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Executive Assistant Jobs overseas

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Executive Assistant at The Parent Child Center of Tulsa
Tulsa, Oklahoma, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Scheduling, Meeting Preparation, Information Management, Board Support, Donor Engagement, Documentation, Communication, File Management, Professional Representation, Organizational Skills, Time Management, Emotional Intelligence, Discretion, Judgment
Specialization
Candidates must have 7-10 years of experience supporting senior executives and demonstrate exceptional organizational and communication skills. A high level of discretion and proficiency in Microsoft Office Suite is also required.
Experience Required
Minimum 10 year(s)
Executive Assistant at Launchdarkly Ltd
Uster, Zurich, Switzerland - Full Time
Skills Needed
Organizational Skills, Detail Oriented, Project Management, Written Communication, Verbal Communication, Interpersonal Skills, Google Suite, Confluence, Zoom, Slack
Specialization
Candidates should have at least 4 years of experience supporting C-level executives in a high-growth technology environment. Strong communication skills, professionalism, and the ability to manage projects effectively are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at SCHNEIDER ELECTRIC SMART GRID SOLUTIONS LLC
, , Singapore - Full Time
Skills Needed
Calendar Management, Administrative Coordination, Project Coordination, Team Coordination, Digital Skills, Analytical Skills, Communication, Customer Orientation, Attention To Detail, Time Management, Organizational Skills, Problem Solving, Adaptability, Learning, Integrity, Initiative
Specialization
Candidates should have a Bachelor/Diploma in Business Administration or equivalent and at least 5 years of relevant experience in supporting executives. Strong digital literacy, communication skills, and a customer-focused approach are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at RAMBOLL US Consulting Inc
Copenhagen, Capital Region of Denmark, Denmark - Full Time
Skills Needed
Organised, Diligent, Curious, Independent Work, Problem Solving, Change Management, Presentation Preparation, Agenda Setting, Minute Taking, Calendar Management, Travel Booking, Venue Booking, Administrative Ability, Microsoft Suite, Fluent English, Fluent Danish
Specialization
Candidates must possess proven executive support experience, ideally supporting senior leadership within a globally oriented company, along with solid proficiency in Microsoft Office Suite programs. Fluency in both English and Danish languages is vital for success in this role.
Experience Required
Minimum 2 year(s)
Executive Assistant at Aurora Innovation
Pittsburgh, Pennsylvania, United States - Full Time
Skills Needed
Calendar Management, Verbal Communication, Written Communication, Attention To Detail, Problem Solving, Team Collaboration, Judgment, Discretion, Resourcefulness, Project Coordination, Adaptability, Confidentiality, Time Management, Meeting Coordination, Presentation Preparation, Process Improvement
Specialization
Candidates should possess excellent calendar management skills and strong communication abilities. Attention to detail and the ability to handle confidential information are also essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Temple Health System
Philadelphia, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Problem Solving, Policy Knowledge, Procedure Knowledge, Workflow Management, Time Management, Confidentiality, Travel Arrangement
Specialization
Candidates are required to have 5 years of experience in a related administrative capacity, including 1 year in a healthcare or research setting. A Bachelor's Degree is required, though a combination of relevant education and experience may be considered in lieu of the degree.
Experience Required
Minimum 5 year(s)
Executive Assistant at Caliber Collision
Lewisville, Texas, United States - Full Time
Skills Needed
Schedule Management, Office Management, Communication Liaison, Information Preparation, Records Management, Data Analysis, Confidential Information Handling, Microsoft Office Suite, Problem Solving, Verbal Communication, Written Communication, Adaptability, Collaboration, Organization, Prioritization, Time Management
Specialization
Candidates need an Associate's degree or equivalent, or six months to one year of related experience, along with proficiency in Microsoft Office Suite. Essential soft skills include being energetic, a quick learner, strong analytical and problem-solving abilities, excellent communication, and high emotional intelligence.
