision.
Experience Required
Minimum 5 year(s)
Executive Assistant at The Brooklyn Hospital Center
New York, New York, United States - Full Time
Skills Needed
Clerical Duties, Reception Duties, Telephone Answering, Call Routing, Calendar Management, Report Preparation, Presentation Preparation, Administrative Support, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Microsoft Outlook, Communication Skills
Specialization
Candidates must possess three to four years of administrative and clerical experience specifically within a clinical setting. Essential requirements include the ability to prioritize work for self and others, strong computer literacy with proficiency in Microsoft Office applications, and excellent communication skills.
Experience Required
Minimum 2 year(s)
EXECUTIVE ASSISTANT at Children's Law Center of California
Monterey Park, California, United States - Full Time
Skills Needed
Strategic Partnership, Calendar Management, Priority Management, Project Coordination, Communication, Relationship Coordination, Administrative Support, Operational Support, Confidentiality, Professional Judgment, Problem Solving, Microsoft 365 Proficiency, Digital Collaboration, Technological Agility, Data Integrity, Virtual Collaboration
Specialization
Applicants must possess 1-5 years of Administrative or Executive Assistant experience, preferably supporting an executive leader, along with expert-level proficiency in Microsoft 365 and strong skills in digital collaboration systems. Candidates need high organizational skills, problem-solving abilities, and the technological agility to leverage emerging tools while maintaining strict confidentiality.
Experience Required
Minimum 2 year(s)
Executive Assistant at Baskerville-Donovan Inc
Pensacola, Florida, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Expense Reporting, Confidentiality, File Organization, Project Tracking, Communication, Correspondence Drafting, Finance Assistance, Event Planning, Relationship Building, Attention To Detail, Problem Solving, Microsoft Suite Proficiency, Time Management
Specialization
Candidates must possess a minimum of 5 years of experience supporting senior leaders or executives, coupled with exceptional organizational and time-management skills. Required competencies include strong written and verbal communication, high professionalism, discretion, and proficiency in the Microsoft Suite.
Experience Required
Minimum 5 year(s)
Executive Assistant at Aurora Innovation
Pittsburgh, Pennsylvania, United States - Full Time
Skills Needed
Calendar Management, Communication, Attention To Detail, Problem Solving, Adaptability, Judgment, Discretion, Resourcefulness, Time Management, Project Coordination, Confidentiality, Presentation Preparation, Meeting Facilitation, Process Improvement, Travel Coordination, Expense Reporting
Specialization
Required qualifications include excellent calendar management, strong verbal and written communication skills, and exceptional attention to detail, along with proficiency in various online tools like spreadsheets and slide presentations. Candidates must be creative problem solvers, adaptable to dynamic environments, possess exceptional judgment, and be highly resourceful team players capable of meeting deadlines.
Experience Required
Minimum 5 year(s)
Executive Assistant at Aurora Innovation
Mountain View, California, United States - Full Time
Skills Needed
Calendar Management, Communication, Attention To Detail, Problem Solving, Self Starter, Collaboration, Adaptability, Judgment, Discretion, Resourcefulness, Time Management, Project Coordination, Confidentiality, Process Improvement, Travel Coordination, Expense Reporting
Specialization
Required qualifications include excellent calendar management, strong verbal and written communication skills, and exceptional attention to detail, along with proficiency in various online tools like spreadsheets and slide presentations. Candidates must be creative problem solvers, adaptable to dynamic environments, possess exceptional judgment, and be highly resourceful team players capable of meeting deadlines.
Experience Required
Minimum 5 year(s)
Executive Assistant at ASSYSTEM
Newcastle upon Tyne, England, United Kingdom - Full Time