Executive Assistant at Hunter Auto Group
Fletcher, North Carolina, United States - Full Time
Skills Needed
Strategic Liaison, Executive Operations, Calendar Management, Executive Briefs, Reporting, Presentations, Kpi Monitoring, Data Management, Continuous Improvement, Culture Management, Community Outreach, Microsoft Excel, Workflow Automation, Verbal Communication, Written Communication
Specialization
Candidates must have proven experience as an Executive Assistant to a CEO or C-Suite executive, preferably within the automotive or high-volume retail sector. Essential technical skills include advanced proficiency in Microsoft Excel and data management, alongside exceptional communication abilities that align with the group's core values.
Experience Required
Minimum 5 year(s)
Executive Assistant at Turner Townsend
Gurgaon, haryana, India - Full Time
Skills Needed
Administrative Support, Calendar Management, Meeting Coordination, Communication, Project Coordination, Documentation, Ms Office Suite, Written Communication, Verbal Communication, Confidentiality, Procurement Support, Hr Support, Finance Support, Real Estate Knowledge, Construction Knowledge
Specialization
Candidates should have a graduate or postgraduate degree in Business Administration or a related field, along with prior experience supporting CXO or Director-level executives. Strong skills in MS Office and excellent communication abilities are essential, with familiarity in real estate or construction workflows being a plus.
Experience Required
Minimum 2 year(s)
Executive Assistant at NBCUniversal
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Expense Reporting, Confidential Communications, Travel Planning, Meeting Minutes, Scheduling Conflicts Management, Workload Prioritization, Gatekeeping, Office Management, Issue Prioritization, Cross Functional Relationships, Project Execution, Presentation Creation, O365 Proficiency, Ms Excel, Ms Powerpoint
Specialization
Candidates must have a High School diploma (college degree preferred) and over 5 years of related experience supporting senior executives in a fast-moving organization. Essential skills include thorough knowledge of O365, MS Office Suite, excellent communication, resilience, resourcefulness, and the ability to maintain strict confidentiality.
Experience Required
Minimum 5 year(s)
Executive Assistant at Cencora
Conshohocken, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Report Generation, Correspondence Drafting, Filing, Typing, Answering Phones, Calendar Management, Email Monitoring, Data Auditing, Scheduling, Microsoft Word, Excel, Powerpoint, Outlook, Interpersonal Skills, Analytical Skills
Specialization
Candidates require broad training typically obtained through an Associate's Degree program or equivalent experience in fields like business administration or computer sciences. A minimum of four years of directly related experience is normally required, along with strong skills in communication, organization, analysis, and proficiency in Microsoft Office Suite.
Experience Required
Minimum 2 year(s)
Executive Assistant at Instant Teams
Southern Pines, North Carolina, United States - Full Time
Skills Needed
Executive Support, Revenue Operations, Sales Enablement, Communication Skills, Attention To Detail, Problem Solving, Initiative, Time Management, Relationship Management, Tech Savvy, Organizational Skills, Adaptability, Curiosity, Integrity, Discretion, Judgment
Specialization
Candidates should have 1-2 years of executive or administrative assistance experience, preferably in the sales industry. Proven experience with LinkedIn and social media for professional networking is also required.
Executive Assistant at MrBeast
New York, New York, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Travel Arrangements, Communication, Project Management, Organization, Attention To Detail, Multitasking, Interpersonal Skills, Professionalism, Confidentiality, Productivity Software, G Suite, Problem Solving, Adaptability, Proactive Mindset
Specialization
Candidates must possess over four years of experience supporting senior or C-suite executives, demonstrating exceptional organizational skills, meticulous attention to detail, and strong proficiency in multitasking. Essential qualifications include outstanding communication skills, proficiency with productivity software like G Suite, strong problem-solving abilities, and the capacity to handle confidential information with the utmost discretion.
Experience Required
Minimum 2 year(s)
Executive Assistant at JLL
Manila, Metro Manila, Philippines - Full Time
Skills Needed
Calendar Management, Travel Arrangements, Correspondence Drafting, Meeting Coordination, Expense Reporting, Corporate Event Planning, Data Gathering, Document Organization, Confidentiality, Problem Solving, Stakeholder Relationship Management, Adaptability, Communication Skills, Presentation Skills, Attention To Detail, Diary Management
Specialization
Candidates should ideally possess a Bachelor's degree or equivalent experience, along with a minimum of 2-3 years supporting high-level executives, demonstrating proven ability to handle confidential information diplomatically. Essential requirements include extremely strong communication skills, tech savviness with Microsoft Office, exceptional attention to detail, and strong diary management capabilities.
Experience Required
Minimum 2 year(s)
Executive Assistant at ServiceNow
Stockholm, Stockholm, Sweden - Full Time
Skills Needed
Scheduling, Calendar Management, Correspondence Drafting, Travel Arrangement, Expense Reconciliation, Problem Solving, New Hire Setup, Ai Integration, Communication Skills, Organization, Zoom, Microsoft Office, Concur, Google Docs, Confidential Material Handling
Specialization
Successful candidates must have over 10 years of experience supporting a VP level, demonstrating high organization and exceptional communication skills while managing multiple high-priority projects. A key requirement is experience leveraging or critically thinking about integrating AI into work processes, alongside proficiency in tools like Zoom, Microsoft Office, Concur, and handling confidential materials.
Experience Required
Minimum 10 year(s)
Executive Assistant at Augustine Gaming Management Corporation
Coachella, California, United States - Full Time
Skills Needed
Multi Tasking, Organization, Prioritization, Time Management, Communication, Customer Service, Problem Solving, Discretion, Confidentiality, Flexibility, Initiative, Resourcefulness, Attention To Detail, Accuracy, Collaboration, Professionalism
Specialization
Candidates must possess a high school diploma or equivalent and be at least 21 years old, with a minimum of three years of experience as an Executive Assistant or in a similar role. The position requires strong organizational, multitasking, and communication skills, along with the ability to maintain strict confidentiality and work flexible hours.
Experience Required
Minimum 2 year(s)
Executive Assistant at RR Donnelley
Columbus, Ohio, United States - Full Time
Skills Needed
Administrative Support, Customer Service, Document Editing, Data Entry, Expense Reporting, Calendar Management, Complex Travel Booking, Professional Communication, Tracking Software Utilization, Job Ticket Management, Quality Assurance, Client Interaction, Workflow Prioritization, Multi Tasking, Ms Office Proficiency, Decision Making
Specialization
Candidates must possess 5+ years of executive-level support experience, preferably in legal or banking, or significant experience supporting a Williams Lea client operation. Key requirements include excellent calendar management, advanced MS Office skills, strong organizational abilities, discretion with sensitive information, and the capacity to work independently in a fast-paced environment.
Experience Required
Minimum 5 year(s)
Executive Assistant at NBCUniversal
New York, New York, United States - Full Time
Skills Needed
Planning, Time Management, Communication, Self Direction, Calendar Management, Travel Coordination, Expense Reporting, Microsoft Office, Powerpoint, Microsoft 365, Confidentiality, Note Taking, Attention To Detail, Emotional Maturity, Decision Making, Adaptability
Specialization
Candidates must possess exemplary planning, time management, and communication skills, along with the ability to work resourcefully and self-directedly while maintaining the highest level of confidentiality. Required qualifications include previous experience supporting an executive with scheduling and travel, proficiency in Microsoft Office (especially PowerPoint), and strong interpersonal skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at MARA
Miami, Florida, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Microsoft Office, Calendar Management, Meeting Coordination, Communication Skills, Discretion, Travel Arrangements, Presentation Preparation, Expense Reporting, Cross Functional Collaboration, Confidentiality, Flexibility, Legal Support, Executive Support, Reporting
Specialization
Candidates should have 3+ years of administrative or executive assistant experience, preferably in a corporate environment, with a strong proficiency in Microsoft Office. General finance acumen and experience supporting legal leadership are preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant at Ford Global Career Site
Dearborn, Michigan, United States - Full Time
Skills Needed
Flexibility, Resilience, Judgment, Integrity, Discretion, Time Management, Data Management, Communication, Problem Solving, Prioritization, Adaptability, Self Motivation, Learning Agility, Microsoft Software Proficiency, Confidentiality
Specialization
Candidates must possess a high school diploma or GED and at least 3 years of experience as an executive assistant or project manager, along with 3+ years of experience using Microsoft software like Outlook and Excel. Essential soft skills include flexibility, high integrity, excellent communication, and the ability to work independently and prioritize tasks effectively.