Skills Needed
Executive Support, Diary Management, Briefing Preparation, Meeting Coordination, Stakeholder Management, Confidential Communication, Project Support, Administrative Efficiency, Email Management, Event Coordination, Travel Arrangement, Organizational Skills, Communication Skills, Discretion, Adaptability, Microsoft Office Proficiency
Specialization
Candidates should have significant experience supporting senior leadership and possess strong organizational and communication skills. A proactive approach and the ability to handle confidential information with discretion are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at AdamsBrown, LLC
Manhattan, Kansas, United States - Full Time
Skills Needed
Executive Support, Internal Communications, Calendar Management, Scheduling, Travel Arrangements, Gatekeeping, Correspondence Management, Meeting Preparation, Presentation Preparation, Minute Taking, Event Planning, Expense Reporting, File Management, Discretion, Project Management, Asana
Specialization
Candidates must possess a Bachelor’s degree in a relevant field and over 10 years of experience as an Executive Assistant or similar role, including demonstrated experience supporting C-Suite leaders. Required expertise includes strong internal communications skills, high discretion, and proficiency in managing complex administrative and project management duties.
Experience Required
Minimum 10 year(s)
Executive Assistant at Spatial Front, Inc.
Arlington, Virginia, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Travel Coordination, Research, Communication, Organization, Confidentiality, Time Management, Ai Tools, Chatgpt, Gemini, Microsoft Copilot, Documentation, Project Coordination, Problem Solving, Attention To Detail
Specialization
Candidates should have 0-3 years of experience in administrative or executive support and possess strong organizational and communication skills. A bachelor's degree is preferred, and the role requires the ability to work fully onsite in Arlington, VA.
Executive Assistant at Partnership HealthPlan of California
Fairfield, California, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Meeting Coordination, Expense Reporting, Travel Arrangements, Project Coordination, Microsoft Office Suite, Communication Skills, Organizational Skills, Confidentiality, Data Entry, Research Skills, Interpersonal Skills, Time Management, Attention To Detail
Specialization
Candidates must have at least five years of administrative experience, preferably at an executive level, and possess strong proficiency in Microsoft Office Suite. A high school diploma is required, with an associate's degree preferred, along with a valid California driver's license.
Experience Required
Minimum 5 year(s)
Executive Assistant at ICAN Positive Programs for Youth
Chandler, Arizona, United States - Full Time
Skills Needed
Executive Administrative Support, Project Management, Salesforce, Calendar Management, Travel Coordination, Meeting Minutes, Budgeting, Donor Stewardship, Data Entry, Communication Skills, Time Management, Customer Service, Organizational Skills, Attention To Detail, Confidentiality, Problem Solving
Specialization
Candidates must have at least 2 years of executive administrative experience and strong project management skills. Proficiency in communication, organization, and maintaining confidentiality is essential, along with a valid driver's license and reliable transportation.
Experience Required
Minimum 2 year(s)
Executive Assistant at Ephemeris Net
El Segundo, California, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Event Planning, Operations Management, Vendor Management, Facilities Management, Project Tracking, Microsoft 365, Rippling, Onboarding, Process Automation, Written Communication, Documentation, Confidentiality, Logistics
Specialization
Candidates must have at least 3 years of experience in operations or executive support roles with a demonstrated ability to manage multiple functional areas. Strong written communication skills, proficiency in modern operations tooling, and the ability to handle confidential information with discretion are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pele Energy Group
Sandton, Gauteng, South Africa -
Full Time