Experience Required
Minimum 2 year(s)
Executive Assistant at The Parent Child Center of Tulsa
Tulsa, Oklahoma, United States -
Full Time

Start Date

Immediate

Expiry Date

05 May, 26

Salary

0.0

Posted On

04 Feb, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Support, Calendar Management, Scheduling, Meeting Preparation, Information Management, Board Support, Donor Engagement, Documentation, Communication, File Management, Professional Representation, Organizational Skills, Time Management, Emotional Intelligence, Discretion, Judgment

Industry

Individual and Family Services

Description
Description JOB SUMMARY The Executive Assistant (EA) to the President & CEO provides high-level, anticipatory executive and board administrative support in a fast-paced, high-expectation environment. This role is responsible for protecting and maximizing the CEO’s time, focus, and effectiveness while ensuring the administrative and logistical needs of the Board of Directors are met with accuracy, professionalism, and timeliness. The EA tracks and supports action items and commitments emerging from executive leadership meetings, board and committee meetings, and CEO-level conversations and decisions, ensuring the CEO receives the right information at the right time to support informed decision-making. The role includes responsibility for preparing, coordinating, and maintaining board-related materials, records, and communications in alignment with governance best practices. This position requires the ability to anticipate needs, manage competing priorities, and deliver high-quality work with urgency and precision. The EA builds trust and credibility with senior leaders, board members, donors, and external partners through professionalism, discretion, and reliability. The role demands ownership of work product, emotional intelligence, sound judgment, and resilience, as well as comfort navigating ambiguity and complexity. Flexibility is required, including occasional evenings and weekends, to meet organizational needs. This is a senior executive support role with high expectations for turnaround, quality, and accountability, and is not entry-level or transactional in nature. PRIMARY RESPONSIBILITIES Anticipatory Executive Support & Preparation Anticipate the CEO’s needs by reviewing upcoming meetings, deadlines, and priorities and preparing materials in advance Monitor the CEO’s calendar to identify preparation needs, conflicts, and logistical considerations Ensure the CEO receives the right information at the right time, in a clear and usable format Proactively surface missing information, preparation gaps, or scheduling concerns before they create issues Support the CEO’s effectiveness by ensuring readiness for all key commitments Advanced Calendar & Scheduling Management Manage the CEO’s calendar with attention to priorities, preparation time, transitions, and travel needs Coordinate complex scheduling with internal leaders, board members, donors, and external partners Ensure meetings are scheduled with sufficient preparation and follow-up time Communicate clearly and professionally with participants regarding logistics, changes, and expectations Executive Meeting Preparation & Briefings Prepare executive briefs for meetings that may include: Attendee bios and background information Donor, funder, or partner context Prior meeting notes or action items Relevant organizational or historical information Research and compile background information on board members, donors, funders, and other key stakeholders Assemble agendas, materials, and supporting documentation as requested Ensure all materials are accurate, professional, and delivered in advance of meetings Follow-Through, Tracking & Information Management Track action items and commitments emerging from: Executive leadership meetings Board and committee meetings CEO-level conversations and decisions Maintain organized systems to support follow-up and visibility of deadlines Proactively remind the CEO of upcoming deadlines, deliverables, or preparation needs Coordinate with internal leaders to obtain updates, materials, or information needed for CEO follow-through Board & Governance Support Coordinate logistics, materials, and documentation for Board and committee meetings Prepare and distribute agendas and materials in accordance with governance timelines Take accurate meeting minutes and maintain organized board and committee records Maintain familiarity with bylaws and governance requirements to support compliance Donor & Development Support Support donor and funder engagement by preparing background materials and reports Coordinate donor correspondence, acknowledgements, and tax receipt processes Generate donor database reports as requested Work closely with the Development team to ensure accurate, timely, and complete information Documentation, Communication & File Management Draft, proofread, format, and distribute executive correspondence, reports, and presentations Ensure clarity, accuracy, and professionalism in all written materials Maintain organized electronic and physical filing systems for executive and board records Support version control and document management processes Professional Representation & Operational Support Serve as a trusted and professional point of contact for the CEO Build trust and credibility with senior leaders, board members, donors, and external partners Support logistics for executive travel, public presentations, agency tours, and special events Assist with front desk oversight and related administrative functions as assigned Maintain strict confidentiality and exercise sound judgment at all times PROFESSIONAL EXPECTATIONS & WORK ENVIRONMENT This role: Operates in a fast-paced environment with frequent competing priorities Has high expectations for quality, accuracy, and turnaround time Requires flexibility, including occasional evenings and weekends Demands ownership of work product and attention to detail Requires discretion, emotional intelligence, and professionalism Requires comfort navigating ambiguity and shifting priorities Expects accountability without finger-pointing Requires sound judgment, resilience, and composure under pressure SUCCESS IN THIS ROLE REQUIRES Anticipating needs rather than waiting for direction on every task Consistently preparing the CEO with accurate, relevant, and timely information Managing multiple priorities without sacrificing quality Communicating clearly and proactively when priorities conflict Maintaining confidentiality and professionalism at all times Thriving in a high-expectation, executive-level environment Requirements REQUIRED QUALIFICATIONS Minimum of 7–10 years of progressively responsible experience supporting senior executives Demonstrated experience providing anticipatory support to a C-suite executive Proven ability to prepare executive briefings and background materials Exceptional organizational, time management, and attention-to-detail skills Strong research, writing, and proofreading abilities High level of discretion, judgment, and confidentiality Proficiency in Microsoft Office Suite, Teams, Zoom, and related tools Ability to manage multiple priorities in a fast-paced environment PREFERRED QUALIFICATIONS Bachelor’s or higher degree in business administration, communications, or a related field Experience supporting a CEO and Board of Directors in a nonprofit or complex organization Familiarity with donor databases and board governance processes
Responsibilities
The Executive Assistant provides high-level administrative support to the CEO, ensuring their effectiveness and managing board-related materials. This includes tracking action items, preparing meeting materials, and maintaining organized systems for follow-up.
Executive Assistant at The Parent Child Center of Tulsa
Tulsa, Oklahoma, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Scheduling, Meeting Preparation, Information Management, Board Support, Donor Engagement, Documentation, Communication, File Management, Professional Representation, Organizational Skills, Time Management, Emotional Intelligence, Discretion, Judgment
Specialization
Candidates must have 7-10 years of experience supporting senior executives and demonstrate exceptional organizational and communication skills. A high level of discretion and proficiency in Microsoft Office Suite is also required.