Start Date

Immediate

Expiry Date

25 May, 26

Salary

0.0

Posted On

24 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Assistant, Administrative Support, AI Tools, Organizational Skills, Attention To Detail, Discretion, Calendar Management, Travel Arrangements, Communication Management, Meeting Preparation, Document Management, Relationship Management, Project Support, Expense Management, Confidentiality, Problem Solving

Industry

Renewable Energy Semiconductor Manufacturing

Description
The Executive Assistant provides high-level administrative support to the Chief Strategist & Partnerships (CSP), leveraging AI tools and technologies to maximize efficiency and effectiveness. This role requires exceptional organizational skills, attention to detail, discretion, the ability to anticipate needs, and a proactive approach to utilizing AI for optimization. The Executive Assistant will be a key point of contact for internal and external stakeholders, representing the CSP and Pele Energy Group with professionalism and polish. AI-Enhanced Calendar Management: Proactively manage the CSP's complex calendar, utilizing AI-powered scheduling tools to optimize meeting scheduling, prioritize conflicting requests, and integrate personal and work calendars seamlessly. Leverage AI for smart reminders and task management related to calendar events. AI-Driven Travel Arrangements: Coordinate all aspects of domestic and international travel, employing AI travel platforms to find the best flight and accommodation options, manage itineraries, and anticipate potential travel disruptions. Utilize AI for expense tracking and reporting related to travel. Intelligent Communication Management: Manage the flow of information, using AI-powered email filtering and prioritization tools to ensure timely responses to critical communications. Leverage AI writing assistants for drafting correspondence and preparing presentations. AI-Assisted Meeting Preparation: Prepare meeting agendas, gather relevant materials, and ensure meeting logistics are handled smoothly. Utilize AI tools for transcribing meeting minutes and generating summaries. Document Management & Automation: Organize and maintain electronic and physical files, leveraging AI-powered document management systems for efficient search and retrieval. Explore opportunities for document automation using AI. Relationship Management & CRM Integration: Build and maintain strong relationships with internal and external stakeholders, utilizing CRM systems and AI-powered relationship insights to personalize communication and track interactions. AI-Powered Project Support: Provide support on special projects, leveraging AI tools for research, data analysis, and project coordination. Explore AI-driven project management platforms for task management and progress tracking. Expense Management & Automation: Process expense reports, utilizing AI-powered expense management tools for automated data entry and reconciliation. Confidentiality: Maintain strict confidentiality regarding sensitive information. Proactive Problem Solving with AI Assistance: Proactively identify and resolve administrative issues, leveraging AI-powered problem-solving tools and resources to anticipate potential problems and develop effective solutions. Continuous Learning & AI Adoption: Stay up-to-date with the latest AI tools and technologies and actively seek opportunities to integrate them into daily tasks to enhance efficiency and productivity. Desired Skills & Qualifications Bachelor's degree or equivalent experience. 5+ years of experience as an Executive Assistant, supporting senior executives. Exceptional organizational skills and attention to detail. Excellent communication (written and verbal) and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong problem-solving and decision-making abilities. Ability to work independently and as part of a team. Ability to handle multiple tasks and prioritize effectively in a fast-paced environment. High level of discretion and professionalism. Demonstrated experience and interest in utilizing AI tools and technologies for productivity enhancement. Experience in the renewable energy and development sector is a plus
Responsibilities
The Executive Assistant will provide high-level administrative support to the Chief Strategist & Partnerships (CSP), focusing heavily on leveraging AI tools for scheduling, travel coordination, communication management, and meeting preparation to maximize efficiency. This role involves acting as a key professional contact for stakeholders while maintaining strict confidentiality and proactively solving administrative issues.
Executive Assistant at Pele Energy Group
Sandton, Gauteng, South Africa - Full Time
Skills Needed
Executive Assistant, Administrative Support, Ai Tools, Organizational Skills, Attention To Detail, Discretion, Calendar Management, Travel Arrangements, Communication Management, Meeting Preparation, Document Management, Relationship Management, Project Support, Expense Management, Confidentiality, Problem Solving