Experience Required
Minimum 10 year(s)
Executive Assistant at Launchdarkly Ltd
Uster, Zurich, Switzerland - Full Time
Skills Needed
Organizational Skills, Detail Oriented, Project Management, Written Communication, Verbal Communication, Interpersonal Skills, Google Suite, Confluence, Zoom, Slack
Specialization
Candidates should have at least 4 years of experience supporting C-level executives in a high-growth technology environment. Strong communication skills, professionalism, and the ability to manage projects effectively are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at SCHNEIDER ELECTRIC SMART GRID SOLUTIONS LLC
, , Singapore - Full Time
Skills Needed
Calendar Management, Administrative Coordination, Project Coordination, Team Coordination, Digital Skills, Analytical Skills, Communication, Customer Orientation, Attention To Detail, Time Management, Organizational Skills, Problem Solving, Adaptability, Learning, Integrity, Initiative
Specialization
Candidates should have a Bachelor/Diploma in Business Administration or equivalent and at least 5 years of relevant experience in supporting executives. Strong digital literacy, communication skills, and a customer-focused approach are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at RAMBOLL US Consulting Inc
Copenhagen, Capital Region of Denmark, Denmark - Full Time
Skills Needed
Organised, Diligent, Curious, Independent Work, Problem Solving, Change Management, Presentation Preparation, Agenda Setting, Minute Taking, Calendar Management, Travel Booking, Venue Booking, Administrative Ability, Microsoft Suite, Fluent English, Fluent Danish
Specialization
Candidates must possess proven executive support experience, ideally supporting senior leadership within a globally oriented company, along with solid proficiency in Microsoft Office Suite programs. Fluency in both English and Danish languages is vital for success in this role.
Experience Required
Minimum 2 year(s)
Executive Assistant at Aurora Innovation
Pittsburgh, Pennsylvania, United States - Full Time
Skills Needed
Calendar Management, Verbal Communication, Written Communication, Attention To Detail, Problem Solving, Team Collaboration, Judgment, Discretion, Resourcefulness, Project Coordination, Adaptability, Confidentiality, Time Management, Meeting Coordination, Presentation Preparation, Process Improvement
Specialization
Candidates should possess excellent calendar management skills and strong communication abilities. Attention to detail and the ability to handle confidential information are also essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Temple Health System
Philadelphia, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Problem Solving, Policy Knowledge, Procedure Knowledge, Workflow Management, Time Management, Confidentiality, Travel Arrangement
Specialization
Candidates are required to have 5 years of experience in a related administrative capacity, including 1 year in a healthcare or research setting. A Bachelor's Degree is required, though a combination of relevant education and experience may be considered in lieu of the degree.
Experience Required
Minimum 5 year(s)
Executive Assistant at Caliber Collision
Lewisville, Texas, United States - Full Time
Skills Needed
Schedule Management, Office Management, Communication Liaison, Information Preparation, Records Management, Data Analysis, Confidential Information Handling, Microsoft Office Suite, Problem Solving, Verbal Communication, Written Communication, Adaptability, Collaboration, Organization, Prioritization, Time Management
Specialization
Candidates need an Associate's degree or equivalent, or six months to one year of related experience, along with proficiency in Microsoft Office Suite. Essential soft skills include being energetic, a quick learner, strong analytical and problem-solving abilities, excellent communication, and high emotional intelligence.
Executive Assistant at Hunter Auto Group
Fletcher, North Carolina, United States - Full Time
Skills Needed
Strategic Liaison, Executive Operations, Calendar Management, Executive Briefs, Reporting, Presentations, Kpi Monitoring, Data Management, Continuous Improvement, Culture Management, Community Outreach, Microsoft Excel, Workflow Automation, Verbal Communication, Written Communication
Specialization
Candidates must have proven experience as an Executive Assistant to a CEO or C-Suite executive, preferably within the automotive or high-volume retail sector. Essential technical skills include advanced proficiency in Microsoft Excel and data management, alongside exceptional communication abilities that align with the group's core values.