Specialization
Candidates must possess a Bachelor's degree or equivalent experience, along with a minimum of 5 years supporting senior executives as an Executive Assistant. Essential requirements include exceptional organizational skills, strong communication abilities, proficiency in Microsoft Office Suite, and a demonstrated interest in utilizing AI technologies for productivity enhancement.
Experience Required
Minimum 5 year(s)
Senior Executive Assistant at Palo Alto Networks
, California, United States - Full Time
Skills Needed
Executive Assistant, Calendar Management, Meeting Coordination, Travel Logistics, Presentation Assistance, Report Data, Stakeholder Management, Special Projects, Event Planning, Discretion, Proactive Mindset, Detail Oriented, Google Workspace, Concur, Interpersonal Skills
Specialization
Candidates must possess a minimum of 5+ years of experience as an Executive Assistant supporting SVP-level leaders, preferably within a high-growth sales environment. Essential qualifications include excellent organizational and communication skills, the ability to handle sensitive information with discretion, and proficiency with tools like Google Workspace and Concur.
Experience Required
Minimum 5 year(s)
WEST PALM BEACH, FL FOUNDER SEEKING EXECUTIVE ASSISTANT/PERSONAL ASSISTANT! at The Nanny League, Inc.
Palm Beach, Florida, United States - Full Time
Skills Needed
Executive Assistant, Personal Assistant, Household Operations Director, Systems Driven, Asana, Budgeting, Vendor Management, Travel Logistics, Staff Oversight, Project Tracking, Financial Reporting, Research And Development, Confidentiality, Adaptability, Intuition, Discretion
Specialization
The ideal candidate must possess 10+ years of high-level Executive Assistant and/or Personal Assistant experience, with deep exposure to private household management and prior experience creating operational systems from scratch. Non-negotiable requirements include being highly intelligent, quick to learn, experienced with Asana, demonstrating household budgeting skills, and operating calmly under pressure with absolute confidentiality.
Experience Required
Minimum 10 year(s)
Executive Assistant Marketing VA (Influencer/Affiliate focus) (006-00484) at Hunt St
, , Philippines - Full Time
Skills Needed
Executive Assistant, Marketing, Virtual Assistant, Influencer Outreach, Affiliate Outreach, Instagram Research, Data Organization, Google Sheets, Attention To Detail, Online Research, Communication, Sop Following, Content Style Analysis, Prospect Compilation, Reporting
Specialization
Candidates must have at least three years of experience as an Executive Assistant Marketing VA with a focus on influencer/affiliate work, demonstrating strong online research skills and meticulous attention to detail. Required qualifications also include proficiency with Google Docs/Sheets and the ability to follow clear criteria while providing consistent summary reports.
Experience Required
Minimum 2 year(s)
Executive Assistant at Hedon Group
Toulouse, Occitania, France - Full Time
Skills Needed
Autonomy, Structure, Results Orientation, Project Management, Interpersonal Skills, Operational Role, Strategic Role, Recruitment, Onboarding, Performance Monitoring, Event Organization, Group Representation
Specialization
The ideal candidate is autonomous, structured, results-oriented, and capable of advancing projects without hierarchical authority. A degree equivalent to a Bac +3 to Bac +5 (HR, business school, or equivalent) is required, along with a desire to work quickly, well, and with great autonomy in a demanding environment.
Experience Required
Minimum 2 year(s)
Executive Assistant at Cogir of Peoria
Scottsdale, Arizona, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Expense Management, Communication, Event Planning, Project Management, Onboarding Support, Stakeholder Liaison, Detail Orientation, Time Management, Discretion, Microsoft Office Suite, Sap Concur, Proactive, Resourcefulness, Emotional Intelligence
Specialization
Candidates must possess three to five years of progressive administrative experience, preferably supporting C-suite executives in a dynamic corporate setting, alongside a strong service mindset and solution-oriented approach. Essential qualifications include excellent organizational skills, high discretion with confidential information, proficiency in Microsoft Office Suite and Concur, and strong, professional communication abilities.
Experience Required
Minimum 2 year(s)
Executive Assistant at Adani Global Pte Ltd
Khoraj, gujarat, India - Full Time
Skills Needed
Administrative Support, Organizational Skills, Communication, Documentation Management, Confidentiality, Efficiency, Scheduling, Treasury Operations, Strategic Initiatives
Specialization
Requires a Bachelor's degree in Business Administration, Finance, or Economics, along with 3-6 years of experience as a Personal Assistant, Executive Assistant, or Treasury Coordinator. The role demands strong administrative, organizational, and communication skills, with a focus on confidentiality and efficiency.
Experience Required
Minimum 2 year(s)
Executive Assistant at Securitas USA Corporate Services
Breukelen, Utrecht, Netherlands - Full Time
Skills Needed
Agenda Management, Mailbox Management, Meeting Preparation, Minute Taking, Correspondence Drafting, Document Quality Control, Visitor Reception, Data File Management, Payment Processing, Budget Monitoring, Proactivity, Solution Orientation, Prioritization, Confidentiality, Tact
Specialization
Candidates must be independent, proactive professionals who maintain oversight and prioritize effectively, even under pressure, while maintaining confidentiality. Required qualifications include MBO+ (WEB 5) level education, 3-5 years of experience in executive support, and excellent proficiency in both Dutch and English, along with strong skills in Microsoft 365.
Experience Required
Minimum 2 year(s)
Executive Assistant at Advanced Medical Management
Long Beach, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Presentation Preparation, Communication, Confidentiality, Prioritization, Budget Tracking, Expense Reporting, Liaison, System Improvement, Event Planning, Time Management, Microsoft Office Proficiency, Problem Solving, Emotional Intelligence
Specialization
Candidates must possess 5 or more years of experience supporting senior executives, demonstrating exceptional organizational skills, strong communication abilities, and a high level of discretion. Required qualifications include advanced proficiency in Microsoft Office and the ability to manage multiple competing priorities with minimal supervision.
Experience Required
Minimum 5 year(s)
Executive Assistant at The Brooklyn Hospital Center
New York, New York, United States - Full Time
Skills Needed
Clerical Duties, Reception Duties, Telephone Answering, Call Routing, Calendar Management, Report Preparation, Presentation Preparation, Administrative Support, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Microsoft Outlook, Communication Skills
Specialization
Candidates must possess three to four years of administrative and clerical experience specifically within a clinical setting. Essential requirements include the ability to prioritize work for self and others, strong computer literacy with proficiency in Microsoft Office applications, and excellent communication skills.
Experience Required
Minimum 2 year(s)
EXECUTIVE ASSISTANT at Children's Law Center of California
Monterey Park, California, United States - Full Time
Skills Needed
Strategic Partnership, Calendar Management, Priority Management, Project Coordination, Communication, Relationship Coordination, Administrative Support, Operational Support, Confidentiality, Professional Judgment, Problem Solving, Microsoft 365 Proficiency, Digital Collaboration, Technological Agility, Data Integrity, Virtual Collaboration
Specialization
Applicants must possess 1-5 years of Administrative or Executive Assistant experience, preferably supporting an executive leader, along with expert-level proficiency in Microsoft 365 and strong skills in digital collaboration systems. Candidates need high organizational skills, problem-solving abilities, and the technological agility to leverage emerging tools while maintaining strict confidentiality.
Experience Required
Minimum 2 year(s)
Executive Assistant at Baskerville-Donovan Inc
Pensacola, Florida, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Expense Reporting, Confidentiality, File Organization, Project Tracking, Communication, Correspondence Drafting, Finance Assistance, Event Planning, Relationship Building, Attention To Detail, Problem Solving, Microsoft Suite Proficiency, Time Management
Specialization
Candidates must possess a minimum of 5 years of experience supporting senior leaders or executives, coupled with exceptional organizational and time-management skills. Required competencies include strong written and verbal communication, high professionalism, discretion, and proficiency in the Microsoft Suite.
Experience Required
Minimum 5 year(s)
Executive Assistant at Aurora Innovation
Pittsburgh, Pennsylvania, United States - Full Time
Skills Needed
Calendar Management, Communication, Attention To Detail, Problem Solving, Adaptability, Judgment, Discretion, Resourcefulness, Time Management, Project Coordination, Confidentiality, Presentation Preparation, Meeting Facilitation, Process Improvement, Travel Coordination, Expense Reporting
Specialization
Required qualifications include excellent calendar management, strong verbal and written communication skills, and exceptional attention to detail, along with proficiency in various online tools like spreadsheets and slide presentations. Candidates must be creative problem solvers, adaptable to dynamic environments, possess exceptional judgment, and be highly resourceful team players capable of meeting deadlines.
Experience Required
Minimum 5 year(s)
Executive Assistant at Aurora Innovation
Mountain View, California, United States - Full Time