Experience Required
Minimum 5 year(s)
Executive Assistant at Turner Townsend
Gurgaon, haryana, India - Full Time
Skills Needed
Administrative Support, Calendar Management, Meeting Coordination, Communication, Project Coordination, Documentation, Ms Office Suite, Written Communication, Verbal Communication, Confidentiality, Procurement Support, Hr Support, Finance Support, Real Estate Knowledge, Construction Knowledge
Specialization
Candidates should have a graduate or postgraduate degree in Business Administration or a related field, along with prior experience supporting CXO or Director-level executives. Strong skills in MS Office and excellent communication abilities are essential, with familiarity in real estate or construction workflows being a plus.
Experience Required
Minimum 2 year(s)
Executive Assistant at NBCUniversal
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Expense Reporting, Confidential Communications, Travel Planning, Meeting Minutes, Scheduling Conflicts Management, Workload Prioritization, Gatekeeping, Office Management, Issue Prioritization, Cross Functional Relationships, Project Execution, Presentation Creation, O365 Proficiency, Ms Excel, Ms Powerpoint
Specialization
Candidates must have a High School diploma (college degree preferred) and over 5 years of related experience supporting senior executives in a fast-moving organization. Essential skills include thorough knowledge of O365, MS Office Suite, excellent communication, resilience, resourcefulness, and the ability to maintain strict confidentiality.
Experience Required
Minimum 5 year(s)
Executive Assistant at Cencora
Conshohocken, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Report Generation, Correspondence Drafting, Filing, Typing, Answering Phones, Calendar Management, Email Monitoring, Data Auditing, Scheduling, Microsoft Word, Excel, Powerpoint, Outlook, Interpersonal Skills, Analytical Skills
Specialization
Candidates require broad training typically obtained through an Associate's Degree program or equivalent experience in fields like business administration or computer sciences. A minimum of four years of directly related experience is normally required, along with strong skills in communication, organization, analysis, and proficiency in Microsoft Office Suite.
Experience Required
Minimum 2 year(s)
Executive Assistant at Instant Teams
Southern Pines, North Carolina, United States - Full Time
Skills Needed
Executive Support, Revenue Operations, Sales Enablement, Communication Skills, Attention To Detail, Problem Solving, Initiative, Time Management, Relationship Management, Tech Savvy, Organizational Skills, Adaptability, Curiosity, Integrity, Discretion, Judgment
Specialization
Candidates should have 1-2 years of executive or administrative assistance experience, preferably in the sales industry. Proven experience with LinkedIn and social media for professional networking is also required.
Executive Assistant at MrBeast
New York, New York, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Travel Arrangements, Communication, Project Management, Organization, Attention To Detail, Multitasking, Interpersonal Skills, Professionalism, Confidentiality, Productivity Software, G Suite, Problem Solving, Adaptability, Proactive Mindset
Specialization
Candidates must possess over four years of experience supporting senior or C-suite executives, demonstrating exceptional organizational skills, meticulous attention to detail, and strong proficiency in multitasking. Essential qualifications include outstanding communication skills, proficiency with productivity software like G Suite, strong problem-solving abilities, and the capacity to handle confidential information with the utmost discretion.
Experience Required
Minimum 2 year(s)
Executive Assistant at JLL
Manila, Metro Manila, Philippines - Full Time
Skills Needed
Calendar Management, Travel Arrangements, Correspondence Drafting, Meeting Coordination, Expense Reporting, Corporate Event Planning, Data Gathering, Document Organization, Confidentiality, Problem Solving, Stakeholder Relationship Management, Adaptability, Communication Skills, Presentation Skills, Attention To Detail, Diary Management
Specialization
Candidates should ideally possess a Bachelor's degree or equivalent experience, along with a minimum of 2-3 years supporting high-level executives, demonstrating proven ability to handle confidential information diplomatically. Essential requirements include extremely strong communication skills, tech savviness with Microsoft Office, exceptional attention to detail, and strong diary management capabilities.