Skills Needed
Calendar Management, Communication, Attention To Detail, Problem Solving, Self Starter, Collaboration, Adaptability, Judgment, Discretion, Resourcefulness, Time Management, Project Coordination, Confidentiality, Process Improvement, Travel Coordination, Expense Reporting
Specialization
Required qualifications include excellent calendar management, strong verbal and written communication skills, and exceptional attention to detail, along with proficiency in various online tools like spreadsheets and slide presentations. Candidates must be creative problem solvers, adaptable to dynamic environments, possess exceptional judgment, and be highly resourceful team players capable of meeting deadlines.
Experience Required
Minimum 5 year(s)
Executive Assistant at ASSYSTEM
Newcastle upon Tyne, England, United Kingdom - Full Time
Skills Needed
Executive Support, Diary Management, Briefing Preparation, Meeting Coordination, Stakeholder Management, Confidential Communication, Project Support, Administrative Efficiency, Email Management, Event Coordination, Travel Arrangement, Organizational Skills, Communication Skills, Discretion, Adaptability, Microsoft Office Proficiency
Specialization
Candidates should have significant experience supporting senior leadership and possess strong organizational and communication skills. A proactive approach and the ability to handle confidential information with discretion are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at AdamsBrown, LLC
Manhattan, Kansas, United States - Full Time
Skills Needed
Executive Support, Internal Communications, Calendar Management, Scheduling, Travel Arrangements, Gatekeeping, Correspondence Management, Meeting Preparation, Presentation Preparation, Minute Taking, Event Planning, Expense Reporting, File Management, Discretion, Project Management, Asana
Specialization
Candidates must possess a Bachelor’s degree in a relevant field and over 10 years of experience as an Executive Assistant or similar role, including demonstrated experience supporting C-Suite leaders. Required expertise includes strong internal communications skills, high discretion, and proficiency in managing complex administrative and project management duties.
Experience Required
Minimum 10 year(s)
Executive Assistant at Spatial Front, Inc.
Arlington, Virginia, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Travel Coordination, Research, Communication, Organization, Confidentiality, Time Management, Ai Tools, Chatgpt, Gemini, Microsoft Copilot, Documentation, Project Coordination, Problem Solving, Attention To Detail
Specialization
Candidates should have 0-3 years of experience in administrative or executive support and possess strong organizational and communication skills. A bachelor's degree is preferred, and the role requires the ability to work fully onsite in Arlington, VA.
Executive Assistant at Partnership HealthPlan of California
Fairfield, California, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Meeting Coordination, Expense Reporting, Travel Arrangements, Project Coordination, Microsoft Office Suite, Communication Skills, Organizational Skills, Confidentiality, Data Entry, Research Skills, Interpersonal Skills, Time Management, Attention To Detail
Specialization
Candidates must have at least five years of administrative experience, preferably at an executive level, and possess strong proficiency in Microsoft Office Suite. A high school diploma is required, with an associate's degree preferred, along with a valid California driver's license.
Experience Required
Minimum 5 year(s)
Executive Assistant at ICAN Positive Programs for Youth
Chandler, Arizona, United States - Full Time
Skills Needed
Executive Administrative Support, Project Management, Salesforce, Calendar Management, Travel Coordination, Meeting Minutes, Budgeting, Donor Stewardship, Data Entry, Communication Skills, Time Management, Customer Service, Organizational Skills, Attention To Detail, Confidentiality, Problem Solving
Specialization
Candidates must have at least 2 years of executive administrative experience and strong project management skills. Proficiency in communication, organization, and maintaining confidentiality is essential, along with a valid driver's license and reliable transportation.
Experience Required
Minimum 2 year(s)
Executive Assistant at Ephemeris Net
El Segundo, California, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Event Planning, Operations Management, Vendor Management, Facilities Management, Project Tracking, Microsoft 365, Rippling, Onboarding, Process Automation, Written Communication, Documentation, Confidentiality, Logistics
Specialization
Candidates must have at least 3 years of experience in operations or executive support roles with a demonstrated ability to manage multiple functional areas. Strong written communication skills, proficiency in modern operations tooling, and the ability to handle confidential information with discretion are required.
Experience Required
Minimum 2 year(s)