Experience Required
Minimum 2 year(s)
Executive Assistant at ServiceNow
Stockholm, Stockholm, Sweden - Full Time
Skills Needed
Scheduling, Calendar Management, Correspondence Drafting, Travel Arrangement, Expense Reconciliation, Problem Solving, New Hire Setup, Ai Integration, Communication Skills, Organization, Zoom, Microsoft Office, Concur, Google Docs, Confidential Material Handling
Specialization
Successful candidates must have over 10 years of experience supporting a VP level, demonstrating high organization and exceptional communication skills while managing multiple high-priority projects. A key requirement is experience leveraging or critically thinking about integrating AI into work processes, alongside proficiency in tools like Zoom, Microsoft Office, Concur, and handling confidential materials.
Experience Required
Minimum 10 year(s)
Executive Assistant at Augustine Gaming Management Corporation
Coachella, California, United States - Full Time
Skills Needed
Multi Tasking, Organization, Prioritization, Time Management, Communication, Customer Service, Problem Solving, Discretion, Confidentiality, Flexibility, Initiative, Resourcefulness, Attention To Detail, Accuracy, Collaboration, Professionalism
Specialization
Candidates must possess a high school diploma or equivalent and be at least 21 years old, with a minimum of three years of experience as an Executive Assistant or in a similar role. The position requires strong organizational, multitasking, and communication skills, along with the ability to maintain strict confidentiality and work flexible hours.
Experience Required
Minimum 2 year(s)
Executive Assistant at RR Donnelley
Columbus, Ohio, United States - Full Time
Skills Needed
Administrative Support, Customer Service, Document Editing, Data Entry, Expense Reporting, Calendar Management, Complex Travel Booking, Professional Communication, Tracking Software Utilization, Job Ticket Management, Quality Assurance, Client Interaction, Workflow Prioritization, Multi Tasking, Ms Office Proficiency, Decision Making
Specialization
Candidates must possess 5+ years of executive-level support experience, preferably in legal or banking, or significant experience supporting a Williams Lea client operation. Key requirements include excellent calendar management, advanced MS Office skills, strong organizational abilities, discretion with sensitive information, and the capacity to work independently in a fast-paced environment.
Experience Required
Minimum 5 year(s)
Executive Assistant at NBCUniversal
New York, New York, United States - Full Time
Skills Needed
Planning, Time Management, Communication, Self Direction, Calendar Management, Travel Coordination, Expense Reporting, Microsoft Office, Powerpoint, Microsoft 365, Confidentiality, Note Taking, Attention To Detail, Emotional Maturity, Decision Making, Adaptability
Specialization
Candidates must possess exemplary planning, time management, and communication skills, along with the ability to work resourcefully and self-directedly while maintaining the highest level of confidentiality. Required qualifications include previous experience supporting an executive with scheduling and travel, proficiency in Microsoft Office (especially PowerPoint), and strong interpersonal skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at MARA
Miami, Florida, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Microsoft Office, Calendar Management, Meeting Coordination, Communication Skills, Discretion, Travel Arrangements, Presentation Preparation, Expense Reporting, Cross Functional Collaboration, Confidentiality, Flexibility, Legal Support, Executive Support, Reporting
Specialization
Candidates should have 3+ years of administrative or executive assistant experience, preferably in a corporate environment, with a strong proficiency in Microsoft Office. General finance acumen and experience supporting legal leadership are preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant at Ford Global Career Site
Dearborn, Michigan, United States - Full Time
Skills Needed
Flexibility, Resilience, Judgment, Integrity, Discretion, Time Management, Data Management, Communication, Problem Solving, Prioritization, Adaptability, Self Motivation, Learning Agility, Microsoft Software Proficiency, Confidentiality
Specialization
Candidates must possess a high school diploma or GED and at least 3 years of experience as an executive assistant or project manager, along with 3+ years of experience using Microsoft software like Outlook and Excel. Essential soft skills include flexibility, high integrity, excellent communication, and the ability to work independently and prioritize tasks effectively.
Experience Required
Minimum 2 year(s)